February 24, 2021 Agenda

1. Statement of Public Notice of Meeting in Accordance with New Jersey Public Meeting Act

 

2. Motion for Executive Session

 

3. Reconvene

 

4. Flag Salute

 

5. Approval of Minutes

 

A. January 20, 2021 Executive Minutes (attachment)

B. January 20, 2021 Public Minutes (attachment)

 

6. Opportunity for Public to Address the Board of Education regarding specific agenda items

 

In accordance with the Public Participation in Board Meetings, in Board Bylaw No. 0167, the Chair shall limit discussion from each individual, or group representative, to five (5) minutes.

 

7. President’s Report

 

A. Resolution-COVID Vaccination Priority-February 2021

Recommend Board approval of the attached Resolution requesting Governor Murphy to Include Public School District Personnel in the Official Expert Vaccine Allotment Panel’s Definition of Frontline Workers. (attachment)

 

B. Letter to Governor Murphy from the Gloucester County Association of School Administrators (attachment)

 

C. President’s Report-February 2021

 

8. Report of the Superintendent of Schools

 

A. Strategic Plan Report, presented by Terri Lewis, NJSBA (attachment)

 

B. Recommend Board approval for the adoption of the  2021-2026 Glassboro Public School District Strategic Plan.

 

9. Board Committee Reports & Action Items

 

10. Old Business

 

11. New Business

 

12. Opportunity for the Public to Address the Board of Education

 

In accordance with the Public Participation in Board Meetings, in Board Bylaw No. 0167, the Chair shall limit discussion from each individual, or group representative, to five (5) minutes.

 

13. Adjournment

 

DATE:              February 24, 2021

TIME:               7:00 PM

LOCATION:      Hybrid Meeting

 

 

 

Public notice of this meeting or work session has been made in accordance with the New Jersey Open Public Meetings Act, Chapter 231, Law of 1975.

 

Advanced public notice of this meeting was given December 22, 2020 including the time, date and place of the meeting.

 

Said public notice has been made as follows:

 

Notice has been posted in the Board of Education Office, Carpenter Street and Bowe Boulevard, Glassboro, NJ

 

Notice has been communicated to the following newspapers:

 

a.  South Jersey Times

b.  Courier Post

 

Notice has been filed with the Clerk of the Borough of Glassboro

 

Glassboro Municipal Building, 1 South Main Street, Glassboro, NJ

 

 

WHEREAS The matters to be discussed in Part I of this session are matters listed for private discussion under Section 7, b, (1)-(9) of the New Jersey Open Public Meetings Act, and 

 

WHEREAS The general nature of the subjects to be discussed are listed in the agenda for Part I of this meeting, attached, and 

 

WHEREAS The discussion on these matters will be disclosed to the public, if possible, when the Board convenes or at the next regular meeting of the Glassboro Board of Education on 

 

Date:                February 24, 2021

Time:                6:00 PM

Location:           Hybrid Meeting

 

THEREFORE,

 

BE IT RESOLVED That the Glassboro Board of Education will discuss the matters listed in the agenda for Part I of this session in private. 

 

 

A. Grants/Assessments/Curriculum/Workshops/Professional Development

 

1. Grants

2. Title I Staff

3. Assessments

4. Curriculum

5. Professional Development/Workshops

Recommend Board approval of the attached professional development/ workshops. (none at this time)

 

B. Field Experiences/Enrollment

 

1. Field Experience

 

a. Rowan University-Site Visits

Recommend Board approval of Rowan University student, Christian Kelly, Biology Major, for site visits with Cameron Youngblood and Paul Albert at Glassboro High School to observe science classes in action. (attachment)

 

2. Enrollment/ADA (none at this time)

 

C. Testing

 

D. Special Education/Other Student Issues

 

1. BCBA Consultation Services

Recommend Board ratify up to 50 additional hours of BCBA consultation services through Gloucester County Special Services (CRESS) at the rate of $115.00 per hour for a total of $5,750.00 for the 2020-2021 school year.  These services are needed for teacher training and behavioral consultation/student supports as indicated in EIP’s. (attachment)

 

2. OOD Placement-Student ID #20-14

Recommend Board ratify placement of Student ID #20-14 at West Deptford Public Schools for the 2020-2021 school year effective September 8, 2020.  Placement is based on McKinney-Vento status.  Cost to the district is $12,218.40. (attachment)

 

3. OOD Placement-Student ID #20-15

Recommend Board ratify placement of Student ID #20-15 at West Deptford Public Schools for the 2020-2021 school year effective September 8, 2020.  Placement is based on McKinney-Vento status.  Cost to the district is $18,945.00. (attachment)

 

E. Athletics

 

F. Miscellaneous

 

1. Homebound Instruction

Recommend Board approval for District certificated staff members to provide homebound instruction to students as needed for the 2020-2021 school year at the rate of $37.00 per hour, pending settlement of the GEA Agreement. (attachment)

 

2. Title I Basic Skills Extended School Day

Recommend Board approval for a Title I Basic Skills Extended School Day (ESD) program that will run from March 1, 2021 through May 27, 2021. The program will run 4 days per week for 1 hour each day for 3 teachers in each building (Gr 1-12) and 1.5 hours 4 days per week for an additional teacher in each building to function as the program coordinator. The coordinator will both teach and be responsible for collecting time sheets, lesson plans, and contact logs that will be submitted to Amy Masso on a weekly basis (4 total in each building.) (attachment)

 

G. Informational

 

1. HIB Report (attachment)

2. Suspensions (attachment)

3. Board Reports

a. Rodgers (attachment)

b. Bullock (attachment)

c. Bowe (attachment)

d. GIS (attachment)

e. GHS/GHS Guidance/Athletics (attachment)

f. AEHS (attachment)

g. Bullock Guidance (attachment)

h. Bowe Guidance (none at this time)

i. GIS Guidance (attachment)

j. CST (attachment)

4. Chief Academic Officer Report (attachment)

5. Student Achievement Data Presentation (attachment)

 

A. Building Issues

1. Rodgers School

2. Bullock School

3. Bowe School

4. Intermediate School

5. High School

6. Beach Administration Building

7. Technology

 

B. Awards/Donations

 

C. Transportation

 

1. TransFinder Software Upgrade

Recommend Board approval for the upgrade of transportation software, cleaning up of corrupted files and re-establishing direct communication between the district’s SIS PowerSchool and TransFinder.  The program will allow parent access to view routes, delays and other issues through the PowerSchool parent portal.  Cost to the district is $9,250.00 which includes training and weekly meetings. (attachment)

 

D. Budget Recommendations/Grants

 

1. Recommend Board approval of the following Reports per attachments:

a. Warrant Account Bill List February 2021 (attachment)

b. Capital Projects Bill List February 2021 (none at this time)

c. Handwritten Check List November 1-30, 2020 (attachment)

d. Handwritten Check List December 1-31, 2020 (attachment)

e. Handwritten Check List January 1-31, 2021 (attachment)

f. Board Secretary’s Report November 2020 (attachment)

g. Board Secretary’s Report December 2020 (attachment)

h. Board Secretary’s Report January 2021 (attachment)

i. Revenue Report November 2020 (attachment)

j. Revenue Report December 2020 (attachment)

k. Revenue Report January 2021 (attachment)

l. Treasurer’s Report November 2020 (attachment)

m. Treasurer’s Report December 2020 (attachment)

n. Treasurer’s Report January 2021 (attachment)

o. Food Service Profit & Loss January 2021 (attachment)

 

Board Secretary’s Reports in accordance with 18A:17-36 and 18A:17-9 for the months of November 2020, December 2020, and January 2021.  The Board Secretary certifies that no line item account has been over expended in violation of N.J.A.C. 6A:23A-16.10(c)3 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.

 

Treasurer’s Reports in accordance with 18A:17-36 and 18A:17-9 for the months of November 2020, December 2020, and January 2021.  The Treasurer’s Reports and Secretary’s Reports are in agreement for the months of November 2020, December 2020, and January 2021.

 

Board Secretary in accordance with N.J.A.C. 6A:23A-16.10(c)2 certifies that there are no changes in anticipated revenue amounts or revenue sources.

 

Board of Education Certification – pursuant to N.J.A.C. 6A:23A-16.10(c)4.  We certify that after review of the secretary’s monthly financial report (appropriations section) and upon consultation with the appropriate district officials, that to the best of our knowledge no major accounts or fund has been over expended in violation of N.J.A.C. 6A:23A-16.10(c)3 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.

 

2. Transfer Authorization

a. Recommend Board approval of the authorized transfers for December 2020 and January 2021. (attachment)

 

E. Resolutions/Contracted Services

 

1. Maintenance Equipment Lease Purchase

Recommend Board approval to enter into a three-year lease purchase of necessary equipment with Hillyard / Mid-Atlantic for the maintenance of flooring districtwide.  A three-year lease purchase allows for the purchase of equipment with a lesser impact on the budget. Cost to the district is $44,684.24. (attachment)

 

2. CSI Smart Software

Recommend Board approval for the purchase of CSI Financial/Payroll/HR software effective March 1, 2021 to be implemented by a target date of July 1, 2021.  Starting on this date will allow the firm to begin pulling data and creating a sandbox for stakeholders to utilize.  The program will allow multiple programs to communicate and also allows for ease of use, financial integrity and cyber security.  Cost to the district is $58,334.00 to purchase with annual fees in the amount of $14,988.00. (attachment)

 

3. Policies/Regulations

 

Recommend Board approval for the first reading of the following policies/regulations. (attachment)

 

 

4. Voice Data Contract / eRate 470

Recommend Board approval of a 3-year contract with Telesystem for Data Circuit and 5GB Internet access and Voice Service via SIP trunks (local & LD phone service) and POTS (alarms) effective July 1, 2021.  This is a 2.5 times increase in bandwidth and an annual savings of $7,900.00. (attachment)

 

5. SJ Safety Group-Utica Dividend

Recommend Board approval for the receipt of the South Jersey Safety Group for Utica Insurance dividend for the 2019-20 policy year.  The dividend is in total $66,512.02. (attachment)

 

F. Informational – Reports/Articles/Miscellaneous

 

1. Reports

a. Maintenance Report (attachment)

b. Security Drill Report (attachment)

c. Facility Request Report (none at this time)

d.  IT Report (attachment)

 

2. Articles

3. Miscellaneous

 

 

A. Resignations/Retirements/Leaves of Absence/Rescind Action

1. Resignations

 

a. Recommend Board approval for the resignation of Nanci Moore effective April 5, 2021. (attachment)

 

b. Recommend Board approval for the resignation of Arthur Payne effective February 4, 2021. (attachment)

 

c. Recommend Board approval for the resignation of Mary Payne effective February 4, 2021. (attachment)

 

d. Recommend Board approval for the resignation of Lynn McConnell effective April 15, 2021. (attachment)

 

2. Revocation of Tenure

3. Dismissal/Suspension

4. Leaves of Absence

 

a. Recommend Board approval of the attached Leave of Absence List. (attachment)

 

5. Retirement

 

a. Recommend Board approval for the retirement of Cathy McDonald effective June 30, 2021. (attachment)

 

b. Recommend Board approval for the retirement of Lillian Bachman effective April 1, 2021. (attachment)

 

c. Recommend Board approval for the retirement of Warner Galloway effective February 28, 2021. (attachment)

 

d. Recommend Board approval for the retirement of Patricia Schmus effective July 1, 2021. (attachment)

 

6. Reduction in Force

7. Increment Withholding

 

B. New Employees/Transfers/Assignments/Contracts

 

1. New Employees

Based on the recommendation of the Superintendent, the following personnel recommendations are submitted as follows.

 

a. Teachers/Nurses/Secretaries/Aides

 

1) Secretary-GHS

Recommend Board approval, pending receipt of a positive criminal history background check, of Amy Foxhill as Secretary 10-Mo “B”, Step 1, at GHS for the 2020-2021 school year at an annual prorated salary of $25,532.00, pending settlement of the GEA Agreement.  Start date to be determined.  Ms. Foxhill is replacing Elizabeth Hoopes due to resignation. (attachment)

 

2) Part-Time Data Clerk

Recommend Board approval, pending receipt of a positive criminal history background check, of Erica Simmons as Part-Time Data Clerk at Central Office for the 2020-2021 school year at the rate of $19.15 per hour up to 22.5 hours per week, 156 days per year.  Start date to be determined.  This is a new position. (attachment)

 

3) Television Technology Teacher-GHS

Recommend Board approval of Timothy O’Sullivan, pending receipt of a positive criminal history background check and completion of 50 hours of a CE Education Preparation Program, as Television Technology Teacher, BA Step 1, at Glassboro High School, for the 2020-2021 school year at an annual prorated salary of $50,040.00, pending settlement of the GEA Agreement. Mr. O’Sullivan will work as a Long-Term Substitute pending completion of the required 50 hours.  Start date to be determined.  Mr. O’Sullivan is replacing Kendall Appleby due to resignation. (attachment)

 

b. Administration

 

1) Director of Special Education

Recommend Board approval of Catherine Torbik, pending receipt of a positive criminal history background check, as Director of Special Education for the 2020-2021 school year at a prorated annual salary of $120,000.00.  Ms. Torbik will be banking 20 sick days.  Start date to be determined.  Ms. Torbik is replacing Nanci Moore due to resignation. (attachment)

 

c. Bus Drivers/Bus Aides

d. Substitute Bus Drivers and Aides

e. Custodians/Housekeeper

f. Substitute Custodians/Grounds

g. Athletics

h. ESS (formerly Source4Teachers) Substitutes

Recommend Board approval of the February 2021 ESS Substitute list. (attachment)

 

i. Other

 

2. Employee Transfer/Appointments

3. Assignments

4. Contracts

5. Miscellaneous

6. Legal

 

C. Job Descriptions

 

D. Public Relations

 

1. Community Affairs Secretary Report-January 2021(attachment)

 

E. Miscellaneous

 

1. 3 or More Preps-GHS

Recommend Board approval for payment to the following staff members for 3 or more preps for the Spring 2021 semesters at the rate of $500 per staff member at Glassboro High School. (attachment)

 

 

2. Course Reimbursement-Fall 2020

Recommend Board approval for tuition reimbursement to the following staff members for courses taken during the Fall 2020 semester.  All required paperwork has been submitted. (attachment)

 

 

3. Head Teacher-Rodgers

Recommend Board ratify Christine Williams and Erica Sloan as Co-Head Teachers at J. Harvey Rodgers School for the 2020-2021 school year at a stipend amount of $1,408.00 ($704.00 each), pending settlement of the 2020-2021 GEA Agreement. (attachment)

 

4. AEHS Assignments

Recommend Board approval of the following staff members as Alternative Evening High School teachers for the 2020-2021 school year, 2 hours per week each at the current Miscellaneous Pay Rate of $37.00 per hour.

 

Nicholas Tarasevich

Brittany Cox

 

5. Stand Alone Vision Plan

Recommend Board approval for the purchase of a Stand Alone Vision Plan for employees in the Ch. 44 Health Benefits Plan.  In order to provide the same level of vision coverage to staff in the Ch. 44 HBP, this would provide a Stand Alone Plan for those staff members only, as state law does not allow for the modification of the Ch. 44 HBP.  Cost to the district is $6,534.16 for the employer and $1,643.60 for the employee. (attachment)

 

6. Superintendent’s 2020-2021 Mid-Year Evaluation

Recommend Board approval of the Superintendent’s Mid-Year Evaluation for the 2020-2021 school year.