April 29, 2020 Agenda

3. Reconvene

 

4. Flag Salute

 

5. Approval of Minutes

 

A. March 18, 2020 Executive Minutes (attachment)

B. March 18, 2020 Public Minutes (attachment)

 

6. Opportunity for Public to Address the Board of Education regarding specific agenda items

 

In accordance with the Public Participation in Board Meetings, in Board Bylaw No. 0167, the Chair shall limit discussion from each individual, or group representative, to five (5) minutes.

 

7. President’s Report

 

A. President’s Report-April 2020

 

B. A-3902-Resolution

Recommend Board approval of the attached A-3902 Resolution Opposing Delay in Transmission of Quarterly Property Tax Revenue to School Districts. (attachment)

 

C. Gloucester County Office of Education Contract Approval Letter-Superintendent (attachment)

 

8. Report of the Superintendent of Schools

 

A. 2020-2021 Budget Presentation, Dr. Mark Silverstein (attachment)

 

B. 2020-2021 Budget Submission Resolution

Recommend Board approval of the Budget Submission Resolution for the 2020-2021 School Year Budget. (attachment)

 

9. Board Committee Reports & Action Items

 

10. Old Business

 

11. New Business

 

12. Opportunity for the Public to Address the Board of Education

 

In accordance with the Public Participation in Board Meetings, in Board Bylaw No. 0167, the Chair shall limit discussion from each individual, or group representative, to five (5) minutes.

 

13. Adjournment

 

DATE:              April 29, 2020

TIME:               7:00 PM

LOCATION:      Virtual WebEx Meeting

 

 

 

Public notice of this meeting or work session has been made in accordance with the New Jersey Open Public Meetings Act, Chapter 231, Law of 1975.

 

Advanced public notice of this meeting was given January 8, 2020 including the time, date and place of the meeting.

 

Said public notice has been made as follows:

 

Notice has been posted in the Board of Education Office, Carpenter Street and Bowe Boulevard, Glassboro, NJ

 

Notice has been communicated to the following newspapers:

 

a.  South Jersey Times

b.  Courier Post

 

Notice has been filed with the Clerk of the Borough of Glassboro

 

Glassboro Municipal Building, 1 South Main Street, Glassboro, NJ

 

WHEREAS The matters to be discussed in Part I of this session are matters listed for private discussion under Section 7, b, (1)-(9) of the New Jersey Open Public Meetings Act, and 

 

WHEREAS The general nature of the subjects to be discussed are listed in the agenda for Part I of this meeting, attached, and 

 

WHEREAS The discussion on these matters will be disclosed to the public, if possible, when the Board convenes or at the next regular meeting of the Glassboro Board of Education on 

 

Date:                April 29, 2020

Time:                6:00 PM

Location:           Virtual WebEx Meeting

 

THEREFORE,

 

BE IT RESOLVED That the Glassboro Board of Education will discuss the matters listed in the agenda for Part I of this session in private. 

 

A. Grants/Assessments/Curriculum/Workshops/Professional Development

 

1. Grants

2. Title I Staff

3. Assessments

4. Curriculum

5. Professional Development/Workshops

a. Recommend Board approval of the attached professional development/ workshops. (none at this time)

 

b. SEL Workshop Presentation

Recommend Board ratify compensation to the following staff members for planning and presenting an SEL Workshop during Marking Period 3 of the 2019-2020 school year. (attachment)

 

 

B. Field Experiences/Enrollment

 

1. Field Experience

 

a. Rowan University-Clinical Practice

Recommend Board approval of the following Rowan University students for Clinical Practice Placement. (attachment)

 

September 1, 2020 to December 17, 2020

 

September 1, 2020 to December 9, 2020

January 4, 2021 to May 7, 2021

 

2. Enrollment/ADA (none at this time)

 

C. Testing

 

D. Special Education/Other Student Issues

 

1. Homeschooling

Recommend Board ratify approval of the attached request for homeschooling for the remainder of the 2019-2020 school year effective March 30, 2020. (attachment)

 

E. Athletics

 

1. NJSIAA Swim Club/Wrestling Co-Op Program

Recommend Board approval of a NJSIAA Swim Club and Wrestling Co-Op Program between Glassboro Public Schools and Clayton School District for the 2020-2021 and 2021-2022 school years.  Glassboro Public Schools will be the Lead Educational Agency (LEA) for swimming, and Clayton School District will be the LEA for wresting.  Each LEA will assume all financial responsibility for each program. (attachment)

 

2. Preseason Practices & Conditioning

Recommend Board approval, pending directive of NJ Governor to reopen schools, of all sports teams to conduct summer workouts and strength and conditioning workouts at the high school effective June 12, 2020.  Facilities to be used are the weight room, gymnasium, and any outdoor practice or game field/court.  Fitness Club will be held on Monday, Wednesday and Thursdays from 3:30 pm to 6:00 pm.  Field conditions should be such that the student athletes will be practicing/working out on a field suitable for playing a varsity athletic event. (attachment)

 

F. Miscellaneous

 

1. Amended 2019-2020 School Calendar

Recommend Board approval of the attached amended School Calendar for the 2019-2020 school year.  Changes to the calendar are due to the results of the Spring Break Survey. (attachment)

 

2. Settlement Agreement

Recommend Board approval of the attached Settlement Agreement. (attachment)

 

3. Field Trips

Recommend Board approve the following field trip for the 2019-2020 school year. (attachment)

 

                             *Dates dependent on NJ Governor’s directive for school opening/closure

 

G. Informational

 

1. HIB Report (attachment)

2. Suspensions (attachment)

3. Board Reports

a. Rodgers (attachment)

b. Bullock (attachment)

c. Bowe (attachment)

d. GIS (attachment)

e. GHS/GHS Guidance/Athletics (attachment)

f. Bullock Guidance (attachment)

g. Bowe Guidance (attachment)

h. GIS Guidance (attachment)

i. CST (attachment)

4. Interim Director of Curriculum & Instruction Report (attachment)

5. School Nurses Closure Logs (attachment)

6. Grading Guidance During COVID-19 (attachment)

 

A. Building Issues

1. Rodgers School

a. Final Report-Mercury Vapor Testing 2019-2020 (attachment)

 

2. Bullock School

3. Bowe School

4. Intermediate School

5. High School

6. Beach Administration Building

7. Technology

 

B. Awards/Donations

 

C. Transportation

 

1. Joint Transportation Agreement-Monroe Township

Recommend Board ratify the 2019-2020 Joint Transportation Agreement between Monroe Township School District (as Host) and Glassboro Public Schools (as Joiner) for transportation of out-of-district students, Route #S199E, in the amount of $7,832.24 from November 19, 2019 to June 30, 2020. (attachment)

 

2. Shared Services Agreement-Delsea

Recommend Board approval to renew the Shared Services Agreement with Delsea Regional Board of Education to provide a Transportation Coordinator from July 1, 2020 through June 30, 2021 in the amount of $92,675.  This represents a 3% increase to the current contract with Delsea Regional School District with no other changes. (attachment)

 

D. Budget Recommendations/Grants

 

1. Recommend Board approval of the following Reports per attachments:

a. Warrant Account Bill List April 2020 (attachment)

b. Capital Projects Bill List April 2020 (none at this time)

c. Handwritten Check List February 1-29, 2020 (attachment)

d. Board Secretary’s Report January 2020 (attachment)

e. Board Secretary’s Report February 2020 (attachment)

f. Revenue Report January 2020 (attachment)

g. Revenue Report February 2020 (attachment)

h. Treasurer’s Report January 2020 (attachment)

i. Treasurer’s Report February 2020 (attachment)

j. Food Service Profit & Loss February 2020 (attachment)

k. Food Service Dashboard-February 2020 (attachment)

 

Board Secretary’s Reports in accordance with 18A:17-36 and 18A:17-9 for the months of January 2020 and February 2020.  The Board Secretary certifies that no line item account has been over expended in violation of N.J.A.C. 6A:23A-16.10(c)3 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.

 

Treasurer’s Reports in accordance with 18A:17-36 and 18A:17-9 for the months of January 2020 and February 2020.  The Treasurer’s Reports and Secretary’s Reports are in agreement for the months of January 2020 and February 2020.

 

Board Secretary in accordance with N.J.A.C. 6A:23A-16.10(c)2 certifies that there are no changes in anticipated revenue amounts or revenue sources.

 

Board of Education Certification – pursuant to N.J.A.C. 6A:23A-16.10(c)4.  We certify that after review of the secretary’s monthly financial report (appropriations section) and upon consultation with the appropriate district officials, that to the best of our knowledge no major accounts or fund has been over expended in violation of N.J.A.C. 6A:23A-16.10(c)3 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.

 

2. Transfer Authorization

a. Recommend Board approval of the authorized transfers for January 2020 and February 2020. (attachment)

 

3. SHIF Grant

Recommend Board approval for submission of the Schools Health Insurance Fund (SHIF) Grant to AmeriHealth Administrators for the funding of an updating initiative for the Glassboro High School weight room to transform it into a Wellness Center.  Transformation to a Wellness Center would allow the space to be used as a resource for the PE/Health students, the general student population, student athletes, and district staff.  There is no cost to the district. (attachments)

 

E. Resolutions/Contracted Services

 

1. Policies/Regulations

a. Recommend Board approval of the first reading of the following policies and regulations. (attachments)

 

 

b. Recommend Board approval of the second reading and adoption of the following policies and regulations. (attachments)

 

 

2. Memorandums  of Agreement-Amended School Calendar

Recommend Board approval of the following Memorandums of Agreement due to the 2019-2020 Amended School Calendar.

 

a) MOA-GEA (attachment)

b) MOA-GESPA (attachment)

c) MOA-GPSA (attachment)

d) MOA/Memorandum-Beach Adm. Bldg. Non-Affiliated Staff (attachment)

 

3. Gate Receipts-GHS

Recommend Board approval for GHS gate receipts to be utilized to supplement the athletic budget and Varsity Club.  100% of the proceeds will be used to purchase and/or fund special events, uniforms, equipment, and other needs as deemed appropriate by the building Principal and Athletic Director.  This will also allow for funding of championship jackets.  The goal is to build the GHS athletic program and extra funds will aid in the initiative. (attachment)

 

4. RFP-LED Signs-GIS/GHS

Recommend Board approval to solicit bids to replace the current Glassboro High School and Glassboro Intermediate School signs as per the attached specifications. The bid package has been submitted to the district solicitor for approval and will be available to bidders via the website following the board meeting. The bid opening will be held at the Beach Administration building on May 19, 2020 at 1:00 pm. If school is not in session the opening will be held through WebEx. Information will be available on the website two hours prior to the opening.  Funding is through Emergency Aid, $50,000.00, and local funds for any excess. (attachments)

 

5. Telecommunication Vendors

Recommend Board approval of the following telecommunication vendors for the 2020-2021 school year.

 

a. Verizon Wireless for district cellular services (extension of existing state contract)

 

*Informational Note: Our e-rate 471 has been approved for continued funding of a 3-year contract with Windstream for internet services.  This also includes SIP services for voice calls.  As of 2020, voice and cell services are no longer e-rate eligible after a 5-year scale down.  We will be looking at another 3-year internet contract to commence July 2021.

 

F. Informational – Reports/Articles/Miscellaneous

 

1. Reports

a. Maintenance Report / District Update (attachment)

b. Security Drill Report (attachment)

c. Variance Analysis Report (none at this time)

e. Facility Request Report (none at this time)

f.  IT Report (attachment)

2. Articles

3. Miscellaneous

a. Corrective Action Item 2019-005 (attachment)

 

 

A. Resignations/Retirements/Leaves of Absence/Rescind Action

1. Resignations

 

a. Recommend Board approval for the resignation of Nicole Locantora effective June 30, 2020. (attachment)

 

b. Recommend Board approval for the resignation of Marci Shostak effective June 30, 2020. (attachment)

 

2. Revocation of Tenure

3. Dismissal/Suspension

4. Leaves of Absence

 

 

5. Retirement

 

 

6. Reduction in Force

7. Increment Withholding

 

B. New Employees/Transfers/Assignments/Contracts

 

1. New Employees

a. Teachers/Nurses/Secretaries/Aides

 

1) School Psychologist

Recommend Board approval of Christine Williams as School Psychologist for the 2020-2021 school year, MA+30 Step 13, at a prorated annual salary of $73,073.00 pending settlement of the 2020-2021 GEA Agreement.  Start date will be determined based on the hiring of a Supervisor of Special Education.  Ms. Williams is replacing Ms. Yanek due to resignation. (attachments-2)

 

b. Administration

 

1) Assistant Business Administrator

Recommend Board approval of Erin Kearney, pending receipt of a positive criminal history background check, as Assistant Business Administrator in the Central Office at a prorated annual salary of $73,000.00.  Start date to be determined.  Approval is being requested for the remainder of the 2019-2020 school year and reappointment for the 2020-2021 school year. This is a new position. (attachment)

 

2) Principal-Rodgers

Recommend Board approval of Melanie Sweeney, pending the resignation of Danielle Sochor, as Principal at J. Harvey Rodgers School at an annual salary of $105,000.00 effective July 1, 2020. (attachment)

 

c. Bus Drivers/Bus Aides

d. Substitute Bus Drivers and Aides

e. Custodians/Housekeeper

f. Substitute Custodians/Grounds

g. Athletics

h. ESS (formerly Source4Teachers) Substitutes

Recommend Board approval of the April 2020 ESS Substitute list. (attachment)

 

i. Other

 

2. Employee Transfer/Appointments

 

a. CST Secretary

Recommend Board approval of Noelia Gonzalez as Secretary 12-Mo “B” at Dorothy L. Bullock School in the CST Department due to elimination of the District Accountant position.  Start date will be determined based on the start date of the Assistant Business Administrator.  Ms. Gonzalez will remain at the same salary which will be redlined during the duration of her employment or until the 12-Month B Secretary salary table exceeds her current salary.

 

b. Assistant Supervisor of Transportation

Recommend Board approval of Traci Davis as Assistant Supervisor of Transportation for the 2019-2020 school year effective April 30, 2020. Mrs. Davis was Board approved on January 23, 2020 as the Interim Supervisor of Transportation for the 2019-2020 school year with a prorated salary of $49,000. Her salary will remain the same. (attachment)

 

3. Assignments

 

a. Interim Director of Curriculum & Instruction

Recommend Board approval to rescind approval of Danielle Sochor as Interim Director of Curriculum & Instruction effective April 30, 2020 and approve Robert Preston as Interim Director of Curriculum & Instruction effective May 1, 2020 to June 30, 2020 at a prorated stipend amount of $15,000.00

 

b. Interim Chief Academic Officer

Recommend Board approval of Robert Preston as Interim Chief Academic Officer effective July 1, 2020 through August 31, 2020 at a per diem rate of $401.46. (attachment)

 

4. Contracts

5. Miscellaneous

6. Legal

 

C. Job Descriptions

 

D. Public Relations

 

1. Community Affairs Secretary Report – March 2020 (attachment)

 

E. Miscellaneous

 

1. 2020-2021 Staff Tenure List

Recommend Board approval of the attached 2020-2021 staff tenure list. (attachment)

 

2. 2020-2021 Staff Non-Renewal/Transfer List

Recommend Board approval of the attached 2020-2021 staff non-renewal/transfer list. (attachment)

 

3. 2020-2021 Staff Reappointment List

Recommend Board approval of the attached 2020-2021 staff reappointment list. (attachment)

 

4. Spring Coaches Stipend Survey Results (attachment)

 

5. 2020-2021 Event Staff-Chain Crew

Recommend Board approval for an increase of stipend for Chain Crew Members from $45.00 per game to $50.00 per game for the 2020-2021 school year.  Currently the district must outsource chain crews due to the difference in pay.  This will save the district $10.00 per person as an outside crew cost of $60.00 per person (minimum of three needed per event).  In addition, the official’s association is asking schools to change schedules who don’t have their own chain crews due to a shortage of staff and event conflicts. (attachment)

 

6. Co-Curricular Club Advisor-GHS

Recommend Board approval of Tim Hagerty as Summer Fitness Club Advisor for the 2020-2021 school year effective July 1, 2020, pending directive of NJ Governor to reopen schools, at a stipend amount of $549.00, pending settlement of the 2020-2021 GEA Agreement.  Summer Fitness Club times will be 3:30 pm to 6:00 pm. (attachment)