September 23, 2020 Agenda

1. Statement of Public Notice of Meeting in Accordance with New Jersey Public Meeting Act

 

2. Motion for Executive Session

 

3. Reconvene

 

4. Flag Salute

 

5. Approval of Minutes

 

A. August 26, 2020 Executive Minutes (attachment)

B. August 26, 2020 Public Minutes (attachment)

 

6. Opportunity for Public to Address the Board of Education regarding specific agenda items

 

In accordance with the Public Participation in Board Meetings, in Board Bylaw No. 0167, the Chair shall limit discussion from each individual, or group representative, to five (5) minutes.

 

 

8. Report of the Superintendent of Schools

 

A. 2019-2020 Graduates & Pathways Report, Dr. Mark Silverstein (attachment)

B. Technology Department Annual Report Presentation, George Weeks (attachment)

 

9. Board Committee Reports & Action Items

 

10. Old Business

 

11. New Business

 

12. Opportunity for the Public to Address the Board of Education

 

In accordance with the Public Participation in Board Meetings, in Board Bylaw No. 0167, the Chair shall limit discussion from each individual, or group representative, to five (5) minutes.

 

13. Adjournment

 

 

DATE:              September 23, 2020

TIME:               7:00 PM

LOCATION:      GHS Auditorium (Hybrid Meeting)

 

 

 

Public notice of this meeting or work session has been made in accordance with the New Jersey Open Public Meetings Act, Chapter 231, Law of 1975.

 

Advanced public notice of this meeting was given January 8, 2020 including the time, date and place of the meeting.

 

Said public notice has been made as follows:

 

Notice has been posted in the Board of Education Office, Carpenter Street and Bowe Boulevard, Glassboro, NJ

 

Notice has been communicated to the following newspapers:

 

a.  South Jersey Times

b.  Courier Post

 

Notice has been filed with the Clerk of the Borough of Glassboro

 

Glassboro Municipal Building, 1 South Main Street, Glassboro, NJ

           

RESOLUTION: NON-PUBLIC SESSION 

 

WHEREAS The matters to be discussed in Part I of this session are matters listed for private discussion under Section 7, b, (1)-(9) of the New Jersey Open Public Meetings Act, and 

 

WHEREAS The general nature of the subjects to be discussed are listed in the agenda for Part I of this meeting, attached, and 

 

WHEREAS The discussion on these matters will be disclosed to the public, if possible, when the Board convenes or at the next regular meeting of the Glassboro Board of Education on 

 

Date:                September 23, 2020

Time:                6:00 PM

Location:           GHS Media Center (Hybrid Meeting)

 

THEREFORE,

 

BE IT RESOLVED That the Glassboro Board of Education will discuss the matters listed in the agenda for Part I of this session in private. 

 

1. Instruction

 

A. Grants/Assessments/Curriculum/Workshops/Professional Development

 

1. Grants

2. Title I Staff

3. Assessments

4. Curriculum

 

a. 2020-2021 Curriculum Committee Members

Recommend Board approval of the following 2020-2021 Curriculum Committee members to be paid at the current contracted rate per hour for up to 8 hours each (Music, Nurses, Technology, World Language, and ELL Committees) with the exception of Science Fair Committee members who are to be paid at the contracted rate per hour for up to 15 hours each.  If a member of a committee is unable to attend a meeting, an alternate representative may be sent to the meeting by the building principal.  Facilitators for Music, Nurses, World Language, and Science Fair Committees currently receive a $550 stipend through district funds.  (attachment)

 

 

 

b. 2020-2021 Curriculum Committee Mission Statements

Recommend Board approval of the 2020-2021 Curriculum Committee Mission Statements. (attachment)

 

5. Professional Development/Workshops

Recommend Board approval of the attached professional development/ workshops. (attachment)

 

B. Field Experiences/Enrollment

 

1. Field Experience

 

a. Rowan University-Clinical Practice

Recommend Board ratify and approve the following Rowan University students for Clinical Practice Placement for the 2020-2021 school year. (attachment)

 

September 1, 2020 to December 9, 2020

January 19, 2021 to May 7, 2021

 

September 14, 2020 to December 17, 2020

 

October 26, 2020 to December 9, 2020

January 19, 2021 to March 12, 2021

 

b. William Patterson University-Clinical Practicum

Recommend Board ratify Morgan Theobald, William Paterson University Speech Pathology student intern, for a clinical practicum with Laura Foreman at Dorothy L. Bullock School from September 14, 2020 to December 18, 2020. (attachment)

 

c. Stockton University-Observation

Recommend Board approval of Stockton University student, Victoria Dicicco, to complete 25 hours of observation with Corey Grisi in the Fall 2020 at a time to be decided between them. (attachment)

 

2. Enrollment/ADA (none at this time)

3. Daily Attendance Rates / September 8, 2020 to September 10, 2020 (attachment)

 

C. Testing

 

D. Special Education/Other Student Issues

 

1. OOD Placement-Student ID #21-01

Recommend Board ratify placement of Student ID #21-01 at Gloucester County Special Services School District effective September 2, 2020.  Cost to the district is $40,320.00. (attachment)

 

2. OOD Placement-Student ID #20-02

Recommend Board ratify placement of Student ID #20-02 at HollyDELL School effective September 9, 2020.  Cost to the district is $80,636.40. (attachment)

 

3. OOD Placement-Student ID #19-7

Recommend Board ratify payment for a sign language interpreter for out-of-district Student ID #19-7 while participating in the Extended School Year Program effective July 6, 2020. (attachment)

 

4. BCBA Consultation Services

Recommend Board ratify up to 20 hours of BCBA Consultation services through Gloucester County Special Services, CRESS, at $110.00 per hour for a total of $2,200.00. These services are needed for teacher training/consultation and student supports as indicated in IEPS for Rodgers School. (attachment)

 

5. Commission for the Blind Contract Services

Recommend Board ratify contracting with the Commission for the Blind to provide services for the following students from September 1, 2020 to June 30, 2021. (attachments)

 

 

6. SEMI Update (attachment)

 

E. Athletics

 

F. Miscellaneous

 

1. NJSLS Assessments Coordinators

Recommend Board approval of the following staff members as NJSLS Assessment Coordinators, pending assessment guidelines from the state, for the 2020-2021 school year.  Payment of the stipend will be in May 2021. (attachment)

 

 

2. NJ CAP Program

Recommend Board ratify submission and approve acceptance for the implementation of a New Jersey Child Assault Prevention (CAP) Program, a state primary prevention education program for the 2020-2021 school year.  Glassboro School District has requested for a waiver of the 30% match due to budget constraints. (attachment)

 

3. rSchoolToday Agreement

Recommend Board ratify the agreement between rSchoolToday and Glassboro Public Schools for the rSchoolToday Daily Health Screening App in the amount of $1,854.30 for the 2020-2021 school year.  This screening app will allow the district to satisfy the NJDOE Road Back requirements for COVID-19 screening upon return to in-person learning.  Funding is provided by CARES. (attachment)

 

4. Advanced Placement Fee Reimbursement

Recommend Board approval for the use of Title IV Funds up to $5,500.00 to cover the reduced cost of AP Exams for eligible students with financial need. The reduced cost for the 2020-2021 school year is $53.00 per student, a $42.00 reduction. (Normal Exam Fee - $95.00). Reimbursement will be capped at one exam per eligible student, and/or $5,500.00.  If monies remain after all eligible students are registered, remaining funds will be allocated on a first come, first serve basis, allowing eligible students with financial need to be reimbursed for a second and/or third exam. (attachment)

 

G. Informational

 

1. HIB Report (none at this time)

2. Suspensions (none at this time)

3. Board Reports

a. Rodgers (attachment)

b. Bullock (attachment)

c. Bowe (attachment)

d. GIS (attachment)

e. GHS/GHS Guidance/Athletics (attachment)

f. Bullock Guidance (none at this time)

g. Bowe Guidance (none at this time)

h. GIS Guidance (none at this time)

i. CST (attachment)

4. Chief Academic Officer Report (attachment)

5. Parent Start of School Survey (attachment)

 

 

A. Building Issues

1. Rodgers School

a. Mercury Vapor Update (attachment)

 

2. Bullock School

3. Bowe School

4. Intermediate School

5. High School

6. Beach Administration Building

7. Technology

 

B. Awards/Donations

 

C. Transportation

 

1. Bus Routes

Recommend Board approval for bus routes for meal delivery, out-of-district placements, and nonpublic school routes through November 12, 2020.  Upon change of in-district instruction to hybrid, additional routes will be added and submitted for approval. (attachment)

 

 

D. Budget Recommendations/Grants

 

1. Recommend Board approval of the following Reports per attachments:

a. Warrant Account Bill List September 2020 (attachment)

b. Capital Projects Bill List September 2020 (none at this time)

c. Handwritten Check List August 1-31, 2020 (none at this time)

d. Board Secretary’s Report July 2020 (none at this time)

e. Revenue Report July 2020 (none at this time)

f. Treasurer’s Report July 2020 (none at this time)

 

Board Secretary’s Reports in accordance with 18A:17-36 and 18A:17-9 for the month of July 2020.  The Board Secretary certifies that no line item account has been over expended in violation of N.J.A.C. 6A:23A-16.10(c)3 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.

 

Treasurer’s Reports in accordance with 18A:17-36 and 18A:17-9 for the month of July 2020.  The Treasurer’s Reports and Secretary’s Reports are in agreement for the month of July 2020.

 

Board Secretary in accordance with N.J.A.C. 6A:23A-16.10(c)2 certifies that there are no changes in anticipated revenue amounts or revenue sources.

 

Board of Education Certification – pursuant to N.J.A.C. 6A:23A-16.10(c)4.  We certify that after review of the secretary’s monthly financial report (appropriations section) and upon consultation with the appropriate district officials, that to the best of our knowledge no major accounts or fund has been over expended in violation of N.J.A.C. 6A:23A-16.10(c)3 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.

 

2. Transfer Authorization

a. Recommend Board approval of the authorized transfers for July 2020. (none at this time)

 

E. Resolutions/Contracted Services

 

1. Policies/Regulations

a. Recommend Board approval of the first reading of the following Policies/Regulations. (attachment)

 

 

b. Recommend Board approval of the second reading and adoption of the following Policies/Regulations. (attachments)

 

 

2. 2020-2021 Miscellaneous Pay Rate

Recommend Board approval of the Miscellaneous Pay Rate for the 2020-2021 school year pending settlement of the 2020-2021 GEA Agreement. (attachment)

 

3. 2020-2021 Athletic Stipend Sidebar Agreement

Recommend Board ratify the Sidebar Agreement Between the Glassboro Board of Education and Glassboro Education Association regarding coaching stipends for the 2020-2021 school year. (attachment)

 

4. 2020 New Jersey School Boards Convention

Recommend Board approval for the following individuals to attend the New Jersey School Boards Association Virtual Convention “Imagine, Create, Lead” on October 20, 21, and 22, 2020.  Each participant will receive an individual log in through the district email for access to the conference. (attachment)

 

 

5. 2017-2020 GEA Sidebar Agreement-Dental Contributions

Recommend Board ratify the 2017-2020 GEA Sidebar Agreement revising Article IX, Paragraph H to more fully explain the agreement as to dental contributions.  This sidebar agreement effects less than 10 staff members. (attachment)

 

F. Informational – Reports/Articles/Miscellaneous

 

1. Reports

a. Maintenance Report (attachment)

b. Security Drill Report (none at this time)

c. Facility Request Report (none at this time)

d.  IT Report (attachment)

2. Articles

3. Miscellaneous

a. Breakfast/Lunch Options for Glassboro Families (attachment)

b. Payroll Timesheets/Student Activity Online Forms & Procedures (attachment)

c. Payroll Tax Deferral Executive Order (attachment)

d. Educator Health Plan (attachment)

e. Payroll

 

 

A. Resignations/Retirements/Leaves of Absence/Rescind Action

1. Resignations

 

a. Recommend  Board ratify the resignation of Lauren Clark effective September 15, 2020. (attachment)

 

b. Recommend Board approval for the resignation of Katie Estrada effective October 2, 2020. (attachment)

 

2. Revocation of Tenure

3. Dismissal/Suspension

4. Leaves of Absence

5. Retirement

 

a. Recommend Board approval for the retirement of Sandra Horsfield effective November 1, 2020. (attachment)

 

b. Recommend Board approval for the retirement of Denise Stonis effective October 16, 2020. (attachment)

 

c. Recommend Board approval for the retirement of EdaJo Bono effective November 18, 2020. (attachment)

 

6. Reduction in Force

7. Increment Withholding

 

B. New Employees/Transfers/Assignments/Contracts

 

1. New Employees

Based on the recommendation of the Superintendent, the following personnel recommendations are submitted as follows.

 

a. Teachers/Nurses/Secretaries/Aides

b. Administration

c. Bus Drivers/Bus Aides

d. Substitute Bus Drivers and Aides

e. Custodians/Housekeeper

f. Substitute Custodians/Grounds

g. Athletics

 

1) Assistant Field Hockey Coach

Recommend Board ratify Bernadette Baron as Assistant Field Hockey Coach for the 2020-2021 school year effective September 15, 2020, Step 1, at a stipend amount of $3,239.00 pending settlement of the 2020-2021 GEA Agreement.  This approval is in accordance with the 2020-2021 Athletic Stipend Sidebar Agreement. (attachment)

 

2) Head Coach-Boys Soccer

Recommend Board ratify Alexis Mendoza as Head Boys Soccer Coach for the 2020-2021 school year effective September 15, 2020, Step 1, at a stipend amount of $4,711.00 pending settlement of the 2020-2021 GEA Agreement.  This approval is in accordance with the 2020-2021 Athletic Stipend Sidebar Agreement. (attachment)

 

h. ESS (formerly Source4Teachers) Substitutes

Recommend Board approval of the July 2020 & August 2020 ESS Substitute list. (attachment)

 

i. Other

 

2. Employee Transfer/Appointments

3. Assignments

4. Contracts

5. Miscellaneous

 

a) Interim Assistant Business Administrator

Recommend Board approval of M&Y International Financial Services to fill the vacant Assistant Business Administrator position until a permanent placement can be hired.  The position will be at a per diem rate of $300.00 per day at the discretion of the Business Administrator. (attachment)

 

6. Legal

 

C. Job Descriptions

 

D. Public Relations

 

1. Community Affairs Secretary Report – August 2020 (attachment)

 

E. Miscellaneous

 

1. 2020-2021 SOA Regarding the Use of Paraprofessional Staff

Recommend Board approval of the Statement of Assurance Regarding the Use of Paraprofessional Staff for the 2020-2021 school year. (attachment)

 

2. Fall Athletic Coaches

Recommend Board ratify the following Fall Athletic Coaches for the 2020-2021 school year effective September 15, 2020 stipulating payment as follows. 50% of stipend will be paid if the sport starts; an additional 25% if still playing on October 5, 2020, and an additional 25% if still playing on October 19, 2020.  Payment will be made in a lump sum after the season is complete. Winter and spring sports will be determined at a later date. (attachment)

 

 

* Pending settlement of the 2020-2021 GEA Agreement

 

3. 3 or More Preps-GHS

Recommend Board approval for payment to the following staff members for 3 or more preps for the Fall 2020 and Spring 2021 semesters at the rate of $500 per staff member at Glassboro High School. (attachment)

 

 

4. Loss of Prep-GHS

Recommend Board approval for the following staff members to be compensated for Loss of Prep at the hourly pay rate of $37.00 for a total of $49.95 per day.  Cost to the district is $5,994.00.  This request is to cover a teacher on FMLA and being unable to secure a substitute. (attachment)

 

Christopher Wood

Thomas Struck

 

5. Pre-K/Kindergarten Orientation

Recommend Board ratify payment to the following staff members for Pre-K/Kindergarten Orientation held on August 26, 2020 from 9:00 am to 11:00 am.  The below staff members will be paid at per diem rate for two hours each. (attachment)