June 18, 2020 Agenda

1. Statement of Public Notice of Meeting in Accordance with New Jersey Public Meeting Act

 

2. Motion for Executive Session

 

3. Reconvene

 

4. Flag Salute

 

5. Approval of Minutes

 

A. May 27, 2020 Executive Minutes (attachment)

B. May 27, 2020 Public Minutes (attachment)

 

6. Opportunity for Public to Address the Board of Education regarding specific agenda items

 

In accordance with the Public Participation in Board Meetings, in Board Bylaw No. 0167, the Chair shall limit discussion from each individual, or group representative, to five (5) minutes.

 

7. President’s Report

 

A. President’s Report-June 2020 (attachment)

B. NJDOE Notification-CSA Evaluation Deadline Extension (attachment)

C. CARES Emergency Relief Grant

Recommend Board approval for the submission and acceptance upon approval of the CARES Emergency Relief Grant in the amount of $548,240.00. (attachment)

 

8. Report of the Superintendent of Schools

 

A. Student Safety Data Systems (SSDS) Presentation, Dr. Mark Silverstein (attachment)

 

9. Board Committee Reports & Action Items

 

10. Old Business

 

11. New Business

 

12. Opportunity for the Public to Address the Board of Education

 

In accordance with the Public Participation in Board Meetings, in Board Bylaw No. 0167, the Chair shall limit discussion from each individual, or group representative, to five (5) minutes.

 

13. Adjournment

 

 

DATE:              June 18, 2020

TIME:               7:00 PM

LOCATION:      Virtual WebEx Meeting

 

 

 

Public notice of this meeting or work session has been made in accordance with the New Jersey Open Public Meetings Act, Chapter 231, Law of 1975.

 

Advanced public notice of this meeting was given January 8, 2020 including the time, date and place of the meeting.

 

Said public notice has been made as follows:

 

Notice has been posted in the Board of Education Office, Carpenter Street and Bowe Boulevard, Glassboro, NJ

 

Notice has been communicated to the following newspapers:

 

a.  South Jersey Times

b.  Courier Post

 

Notice has been filed with the Clerk of the Borough of Glassboro

 

Glassboro Municipal Building, 1 South Main Street, Glassboro, NJ

           

RESOLUTION: NON-PUBLIC SESSION 

 

WHEREAS The matters to be discussed in Part I of this session are matters listed for private discussion under Section 7, b, (1)-(9) of the New Jersey Open Public Meetings Act, and 

 

WHEREAS The general nature of the subjects to be discussed are listed in the agenda for Part I of this meeting, attached, and 

 

WHEREAS The discussion on these matters will be disclosed to the public, if possible, when the Board convenes or at the next regular meeting of the Glassboro Board of Education on 

 

Date:                June 18, 2020

Time:                6:00 PM

Location:           Virtual WebEx Meeting

 

THEREFORE,

 

BE IT RESOLVED That the Glassboro Board of Education will discuss the matters listed in the agenda for Part I of this session in private. 

 

 

A. Grants/Assessments/Curriculum/Workshops/Professional Development

 

1. Grants

 

a. The Nicholson Foundation Grant

Recommend Board approval to apply for The Nicholson Foundation Grant in partnership with the NJ Department of Education, The Geraldine R. Dodge Foundation, the Henry & Marilyn Taub Foundation, and Rowan University to offer “Transforming the Childhood Leadership-Year Two”.  The institute will focus on the professional learning needs to school and district leaders and teachers in instructional leadership at the Pre-K to Grade 3 level. There is no cost to the district. (attachment)

 

b. NJIETA Grant

Recommend Board ratify submission of the New Jersey Inclusive Education Technical Assistance (NJIETA) Program Grant.  This grant is designed to assist schools in the effort to develop more inclusive practices which aligns with Thomas E. Bowe School’s professional development school (PDP) inclusive education goal.  There is no cost to the district. (attachment)

 

c. 2020-2021 ESSA Grant Application

Recommend board approval of submission and acceptance upon approval of the ESSA fiscal year 2020-2021 Application in the amount of $835,890.00. (attachment)

 

 

Title I funds will continue to support contractual salaries supporting basic skills instruction, tutoring program at Glassboro High School and Bullock Elementary School.  This year the grant will expand to include an after-school program at Bowe Elementary School.

 

Title 2A funds will continue to support professional development specifically this year to assist with training for the new English Language Arts (ELA) series expected to begin in January 2021 with full implementation in the fall of 2021.

 

Title 3 will continue to support instruction of our English language learning instruction instructional program.

 

Title 4 will continue to support well rounded educational opportunities, social emotional learning, and effective use of technology in the classroom.

 

d. 2020-2021 IDEA Grant Application

1) Recommend board approval of submission and acceptance upon approval of the 2020-2021 IDEA Basic Application in the amount of $601,048.00 to continue to support costs for out-of-district tuition students. (attachment)

 

2) Recommend board approval of submission and acceptance upon approval of the 2020-2021 IDEA Preschool application in the amount of $24,867.00 to continue to support costs for out-of-district tuition students. (attachment)

 

2. Title I Staff

3. Assessments

4. Curriculum

 

a. Curriculum Development,

Recommend Board approval for the following staff members to develop curriculum from July 1, 2020 to October 31, 2020 at the current miscellaneous pay rate of $37.00 per hour. Staff will develop updated pacing guides to reflect the updated, online textbooks for 7^th and 8^th grades, Algebra 1, Algebra 2, and Geometry during the summer. Funds are allocated each year to write over the summer. This is extremely important this year due to the COVID-19 crisis and the necessity of virtual learning. (attachment)

 

 

b. GHS Math Course

Recommend Board approval of the Math, Modeling & Application Curriculum at GHS for the 2020-2021 school year.  This course is offered in place of Integrated Algebra 2 for those students whose needs would be better served and is an extension of Algebra 1 and Geometry as required by the NJ Graduation Requirements. (attachments)

 

5. Professional Development/Workshops

Recommend Board approval of the attached professional development/ workshops. (attachment)

 

B. Field Experiences/Enrollment

 

1. Field Experience

 

a. Rowan University-Clinical Practice

Recommend Board approval of the following Rowan University students for Clinical Practice Placement. (attachment)

 

September 1, 2020 to October 19, 2020

March 15, 2021 to May 6, 2021

 

September 1, 2020 to December 9, 2020

January 19, 2021 to May 7, 2021

 

2. Enrollment/ADA (none at this time)

 

C. Testing

 

D. Special Education/Other Student Issues

 

1. 2020 Virtual Extended School Year Program

Recommend Board approval of the following individuals for the 2020 Virtual Extended School Year Program from July 13, 2020 to August 6, 2020 at the current Miscellaneous Pay Rate effective July 1, 2019.  Hours may be decreased based upon the number of students who register for the program.  Funding is provided through district funds. (attachment)

 

*All Teachers will receive up to 4 hours for classroom preparation and lesson planning at the current Miscellaneous Pay Rate of $37.00 per hour during the last week of June.

 

2. Bayada Nursing Services Agreement

Recommend Board approval for Bayada to provide one-to-one nursing care for students for transportation to and from school during the school day on an as-needed basis effective September 2, 2020.  The nurse will ride the bus to and from school and, for one student, stay with the student throughout the day.  The cost is approximately $55.00 per hour for four hours per day for transportation only and $55.00 per hour for eight hours per day for transportation plus the school day. (attachment)

 

3. OOD Placement-Extended School Year

Recommend Board approval for placement of the following students at Behavior Therapy Associates for a virtual summer social skills program due to the COVID-19 pandemic.  Each student will receive two 50-minute social skill session per week between the dates of June 29, 2020 and August 3, 2020. (attachment)

 

Student ID #16-16

Student ID #17-13

Student ID #19-09

Student ID #17-07

Student ID #19-02

 

E. Athletics

 

F. Miscellaneous

 

1. 2020-2021 District Mentoring Plan

Recommend Board approval of the District Mentoring Plan for the 2020-2021 school year. (attachment)

 

2. 2020-2021 District Calendar Modification

Recommend Board approval for modification of the 2020-2021 school calendar for early dismissal on September 21, 2020 and February 8, 2021 to be used for district-wide articulation. (attachment)

 

a. Revised 2020-2021 District School Calendar (attachment)

 

G. Informational

 

1. HIB Report (attachment)

2. Suspensions (attachment)

3. Board Reports

a. Rodgers (attachment)

b. Bullock (attachment)

c. Bowe (attachment)

d. GIS (attachment)

e. GHS/GHS Guidance/Athletics (attachment)

f. Bullock Guidance (attachment)

g. Bowe Guidance (attachment)

h. GIS Guidance (attachment)

i. CST (attachment)

4. Interim Director of Curriculum & Instruction Report (attachment)

5. School Nurses Closure Logs-May 2020 (attachment)

6. 2018-2019 NJDOE HIB School Self-Assessment/Embargoed Release (attachment)

 

A. Building Issues

1. Rodgers School

2. Bullock School

3. Bowe School

4. Intermediate School

5. High School

6. Beach Administration Building

7. Technology

 

B. Awards/Donations

 

C. Transportation

 

1. School Bus Advertising-JMI Enterprises, LLC

Recommend Board approval for contract renewal with JMI Enterprises, LLC to provide school bus advertising services for the 2020-2021 school year.  48 Inspira New Medical Center ads will continue on the current school bus fleet.  Revenue for the 2019-2020 school year is $16,635.84. (attachment)

 

a. School Bus Advertising-JMI Enterprises, LLC Renewal Agreement (attachment)

 

D. Budget Recommendations/Grants

 

1. Recommend Board approval of the following Reports per attachments:

a. Warrant Account Bill List June 2020 (attachment)

b. Capital Projects Bill List June 2020 (attachment)

c. Handwritten Check List April 1-30, 2020 (attachment)

d. Handwritten Check List May 1-31, 2020 (attachment)

e. Board Secretary’s Report April 2020 (attachment)

f. Board Secretary’s Report May 2020 (attachment)

g. Revenue Report April 2020 (attachment)

h. Revenue Report May 2020 (attachment)

i. Treasurer’s Report April 2020 (attachment)

j. Treasurer’s Report May 2020 (attachment)

k Food Service Profit & Loss May 2020 (attachment)

l. Food Service Dashboard May 2020 (attachment)

m. Treasurer’s Reports September 2019 through March 2020-Revised Agency Account Only (attachments)

 

Board Secretary’s Reports in accordance with 18A:17-36 and 18A:17-9 for the months of April 2020 and May 2020.  The Board Secretary certifies that no line item account has been over expended in violation of N.J.A.C. 6A:23A-16.10(c)3 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.

 

Treasurer’s Reports in accordance with 18A:17-36 and 18A:17-9 for the months of April 2020 and May 2020.  The Treasurer’s Reports and Secretary’s Reports are in agreement for the months of April 2020 and May 2020.

 

Board Secretary in accordance with N.J.A.C. 6A:23A-16.10(c)2 certifies that there are no changes in anticipated revenue amounts or revenue sources.

 

Board of Education Certification – pursuant to N.J.A.C. 6A:23A-16.10(c)4.  We certify that after review of the secretary’s monthly financial report (appropriations section) and upon consultation with the appropriate district officials, that to the best of our knowledge no major accounts or fund has been over expended in violation of N.J.A.C. 6A:23A-16.10(c)3 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.

 

2. Transfer Authorization

a. Recommend Board approval of the authorized transfers for April 2020 and May 2020. (attachments)

 

E. Resolutions/Contracted Services

 

1. Policies/Regulations

Recommend Board approval for the second reading and adoption of the following policies/regulations. (attachment)

 

 

2. GEA Sidebar Agreement-Summer 2020

Recommend Board approval of the Sidebar Agreement for the summer of 2020 only as applies to the Collective Bargaining Agreement covering the time period July 1, 2019 to June 30, 2020.  This sidebar provides details of Secretarial & Transportation summer work hours for 2020. (attachment)

 

3. GESPA Sidebar Agreement-Summer 2020

Recommend Board approval of the Sidebar Agreement for the summer of 2020 only as applies to the Collective Bargaining Agreement covering the time period July 1, 2016 to June 30, 2019.  This sidebar provides details of Maintenance, Grounds and Custodian summer work hours for 2020. (attachment)

 

4. Student Desk Disposal-GHS

Recommend Board approval for the disposal of 20 student desks originally gifted from Washington Township.  The desks are too small for student use, and due to lack of storage were placed under the GHS gymnasium bleachers.  Since that time, the desks have begun to rust and discolor and have been deemed unsuitable for student use. (attachment)

 

5. Edvocate, Inc. School Support Solutions Contract

Recommend Board approval to renew the contract with Edvocate School Support Solutions to provide comprehensive contract monitoring and compliance of Chartwells, the District’s food service provider, for the 2020-2021 school year in the amount of $12,240.00. (attachment)

 

a. 2020-2021 Amendment Between Glassboro BOE & Edvocate, Inc. (attachment)

 

6. 2020 NJSIG Safety Grant

Recommend Board approval for the submission and acceptance of the 2020 Safety Grant Application through New Jersey School Insurance Group’s EIRC South sub fund in the amount of $12,895.00.  Grant funds will be used for the following. (attachment)

 

Project 01: Operation building transportation department entrance will receive a swipe entrance system and cameras.

 

Project 02:  Replace the failing door strike for the rear gym door at Bowe Elementary School.

 

Project 03:  Purchase visitor management system for Glassboro High School and Glassboro Intermediate School. 

 

Project 04: Purchase cameras for Glassboro Intermediate School library and add to existing system if funds are available.

 

Project 05:  New ladders and safety gear for the buildings, maintenance, and grounds personnel.

 

a. 2020 NJSIG Safety Grant Application (attachment)

 

7. 2020-2021 Signatories

Recommend Board approval authorizing the following signatories on behalf of the Glassboro Board of Education for the below accounts held at Republic Bank for the 2020-2021 school year effective July 1, 2020 through June 30, 2021. (attachment)

 

 

8. LED Signage-GHS

a. Recommend Board approval to contract with W.B. Gross, Inc. to furnish and install a replacement sign for Glassboro High School in the amount of $47,140.00 procured through the Educational Services Commission of NJ Co-Op.  Specifications designed by the GHS Principal were used by the architect and contractor to develop the attached proposal.  $50,000.00 was requested and approved in the 2019-2020 emergency aid.  The remaining $2,853.00 will be used to offset the architect fees for the project, 60% of the cost. (attachment)

 

a1) LED Signage Proposal-W.J. Gross, Inc. (attachment)

 

b. Recommend Board approval for Fraytak Veisz Hopkins Duthie, P.C. to perform services as architect on record for project, Exterior Sign Replacement at Glassboro High School, in the amount of $4,900.00. (attachment)

 

b1) LED Signage Proposal-Fraytak Veisz Hopkins Duthie, P.C. (attachment)

 

9. ESS Northeast, LLC Agreement Addendum

Recommend Board approval of the Addendum to Extend Agreement with ESS Northeast, LLC (formerly Source4Teachers) to provide substitute services to the district for the 2020-2021 school year.  Rates are detailed on the attachment. (attachment)

 

a. 2020-2021 ESS Northeast, LLC Addendum to Extend Agreement (attachment)

 

10. 2020-2022 Medical/Dental Premium Rates

 

a. 2020-2022 Medical Premium Rates

Recommend Board approval of the 2020 through 2022 medical premium rates. (attachment)

 

 

 

 

b. 2020-2022 Dental Premium Rates

Recommend Board approval of the 2020 through 2022 dental premium rates. (attachment)

 

 

 

c. Benefits Renewal Package-Allen Associates (attachment)

 

11. pchtechnologies Contract

Recommend Board approval to contract with pchtechnologies to perform an evaluation of the district’s technology infrastructure, operations, and planning documents.  This contract will conduct an evaluation of the Technology Department with the primary purpose of efficiency. Cost to the district is $17,000.00. (attachment)

 

a. pchtechnologies Quote (attachment)

b. pchtechnologies Rate Sheet (attachment)

 

12. Barracuda Networks

a. Barracuda Essentials

Recommend Board approval of a 3-year subscription for Barracuda Essentials in the amount of $80,718.75 paid annually in the amount of $29,906.25.  This product ensures spam filtering on email and archives all email for compliance with retention requirements.  Funding for the first-year payment will be provided through the CARES Emergency Relief Grant. Original funding was approved through the OP/EX budget. (attachment)

 

b. Barracuda Firewall

Recommend Board approval of the following Barracuda Web Security & Backup products.  These products provide backup services for servers and shared drives, network security via firewall and filtering and remote access via SSL VPN.  It also provides spam filtering on email and archives all email for compliance with retention requirements.  The combined total in the amount of $31,213.54 will be paid annually.  Funding for the first-year payment will be provided through the CARES Emergency Relief Grant.  Original funding was approved through the OP/EX budget. (attachment)

 

 

c. Barracuda Reporting

Recommend Board approval of a 3-year subscription for Barracuda Virtual Reporting Service Appliance in the amount of $39,079.00 paid annually in the amount of $13,052.38.  This product provides extended reporting on firewall activity, assists in tracking and performs spam filtering on email in addition to archiving all email for compliance with retention requirements.  Funding for the first-year payment will be provided through the CARES Emergency Relief Grant.  Original funding was approved through the OP/EX budget. (attachment)

 

13. Computers/Cloud Security Apps

a. Dell Laptop Lease

Recommend Board approval of a 4-year lease with Dell Financial Services for the purchase of Dell Laptops for replacement of end-of-life laptops at GIS for a total of $364,703.75 paid annually in the amount of  $97,696.78.  These devices replace existing laptops from the SIG Grant.  Funding for the first-year payment will be provided through the CARES Emergency Relief Grant.  Original funding was approved through the OP/EX budget. (attachment)

 

b. Dell ChromeBook Lease

Recommend Board approval of a 4-year lease with Dell Financial Services for the purchase of Dell ChromeBooks for 1:1 and remote learning devices for Grades K-3.  ChromeBooks will replace end-of-life laptops at J. Harvey Rodger School and Dorothy L. Bullock School for a total cost of $335,374.44 paid annually in the amount of $89,833.40.  Funding for the first-year payment will be provided through the CARES Emergency Relief Grant.  Original funding was approved through the OP/EX budget. (attachment)

 

c. Cisco Capital Lease

Recommend Board approval of a 5-year lease with Cisco Capital for the purchase of network security applications (AMP, Cloudlock and Umbrella) that provide filtering, monitoring and added protection from the cloud while devices are off network at a total cost of $264,422.75 paid annually in the amount of $52,884.55.  Funding for the first-year payment will be provided through the CARES Emergency Relief Grant.  Original funding was approved through the OP/EX budget. (attachment)

 

F. Informational – Reports/Articles/Miscellaneous

 

1. Reports

a. Maintenance/District Project Update Report (attachment)

b. Security Drill Report (attachment)

c. Facility Request Report (none at this time)

d.  IT Report (attachment)

 

2. Articles

3. Miscellaneous

a. Board Request Item for Additional Check Run (attachment)

 

A. Resignations/Retirements/Leaves of Absence/Rescind Action

1. Resignations

 

a. Recommend Board approval for the resignation of Samantha Leighton effective June 30, 2020. (attachment)

 

2. Revocation of Tenure

3. Dismissal/Suspension

4. Leaves of Absence

5. Retirement

6. Reduction in Force

7. Increment Withholding

 

B. New Employees/Transfers/Assignments/Contracts

 

1. New Employees

Based on the recommendation of the Superintendent, the following personnel recommendations are submitted as follows.

 

a. Teachers/Nurses/Secretaries/Aides

b. Administration

 

1) Director of Special Education

Recommend Board approval of Nanci Moore, pending a positive criminal history background check, as Director of Special Education for the 2020-2021 school year at an annual salary of $110,000.00.   Start date will be August 10, 2020 or sooner if a replacement is found.  Ms. Moore is replacing Christine Williams due to position change. (attachment)

 

c. Bus Drivers/Bus Aides

d. Substitute Bus Drivers and Aides

e. Custodians/Housekeeper

f. Substitute Custodians/Grounds

g. Athletics

h. ESS (formerly Source4Teachers) Substitutes

Recommend Board approval of the June 2020 ESS Substitute list. (attachment)

 

i. Other

 

2. Employee Transfer/Appointments

 

a. Supervisor of C&I (Educational Technology & Visual & Performing Arts)

Recommend Board approval of Susan Kornicki as Supervisor of Curriculum and Instruction (Educational Technology and Visual and Performing Arts) at an annual salary of $105,000.00 effective July 1, 2020.  This position is a 12-month position.  Ms. Kornicki will be a member of the GPSA Bargaining Unit. (attachments)

3. Assignments

4. Contracts

 

a. School Business Administrator

Recommend Board approval of the 2020-2021 Employment Contract and Detailed Statement of Contract Costs for Jennifer Johnson, School Business Administrator, effective July 1, 2020. (attachments)

 

1) SBA Contract Approval Letter-Gloucester County Office of Education (attachment)

 

5. Miscellaneous

6. Legal

 

C. Job Descriptions

 

D. Public Relations

 

1. Community Affairs Secretary Report – May 2020 (attachment)

 

E. Miscellaneous

 

1. Substitute Nurses

Recommend Board approval for the reappointment of the following individuals as Substitute Nurses for the 2020-2021 school year, on an as-needed basis, at the Miscellaneous Pay Rate of $175.00 per day, pending approval of the 2020-2021 Miscellaneous Pay Rate Schedule. (attachment)

 

Margaret Cassidy

Loretta DeStafano-Micarelli

Lucinda Quint

Judith Shone-Tamaska

Christa Taylor

 

2. Course Reimbursement-Spring 2020

Recommend Board approval for tuition reimbursement to the following staff members for courses taken during the Spring 2020 semester. All required documentation has been submitted. (attachment)

 

 

3. Summer Employment-CST

a. Recommend Board approval of virtual summer employment for up to ten (10) members of the Child Study Team to be paid per diem rate for up to 5 to 10 days each, not to exceed the budgeted amount of $25,000.00.  Approval of the Supervisor of Special Services is required prior to work completion.  Funding is provided through district funds.  Summer work includes initial planning meetings, conducting evaluations (if possible), IEP meetings, case management responsibilities and planning for the 2020-2021 school year. Many of these responsibilities will occur virtually. However, in-person work may be completed if the Governor’s mandates change. (attachment)

 

b. School Psychologist

Recommend Board approval of Kelly Yanek for contracted services, which may include case management responsibilities, initial planning meetings, conducting evaluations (if possible), IEP meetings, and planning for the 2020-2021 school year. Many of these responsibilities will occur virtually. However, in-person work may be completed if the Governor’s mandates change.  Dr. Yanek’s resignation from the district is June 30, 2020.  She will be provided with hours on an as needed basis not to exceed 70 hours between June 15, 2020 and the start date of Christine Williams as School Psychologist, which will be determined when the new CST Director, Nanci Moore, starts. Once Ms. Williams returns to the role of School Psychologist, she will receive per diem rate for summer work.  Approval of the Supervisor of Special Services is required prior to work completion. Cost to the district is $56.20 per hour. (attachment)

 

4. 2020-2021 Foremen

Recommend Board approval of the following staff members as Foremen for the 2020-2021 school year to be paid $2,150.00, pending settlement of the GESPA Agreement, (50% to be paid in December; the remaining 50% in June) effective July 1, 2020. (attachment)

 

 

 

 

5. Summer Employment-Bowe

Recommend Board approval of the following staff members to be compensated for summer hours to assist with preparation for the opening of the 2020-2021 school year.  This is included in the budget. (attachment)

 

Tammy Belcher – 2 days at per diem rate

Michael Sharkey – 6 days at $37.00 per hour

 

6. Summer Employment-School Nurse

Recommend Board approval of Marian Dunn to work up to 15 days in the District in preparation to be done across multiple areas involving the collaboration process at per diem rate due to the COVID-19 pandemic, and up to 6 days for the normal start of school health requirements for two schools (Bullock & Rodgers) at per diem rate via it in school or virtual. (attachment)