February 21, 2024 Agenda

1. Statement of Public Notice of Meeting in Accordance with New Jersey Public Meeting Act

 

2. Motion for Executive Session

 

3. Reconvene

 

4. Flag Salute

 

5. Approval of Minutes

 

A. January 24, 2024 Executive Minutes (attachment)

B. January 24, 2024 Public Minutes (attachment)

 

6. Opportunity for Public to Address the Board of Education regarding specific agenda items

 

In accordance with the Public Participation in Board Meetings, in Board Bylaw No. 0167, the Chair shall limit discussion from each individual, or group representative, to five (5) minutes.

 

7. President’s Report

 

8. Report of the Superintendent of Schools

 

A. Recognition of J. Harvey Rodgers January Bulldog Buddies, Melanie Sweeney

 

 

B. CBI Recognition of Community Partnerships, Catherine Torbik

Recognition of Glassboro High School’s Community Based Instruction Program Recognizing Community Partnerships supporting worksite placements for students, providing them with skills and training to support positive post-secondary outcomes.

 

 

C. 2024 Strategic Planning Update Presentation, Dr. Mark Silverstein (attachment)

 

9. Board Committee Reports & Action Items

 

10. Old Business

 

11. New Business

 

12. Opportunity for the Public to Address the Board of Education

 

In accordance with the Public Participation in Board Meetings, in Board Bylaw No. 0167, the Chair shall limit discussion from each individual, or group representative, to five (5) minutes.

 

13. Adjournment

 

 

DATE:              February 21, 2024

TIME:               7:00 PM

LOCATION:      Glassboro High Media Center

 

 

 

Public notice of this meeting or work session has been made in accordance with the New Jersey Open Public Meetings Act, Chapter 231, Law of 1975.

 

Advanced public notice of this meeting was given January 12, 2024 including the time, date and place of the meeting.

 

Said public notice has been made as follows:

 

Notice has been posted in the Board of Education Office, Carpenter Street and Bowe Boulevard, Glassboro, NJ

 

Notice has been communicated to the following newspapers:

 

a.  South Jersey Times

b.  Courier Post

 

Notice has been filed with the Clerk of the Borough of Glassboro

 

Glassboro Municipal Building, 1 South Main Street, Glassboro, NJ

 

 

WHEREAS The matters to be discussed in Part I of this session are matters listed for private discussion under Section 7, b, (1)-(9) of the New Jersey Open Public Meetings Act, and 

 

WHEREAS The general nature of the subjects to be discussed are listed in the agenda for Part I of this meeting, attached, and 

 

WHEREAS The discussion on these matters will be disclosed to the public, if possible, when the Board convenes or at the next regular meeting of the Glassboro Board of Education on 

 

Date:                February 21, 2024

Time:                6:00 PM

Location:           Glassboro High School Room A103

 

THEREFORE,

 

BE IT RESOLVED That the Glassboro Board of Education will discuss the matters listed in the agenda for Part I of this session in private. 

 

 

 

A. Resignations/Retirements/Leaves of Absence/Rescind Action

1. Resignations

 

a. Recommend Board approval for the resignation of Taylor Machulsky effective June 30, 2024. (attachment)

 

b. Recommend Board ratify the resignation of Ryan Catania effective February 16, 2024. (attachment)

 

c. Recommend Board ratify the resignation of Linda Burgo effective February 20, 2024. (attachment)

 

2. Revocation of Tenure

3. Dismissal/Suspension

4. Leaves of Absence

 

a. Recommend Board approval of the attached February 2024 Leave of Absence list. (attachment)

 

5. Retirement

 

a. Recommend Board approval for the retirement of Beth Grygo effective June 30, 2024. (attachment)

 

b. Recommend Board approval for the retirement of Renee Seabrook-Hart effective March 30, 2024. (attachment)

 

6. Reduction in Force

7. Increment Withholding

8. Rescind Action

 

B. New Employees/Transfers/Assignments/Contracts

 

1. New Employees

Based on the recommendation of the Superintendent, the following personnel recommendations are submitted as follows.

 

a. Teachers/Nurses/Secretaries/Aides

 

            1) Special Education Teacher-Bullock

Recommend Board approval of Mario Vitola, pending certification clearance from the NJ Department of Education and a positive criminal history background check, as Special Education Teacher at Dorothy L. Bullock School for the 2023-2024 school year, MA+15 Step 6, at an annual prorated salary of $65,081.00.  Start date to be determined. Mr. Vitola is replacing Jaclyn Mahoney due to resignation. (attachment)

 

2) 1:1 Aide, Bullock

Recommend Board approval of Morgan McGough, pending receipt of a positive criminal history background check, as an Associate Aide in the position of 1:1 Aide at CST/Dorothy L. Bullock School for the 2023-2024 school year, 5.75 hours per day, 5 days per week, Step 1, at a rate of $19.25 per hour. Start date to be determined. Ms. McGough is replacing Dana Wilson due to resignation. (attachment)

 

3) Special Ed Aide, Bowe MS

Recommend Board approval of Nicholas Wenzke, pending receipt of a positive criminal history background check, as an Associate Aide in the position of Special Education Aide at CST/Thomas E. Bowe Middle School for the 2023-2024 school year, 5.75 hours per day, 5 days per week, Step 1, at a rate of $19.25 per hour. Start date to be determined. Mr. Wenzke is replacing Alexis Gould due to resignation. (attachment)

 

b. Administration

c. Bus Drivers/Bus Aides

d. Substitute Bus Drivers and Aides

 

1. Substitute Transportation Aide

Recommend Board ratify Keila Wilcox as Substitute Transportation Aide, on an as-needed basis, for the 2023-2024 school year at a rate of $15.25 per hour, effective February 13, 2024. (attachment)

 

e. Custodians/Housekeeper

f. Substitute Custodians/Grounds

g. Athletics

h. ESS Substitutes

1) Recommend Board approval of the February 2024 ESS Substitute list. (attachment)

 

2) Amended ESS Substitute Rates

Recommend Board ratify the following ESS Substitute Pay Rates as detailed below, effective January 1, 2024. (attachment)

 

 

i. Other

 

2. Employee Transfer/Appointments

3. Assignments

4. Contracts

 

a. Interim Case Manager

Recommend Board approval of Emory Seabrook as Interim Case Manager at a prorated annual salary of $62,811.00, effective February 22, 2024.  Ms. Seabrook will serve as Interim Case Manager for the remainder of the 2023-2024 school year. (attachment)

 

5. Miscellaneous

6. Legal

 

C. Job Descriptions

 

D. Public Relations

 

1. Community Affairs Secretary Report – January 2024 (attachment)

 

E. Miscellaneous

 

1. Course Reimbursement

Recommend Board approval for tuition reimbursement to the following staff members for courses taken during the Fall 2023 semester.  All required paperwork has been submitted. (attachment)

 

 

2. Tier II Drama Volunteers

Recommend Board approval of the following Tier II Drama Volunteers, pending receipt of a positive criminal history background check and TB results, at Glassboro High School for the 2023-2024 school year. (attachment)

 

 

3. Long-Term Coverage-Health Class-GHS

Recommend Board approval for Danielle Williams to cover Grade 9 Health class for the third marking period (40 days), 7 hours per day, at GHS at the rate of $41.00 per hour. (attachment)

 

4. In-House Coverage-Bowe Middle School

Recommend Board approval for the following staff members to cover Grade 7 Pull Out Resource ELA class during a current staff leave of absence for a maximum of 5 hours each per week at the rate of $41.00 per hour. (attachment)

 

 

5. Recommend Board approval of the following 2023-2024 Spring Athletic Coaches. (attachment)

 

 

5. Volunteer Softball Coach

Recommend Board approval Nicole Ramirez as Volunteer Softball Coach for the 2023-2024 school year, effective March 11, 2024. (attachment)

 

 

 

 

A. Building Issues

1. Rodgers School

2. Bullock School

3. Bowe Middle School

4. High School

5. Beach Administration Building

6. Technology

 

B. Awards/Donations

 

1. Donation-Bowe Middle School

Recommend Board approval for the donation of a Standard Washer and Gas Dryer from Brandon Leyden to Thomas E. Bowe Middle School.  These items will benefit the MD Program and beyond, creating an opportunity for life skills instruction and also an option for students who do not have ready access to a washer/dryer at home. (attachment)

 

C. Transportation

 

D. Budget Recommendations/Grants

 

1. Recommend Board approval of the following Reports per attachments:

a. Warrant Account Bill List February 2024 (attachment)

b. Handwritten Check List January 1-31, 2024 (attachment)

c. Board Secretary’s Report January 2024 (attachment)

d. Revenue Report January 2024 (attachment)

e. Treasurer’s Report January 2024 (attachment)

f. Food Service Profit & Loss January 2024 (attachment)

 

Board Secretary’s Reports in accordance with 18A:17-36 and 18A:17-9 for the month of January 2024.  The Board Secretary certifies that no line item account has been over-expended in violation of N.J.A.C. 6A:23A-16.10(c)3 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.

 

Treasurer’s Reports in accordance with 18A:17-36 and 18A:17-9 for the month of January 2024.  The Treasurer’s Reports and Secretary’s Reports are in agreement for the month of January 2024.

 

Board Secretary in accordance with N.J.A.C. 6A:23A-16.10(c)2 certifies that there are no changes in anticipated revenue amounts or revenue sources.

 

Board of Education Certification – pursuant to N.J.A.C. 6A:23A-16.10(c)4.  We certify that after review of the secretary’s monthly financial report (appropriations section) and upon consultation with the appropriate district officials, that to the best of our knowledge no major accounts or fund has been over-expended in violation of N.J.A.C. 6A:23A-16.10(c)3 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.

 

2. Transfer Authorization

a. Recommend Board approval of the authorized transfers for January 2024. (attachment)

 

E. Resolutions/Contracted Services

 

1. Policies/Regulations

a. Recommend Board approval for the first reading of the following policies/regulations. (attachment)

 

 

b. Recommend Board approval for the second reading and adoption of the following policies/regulations. (attachment)

 

 

2. Proposed 2024-2025 Budget Calendar

Recommend Board approval of the 2024-2025 Proposed Budget Calendar. (attachment)

 

3. Stormwater Basin-GHS

Recommend Board approval of the Camden/Gloucester County Soil Conservation District to have staff evaluate the stormwater basin located at Glassboro High School to determine the feasibility of a retrofit plan as described in the attachment. (attachment)

 

4. 2022-2023 Annual Audit

Recommend Board approval for acceptance of the annual audit for the 2022-2023 school year as submitted by the district’s auditor and filed with the New Jersey Department of Education.  The audit report is included in the financial section of the Annual Comprehensive Financial Report. (attachment)

 

a. Annual Comprehensive Financial Report (ACFR)

Recommend Board approval of the Annual Comprehensive Financial Report (ACFR) for the Year Ended June 30, 2023. (attachment)

 

1. Annual Comprehensive Financial Report (attachment)

 

b. Auditor’s Mgt Report on Adm Findings/Financial, Compliance & Performance

Recommend Board approval of the Auditor’s Management Report on Administrative Findings/Financial, Compliance & Performance for the Year Ended June 30, 2023. (attachment)

 

1. Auditor’s Management Report on Administrative Findings/Financial Compliance & Performance (attachment)

 

c. Annual Comprehensive Financial Report Corrective Action Plan

Recommend Board approval of the Annual Comprehensive Financial Report Corrective Action Plan for the Year Ended June 30, 2023. (attachment)

 

1. Annual Comprehensive Financial Report Corrective Action Plan (attachment)

 

5. ARP-HCY II Application

Recommend Board approval for the submission and acceptance of an amendment to the American Rescue Plan Elementary and Secondary Schools Emergency Relief Fund-Homeless Children and Youths (ARP-HCY II) application in the amount of $1,467.00. (attachment)

 

6. Ameriflex-Plan Administrator

Recommend Board approval of Ameriflex as plan administrator to administer Medical Care Expenses (Health FSA Account) and to an Employee’s Health Savings Accounts (HAS) for the Glassboro Board of Education from February 1, 2024 through January 31, 2025. (attachment)

 

7. RFP Occupational Therapy Services

Recommend Board approval for the Business Administrator/Board Secretary to prepare specifications, advertise, and receive sealed proposals for Occupational Therapy Services. (attachment)

 

8. RFP Physical Therapy Services

Recommend Board approval for the Business Administrator/Board Secretary to prepare specifications, advertise, and receive sealed proposals for Physical Therapy Services. (attachment)

 

9. RFP Speech Therapy Services

Recommend Board approval for the Business Administrator/Board Secretary to prepare specifications, advertise, and receive sealed proposals for Speech Therapy Services. (attachment)

 

10. IDEA Preschool Application Amendment

Recommend Board approval for the submission of an amendment to the Individuals with Disabilities Act (IDEA) Preschool application. (attachment)

 

11. SDA Funding

Recommend Board approval for the submission and acceptance of funds of the Certification to the New Jersey Schools Development Authority (SDA) for Emergent and Capital Maintenance Needs funding in the amount of $45,842.00. (attachment)

 

12. 2023-2024 Architect of Record Agreement

Recommend Board approval of the Agreement between Fraytak Veisz Hopkins Duthie, P.C. and the Glassboro Board of Education to serve as Architect of Record for the 2023-2024 school year. (attachment)

 

13. Referendum Resolution

Recommend Board approval of the following resolution.  (attachment)

 

RESOLUTION OF THE BOARD OF EDUCATION OF THE

GLASSBORO SCHOOL DISTRICT

IN THE COUNTY OF GLOUCESTER, NEW JERSEY

AUTHORIZING THE SUBMISSION OF REFERENDUM PROJECT DOCUMENTS

TO THE NEW JERSEY DEPARTMENT OF EDUCATION

 

RESOLVED that the Glassboro School District Board of Education approve the following projects:

BE IT FURTHER RESOLVED that the District’s Architects, Fraytak Veisz Hopkins Duthie, P.C., be authorized to submit the above project to the NJ Department of Education for approval on the District’s behalf.  The District will be seeking Debt Service Aid for the Referendum projects that are being submitted to NJDOE.

 

BE IT FURTHER RESOLVED that amendments to the Long-Range Facilities Plan by Fraytak Veisz Hopkins Duthie, P.C. to incorporate the above project be approved.

 

 

I, Michael Sloan, Business Administrator/Board Secretary of the Board of Education of the Glassboro  School District in the County of Gloucester, New Jersey (the “Board”), DO HEREBY CERTIFY that the resolution entitled “RESOLUTION OF THE BOARD OF EDUCATION OF THE GLASSBORO SCHOOL DISTRICT IN THE COUNTY OF GLOUCESTER, NEW JERSEY AUTHORIZING THE SUBMISSION OF REFERENDUM PROJECT DOCUMENTS TO THE NEW JERSEY DEPARTMENT OF EDUCATION,” is a copy of the resolution which was duly adopted by the Board at a meeting duly led and held on January 24, 2024, in full compliance with the Open Public Meetings Act, N.J.S.A. 10:4-6, et. seq., at which meeting a quorum was present and acting throughout and which resolution has been compared by me with the original thereof as contained in the minutes as officially recorded in my office in the Minute Book of the Board and is a true, complete and correct copy thereof and the aforesaid resolution has not been repealed, amended or rescinded but remains in full force and effect on and as of the date hereof.

 

IN  WITNESS  WHEREOF, I have hereunto set my hand and affixed the corporate seal of said Board this 24^th day of January, 2024.         

 

 

(seal)                                           Michael Sloan

                                                                 Business Administrator/Board Secretary

 

14. GCDC Summer Building Usage

Recommend Board approval for the Glassboro Child Development Center to use district school buildings for Camp RASKEL and Camp Horizon/JURASSIC Summer Learning Programs as detailed in the attached proposal. (attachment)

 

15. Treasury Management Master Agreement-Republic Bank

Recommend Board approval of the Treasury Management Master Agreement between Republic First Bank dba Republic Bank and its affiliates and the Glassboro Board of Education. (attachment)

 

a. Treasury Management Master Agreement (attachment)

 

16. Outdated/Decommissioned Technology Equipment

Recommend Board approval to sell the attached list of outdated/decommissioned technology equipment to UpCycle Recycling Company for $1,775.00, in addition to miscellaneous items listed that will be recycled at no cost to the district.  All equipment containing a hard drive will be sanitized or hard drive removed prior to sale.  Any equipment that does not sell at auction will eventually be responsibly recycled. (attachment)

 

17. SLAM Collaborative, Inc. Demographic Study

Recommend Board approval of the proposal from SLAM Collaborative, Inc. to prepare a demographic study and 10-year enrollment projections for the Glassboro Board of Education for a lump sum fee of $18,000.00. (attachment)

 

18. Floor Installation-GHS

Recommend Board approval to appropriate funds for the installation of flooring in the Band & Choir rooms at GHS using MOE funds at a cost of $20,687.10. (attachment)

 

19. MOE Appropriation

Recommend Board approval to appropriate the remaining MOE funds as detailed below to be used to cover costs for various substitute positions. (attachment)

 

 

F. Informational – Reports/Articles/Miscellaneous

 

1. Reports

a. Maintenance Report (attachment)

b. Security Drill Report (attachment)

c. Facility Request Report (attachment)

d.  IT Report (attachment)

e. Nutri-Serve Monthly Update (attachment)

 

2. Articles

3. Miscellaneous

a. School Ethics Disclosures

b. NJDOT Letter (attachment).

 

 

A. Grants/Assessments/Curriculum/Workshops/Professional Development

 

1. Grants

2. Title I Staff

3. Assessments

4. Curriculum

5. Professional Development/Workshops

a. Recommend Board approval of the attached professional development/ workshops. (attachment)

 

b. Wallace Research Symposium on Talent Development

Recommend Board approval for Aileen Matias-Castro to attend The Wallace Research Symposium on Talent Development from May 19, 2024 to May 21, 2024 in Storrs, CT. Cost to be paid through Title IV funds. Costs will include registration, meals, lodging, and transportation. (attachment)

 

 

B. Field Experiences/Enrollment

 

1. Field Experience

2. Enrollment/ADA (attachment)

 

C. Testing

 

D. Special Education/Other Student Issues

 

1. Learning Tree Multilingual/Multicultural

Recommend Board ratify utilizing Learning Tree Multilingual/Multicultural Evaluation and Consulting, Inc. to provide multilingual evaluations, effective January 1, 2024. (attachment)

 

2. OOD Placement-Student ID #22-09

Recommend Board ratify placement of Student ID #22-09 Oak Crest High School in Mays Landing, NJ, effective September 7, 2023.  Cost to the district is $18,000.00. (attachment)

 

3. OOD Placement-Student ID #24-09 & Student ID #24-10

Recommend Board ratify placement of Student ID #24-09 and Student ID #24-10 at Gateway Regional School District under McKinney-Vento, effective September 1, 2023.  Cost to the district is $53,543.00. (attachment)

 

4. Compensatory Education-Student ID #48067

 

a. Recommend Board ratify compensation for Brynn Morgan, BCBA, to provide two hours of compensatory education for Student ID #48067 at Unified Bowling Events on March 9, April 13, May 11, and June 8, 2024 at the hourly rate of $41.00. Due to loss of services, 180 hours of compensatory education is owed to student.  This will be used to compensate for 21 of these hours. (attachment)

 

E. Athletics

 

F. Miscellaneous

 

1. Amended 2023-2024 School Calendar

Recommend Board approval of the amended 2023-2024 School Calendar.  (attachment)

 

2. Student Code of Conduct Update-Bowe Middle School

Recommend Board approval to update the Thomas E. Bowe Middle School Student Code of Contact to include SmartPass offenses.  This update will hold students accountable for abuse of pass privileges at the expense of learning. (attachment)

 

3. Art Therapy Sessions-Bowe Middle School

Recommend Board approval of Alisha Lewis, LCSW, as Art Therapist to work with students at Thomas E. Bowe Middle School through the Gloucester County Youth Services afterschool tutoring program.  Ms. Lewis will do an art session with students from 2:45 pm to 4:00 pm discussing mental health, goals, coping strategies, etc.  Permission slips will be signed and returned for students to participate in the program. There is no cost to the district. (attachment)

 

4. MOU-Rowan College of South Jersey

Recommend Board ratify the Memorandum of Understanding Between Rowan College of South Jersey and Glassboro High School. (attachment)

 

G. Informational

 

1. HIB Report (attachment)

2. Suspensions (attachment)

3. Board Reports

a. Rodgers (attachment)

b. Bullock (attachment)

c. Bowe MS (attachment)

d. GHS/GHS Guidance/Athletics (attachment)

e. AEHS (attachment)

f. Rodgers Guidance (attachment)

g. Bullock Guidance (attachment)

h. Bowe MS Guidance (attachment)

i. CST (attachment)

4. Chief Academic Officer Report (attachment)

5. Student Achievement Data Presentation (attachment)

6. 2024 State School of Character-Rodgers (attachment)

7. NJDOE Notification Regarding Comprehensive/Targeted Schools-Bowe (attachment)

8. NJDOE Special Education Monitoring (attachment)

9. The Southwest Council, Inc. Coalition Programs & Presentations (attachment)

10. The Southwest Council, Inc. Youth Tobacco Action Group (attachment)