February 22, 2017 Agenda

1. Statement of Public Notice of Meeting in Accordance with New Jersey Public Meeting Act

 

2. Motion for Executive Session

 

3. Reconvene

 

4. Flag Salute

 

5. Approval of Minutes

 

January 4, 2017 Annual Reorganization Minutes (attachment)

January 25, 2017 Executive Minutes (attachment)

January 25, 2017 Public Minutes (attachment)

 

6. Opportunity for Public to Address the Board of Education regarding specific agenda items

 

In accordance with the Public Participation in Board Meetings, in Board Bylaw No. 0167, the Chair shall limit discussion from each individual, or group representative, to five (5) minutes.

 

7. President’s Report

 

A. NJSBA-January 21, 2017 Board Retreat Memo (attachment)

B. Glassboro Board of Education 2017 Board & Committee Goals (attachment)

 

8. Report of the Superintendent of Schools

 

A. Recognition of Aaron Tattersdill, Highest Scoring Student in NJ-Achieve 3000, presented by Richard Taibi

B. Recognition of the 2017 Olympic Conference Junior High Honors Band, presented by Arthur Myers and David Fox

D. Operations Annual Report, presented by Drew Sole (attachment)

 

9. Board Committee Reports & Action Items

 

10. Old Business

 

11. New Business

 

12. Opportunity for the Public to Address the Board of Education regarding specific agenda items

 

In accordance with the Public Participation in Board Meetings, in Board Bylaw No. 0167, the Chair shall limit discussion from each individual, or group representative, to five (5) minutes.

 

13. Adjournment

 

DATE:              February 22, 2017

TIME:               7:00 P.M.

LOCATION:      Glassboro High School 9-10 Cafeteria

 

 

 

Public notice of this meeting or work session has been made in accordance with the New Jersey Open Public Meetings Act, Chapter 231, Law of 1975.

 

Advanced public notice of this meeting was given January 9, 2017 including the time, date and place of the meeting.

 

Said public notice has been made as follows:

 

Notice has been posted in the Board of Education Office, Carpenter Street and Bowe Boulevard, Glassboro, N.J.

 

Notice has been communicated to the following newspapers:

 

a.  South Jersey Times

b.  Philadelphia Inquirer

c.  Courier Post

 

Notice has been filed with the Clerk of the Borough of Glassboro

 

Glassboro Municipal Building, 1 South Main Street, Glassboro, N.J.

 

RESOLUTION: NON-PUBLIC SESSION 

 

WHEREAS The matters to be discussed in Part I of this session are matters listed for private discussion under Section 7, b, (1)-(9) of the New Jersey Open Public Meetings Act, and 

 

WHEREAS The general nature of the subjects to be discussed are listed in the agenda for Part I of this meeting, attached, and 

 

WHEREAS The discussion on these matters will be disclosed to the public, if possible, when the Board convenes or at the next regular meeting of the Glassboro Board of Education on 

 

Date:                February 22, 2017

Time:                6:00 P.M.

Location:           Glassboro High School – Room B101

 

THEREFORE,

 

BE IT RESOLVED That the Glassboro Board of Education will discuss the matters listed in the agenda for Part I of this session in private. 

 

A. Grants/Assessments/Curriculum/Workshops/Professional Development

 

 

a. GEF Grants

Recommend Board ratify submission of the following Glassboro Education Foundation Grants for the 2016-2017 school year. (attachments)

 

1) “Consumer Camcorders for TV Tech & Multimedia” / Glassboro High School / Patricia Yanez / $2,000.00

 

2) “Painting From A New Perspective: Adventures With Google Tilt Brush” / Glassboro High School / Caitlin Clements / $2,000.00

 

3) “Going Green in 2017” / Glassboro Intermediate School / Lisa Montana / $2,000.00

 

b. GEF Grant Awards

Recommend Board approval for the acceptance of the following Glassboro Education Foundation Grants for the 2016-2017 school year. (attachment)

 

1) “Going Green in 2017”, Glassboro Intermediate School / Lisa Montana, 7^th & 8^th Grade Science Teacher/ $1,781.25.

 

2) “Painting From A New Perspective: Adventures With Google Tilt Brush”, Glassboro High School / Caitlin Clements, Graphic Design/Fine Arts Teacher Grades 9-12/ $1,705.96.

 

2. Title I Staff

3. Assessments

4. Curriculum

 

a. Curriculum Committee Members

Recommend Board ratify the following 2016-2017 Curriculum Committee Members as follows. (attachment)

 

 

 

5. Professional Development/Workshops

Recommend Board approval of the attached professional development/ workshops. (attachment)

 

B. Field Experiences/Enrollment

 

1. Field Experience

2. Enrollment/ADA (attachment)

 

C. Testing

 

1. Early Dismissal Schedule-GIS Testing

Recommend board approval of the attached early dismissal schedule during testing at GIS.  With limited resources, early dismissal will be a systematic way of testing a large group of students with reduction of student stress and technological glitches. (attachment)

 

D. Special Education/Other Student Issues

 

1. OOD Placement-Student ID #17-23

Recommend Board ratify placement of Student ID #17-23 at Bankbridge North Campus effective February 1, 2017.  Cost to the district is $17,266.00. (attachment)

 

2. Homeschooling

Recommend Board ratify the attached request for homeschooling for the 2016-2017 school year effective January 30, 2017. (attachment)

 

3. OOD Placement-Student ID #17-18

Recommend Board ratify placement of Student ID #17-18 at HollyDell School effective January 17, 2017.  Cost to the district is $39,028.50. (attachment)

 

4. OOD Placement-Student ID #17-22

Recommend Board ratify placement of Student ID #17-22 at HollyDell School effective January 3, 2017.  Cost to the district is $44,604.00 tuition and $49,280.00 nursing services provided by Epic Health Services, Inc., totaling $93,884.00. (attachment)

 

5. OOD Placement-Student ID #14-13

Recommend Board ratify placement of Student ID #14-13 at Voorhees Pediatric effective July 1, 2016.  Cost to the district is $60,485.72. (attachment)

 

6. OOD Placement-Student ID #17-24

Recommend Board approval for placement of Student ID #17-24 at Villanova University’s IDTech summer course effective June 26, 2017.  This course will serve as an extended school year program. Cost to the district is $3,819.00. (attachment)

 

E. Athletics

 

1. Tennis Court – Practices

Recommend Board approval to use Brookside Swim Club tennis courts for practices for the 2017 spring season effective March 3, 2017.  There is no cost to the district. This will also eliminate the cost of bussing students to RCGC every day for practice. (attachment)

 

2. 2017 Spring Athletic Schedules

Recommend Board approval of the 2017 Spring Athletic Schedules. (attachment)

 

F. Miscellaneous

 

1. Teen Survey-Boys & Girls Club

Recommend Board approval for the attached survey to be administered to all district secondary students to assist in determining the effectiveness of the Glassboro Boys & Girls Club. (attachment)

 

2. GHS Extended School Day/Tutoring Program

Recommend Board ratify payment to Jordan Faulkner for participation in the Extended School Day/Tutoring Program at Glassboro High School for the 2016-2017 school year.  Funding is provided through NCLB Title I funds at the current hourly rate of $37.00. (attachment)

 

3. MOU-Rowan High School Start Program

Recommend Board ratify the Memorandum of Understanding/Rowan High School Start Program between Rowan University, Rowan College of Gloucester County and Glassboro High School, effective December 9, 2016. (attachment)

 

4. Amended 2016-2017 School Calendar

Recommend Board ratify the amended 2016-2017 School Calendar.  This calendar includes the snow day (February 9, 2017) and the snow make-up day of February 17, 2017 – early dismissal for students and one-half in-service day for teaching staff. (attachment)

 

5. Volunteers-Spring Musical

Recommend Board ratify the following individuals as volunteers for the 2017 Spring Musical effective February 1, 2017. (attachment)

 

6. 2016 Elementary & Secondary Education Act Accountability Action Plan

Recommend board approval of the 2016 Elementary & Secondary Education Act (ESEA) Accountability Action Plan. (attachment)

 

7. 2017-2020 Three-Year Preschool Program Plan/District Budget Planning Workbook

Recommend Board approval of the 2017-2020 Three-Year Preschool Program Plan and the District Budget Planning Workbook. (attachment)

 

G. Informational

 

1. HIB Report (attachment )

2. Suspensions (attachment)

3. Board Reports

a. Rodgers (attachment)

b. Bullock (attachment)

c. Bowe (attachment)

d. GIS (attachment)

e. GHS/GHS Guidance/Athletics (attachment)

f. Bullock Guidance (attachment)

g. Bowe Guidance (attachment)

h. GIS Guidance (attachment)

i. CST (attachment)

4. Chief Academic Officer Report (attachment)

 

A. Building Issues

1. Rodgers School

2. Bullock School

3. Bowe School

4. Intermediate School

5. High School

6. Beach Administration Building

7. Technology

a. Rowan University Technology Dept. Review

Recommend Board approval to accept the proposal from Rowan University and to enter into a contract, subject to review and approval of the Board Solicitor, with Rowan University pursuant to N.J.S.A. 18A:18a-5(b),  to perform a review of the Glassboro Public Schools Technology Department.  Contract price is $25,200.00. (attachment)

 

B. Awards/Donations

 

C. Transportation

 

1. Bus Lease Purchase (attachment)

 

D. Budget Recommendations/Grants

 

1. Recommend Board approval of the following Reports per attachments:

a. Warrant Account Bill List February 2017 (attachment)

b. Capital Projects Bill List February 2017 (attachment)

c. Handwritten Check List January 1-31, 2017 (attachment)

d. Board Secretary’s Report January 2017 (attachment)

e. Revenue Report January 2017 (attachment)

f. Treasurer’s Report January 2017 (attachment)

g. Food Service Profit & Loss January 2017 (attachment)

 

Board Secretary’s Reports in accordance with 18A:17-36 and 18A:17-9 for the month of January 2017.  The Board Secretary certifies that no line item account has been over expended in violation of N.J.A.C. 6A:23A-16.10(c)3 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.

 

Treasurer’s Reports in accordance with 18A:17-36 and 18A:17-9 for the month of January 2017.  The Treasurer’s Reports and Secretary’s Reports are in agreement for the month of January 2017.

 

Board Secretary in accordance with N.J.A.C. 6A:23A-16.10(c)2 certifies that there are no changes in anticipated revenue amounts or revenue sources.

 

Board of Education Certification – pursuant to N.J.A.C. 6A:23A-16.10(c)4.  We certify that after review of the secretary’s monthly financial report (appropriations section) and upon consultation with the appropriate district officials, that to the best of our knowledge no major accounts or fund has been over expended in violation of N.J.A.C. 6A:23A-16.10(c)3 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.

 

2. Transfer Authorization

a. Recommend Board approval of the authorized transfers for January 2017. (attachment)

 

3. Grant Acceptance Certificate-SIG Program

Recommend Board approval of the Grant Acceptance Certificate for Glassboro Intermediate School-School Improvement Grant Program (SIG)(COHORTY 4R) in the amount of $287,418.00 for the period January 1, 2017 through August 31, 2017. (attachment)

 

E. Resolutions/Contracted Services

 

1. 2017-2018 EDS Agreement

Recommend Board approval of the 2017-2018 Educational Data Services Inc. (EDS) agreement.  The district uses the cooperative purchasing group to procure instructional and office supplies. (attachment)

 

2. Policies/Regulations

Recommend Board approval of the first reading of the following policies/ regulations. (attachments)

 

a. Policy 8603, Parent Attendance at School Bus Stop

b. Regulation 8603, Parent Attendance at School Bus Stop

 

3. Lead Testing-Drinking Water

Recommend Board approval to award contracts to EDI, Inc. for performance of lead testing in drinking water outlets in the district in the amount of $17,264.00 via reallocation of current expense budget. (attachment)

 

4. Architect’s Invoices

Recommend Board approval for payment to Fraytak Veisz Hopkins Duthie for architectural services pursuant to a contract of $1,293,900.00 and for invoices totaling $43,499.00. (attachment)

 

F. Informational – Reports/Articles/Miscellaneous

 

1. Reports

a. Maintenance Report (attachment)

b. Security Drill Report (attachment)

c. Variance Analysis Report (attachment)

e. Facility Request Report (attachment)

2. Articles

3. Miscellaneous

a. Reunification Letters / Response Letter (attachment)

b. 2017-2018 Budget Update (attachment)

 

 

A. Resignations/Retirements/Leaves of Absence/Rescind Action

1. Resignations

2. Revocation of Tenure

3. Dismissal/Suspension

4. Leaves of Absence

a. Elsie Tout is requesting Intermittent FMLA beginning January 27, 2017.

b. Patricia Schmus is requesting FMLA beginning February 28, 2017 with an anticipated return date of March 13, 2017.

c. Karen Hopper is requesting FMLA beginning February 22, 2017 with an anticipated return date of March 2, 2017.

d. Kim Tursi is requesting an extension of FMLA beginning January 19, 2017 with an anticipated return date of March 10, 2017.

e. Daniel Beaver is requesting FMLA/NJFLA beginning April 5, 2017 with an anticipated return date of April 24, 2017.

f. Brian Douthitt is requesting an extension of FMLA/Paid Leave of Absence beginning December 19, 2016 with an anticipated return date of March 27, 2017.

g. Mary Payne is requesting an extension of Unpaid Leave of Absence beginning November 17, 2016 with an anticipated return date of February 21, 2017.

h. LaVonyia Wilson-Mitchell is requesting an extension of FMLA/Paid Leave of Absence from January 17, 2017 with an anticipated return date of February 15, 2017.

i. LaVonyia Wilson-Mitchell is requesting Intermittent FMLA beginning February 15, 2017.

j. Danielle Fiscella is requesting Intermittent FMLA/NJFLA beginning April 1, 2017.

k. Amy Ceroli is requesting a Paid Leave of Absence beginning March 4, 2017 with an anticipated return date of March 13, 2017.

l. Susan Hars is requesting a Paid Leave of Absence beginning February 13, 2017 with an anticipated return date to be determined.

m. Monica Simmons is requesting Intermittent NJFLA beginning March 23, 2017.

 

5. Retirement

 

a. Recommend Board approval for the retirement of Mary Kay Heyel-Matteo effective April 1, 2017. (attachment)

 

b. Recommend Board approval for the retirement of Karen DeFrank effective June 30, 2017. (attachment)

 

c. Recommend Board approval for the retirement of Patricia Paulsen effective July 1, 2017. (attachment)

 

6. Reduction in Force

7. Increment Withholding

 

B. New Employees/Transfers/Assignments/Contracts

 

1. New Employees

a. Teachers/Nurses/Secretaries/Aides

 

1) Part-Time Security Aide-GHS

Recommend Board approval of Spencer Harden, pending receipt of a positive criminal history background check, as Part-Time Security Aide at Glassboro High School for the 2016-2017 school year, 5 hours per day, 5 days per week.  Pursuant to Article VII, Item F of the GESPA Agreement, Mr. Harden will be given credit for up to four years of military service, Step 4 at an hourly rate of $11.31.  Start date to be determined.  Mr. Harden will be replacing Michael Massi due to change to full-time status. (attachment)

 

2) Classroom Aide-Rodgers

Recommend Board approval of Serena Johnston as an Associate Aide at J. Harvey Rodgers in the position of Classroom Aide, Step 1, at an hourly rate of $14.62 per hour, effective February 24, 2017.  Ms. Johnston will be replacing Mr. Stopfer due to resignation. (attachment)

 

3) HR Generalist/Food Service Administrator

Recommend Board approval of Alyssa Cocking, pending receipt of a positive criminal history background check, as HR Generalist/Food Service Administrator in the Central Office at a prorated annual salary of $41,000.00.  Start date to be determined.  Ms. Cocking will be replacing Bernice Alibrando due to reassignment to the Business Office. (attachment)

 

4) Health/Physical Education Teacher-GHS

Recommend Board approval of Paul Cynewski, pending receipt of a positive criminal history background check, as Health/ Physical Education Teacher at GHS, BA Step 4, at a prorated annual salary of $50,749.00.  Start date to be determined.  Mr. Cynewski is replacing Mr. Enuco due to resignation. (attachment)

 

b. Administration

c. Bus Drivers/Bus Aides

d. Substitute Bus Drivers and Aides

e. Custodians/Housekeeper

 

1) Housekeeper

Recommend Board approval of Samuel Willis as Housekeeper for the 2016-2017 school year, Step 1, at an annual prorated salary of $24,266.00 effective February 23, 2017.  Mr. Willis is currently a Substitute Housekeeper with the district and will be replacing Quay Foster due to a transfer to day shift. (attachment)

 

f. Substitute Custodians/Grounds

g. Athletics

h. Source4Teachers Substitutes

Recommend Board approval of the February 2017 Source4Teachers Substitute list. (attachment)

 

i. Other

 

2. Employee Transfer/Appointments

 

a. Custodian

Recommend Board ratify Kim Mueller from the position of Housekeeper to Custodian due to successful completion of Boiler Operation License, Step 2, at an annual prorated salary of $30,338.00 effective November 20, 2016. (attachment)

 

b. Certified Pesticide Applicator

Recommend Board approval for reimbursement to Michael Fanfarillo for fees associated with becoming a certified pesticide applicator.  Initial cost for the training class is $145.00.  Every year thereafter, the cost will be for reimbursement of maintaining his license.  In addition, compensation is being requested for obtaining and maintaining the pesticide applicator certification in the suggested amount of $4,913.00 equal to the compensation for HVAC certification. (attachment)

 

c. Business Operations Specialist

Recommend Board approval of Bernice Alibrando as Business Operations Specialist in the Central Office at a prorated annual salary of $50,000.00. Start date will be determined upon start date of Ms. Cocking as HR Generalist/Food Service Administrator. (attachment)

 

3. Assignments

4. Contracts

5. Miscellaneous

 

a. Classroom Aide-GIS

Recommend Board ratify amending the hours and effective date for Nicole Shaw, Classroom Aide at GIS, from 4.5 hours to 5.75 hours per day, 5 days per week effective February 13, 2017. (attachment)

 

6. Legal

 

C. Job Descriptions

 

1. Job Description Title-Business Operations Specialist

Recommend Board approval of the revised Job Description title from Administrative Assistant for Business Functions to Business Operations Specialist.  The job description will remain the same. (attachment)

 

D. Public Relations

1. Community Affairs Secretary Report – January 2017 (attachment)

 

E. Miscellaneous

 

1. Spring Coaching Positions

Recommend Board approval of the following spring athletic positions effective March 1, 2017. (attachment)

 

 

2. Course Reimbursement

Recommend Board approval for tuition reimbursement to the following staff members for courses taken during the Fall 2016 semester.  Required documentation has been submitted. (attachment)

 

 

3. Volunteer Baseball Coaches

Recommend Board approval of the following individuals as Volunteer Baseball Coaches for the 2017 spring season effective March 3, 2017. (attachment)

 

Mark Feidler

Nicholas Brown

 

4. Spring Musical Vocal Advisor

Recommend Board ratify Jillian Clark as Spring Musical Vocal Advisor for the 2016-2017 school year at a stipend amount of $1,302.00 effective January 5, 2017. (attachment)

 

5. Correspondence-School Funding Reform (attachment)