October 19, 2016 Agenda

1. Statement of Public Notice of Meeting in Accordance with New Jersey Public Meeting Act

 

2. Motion for Executive Session

 

3. Reconvene

 

4. Flag Salute

 

5. Approval of Minutes

 

September 28, 2016 Executive Minutes (attachment)

September 28, 2016 Public Minutes (attachment)

 

6. Opportunity for Public to Address the Board of Education regarding specific agenda items

 

In accordance with the Public Participation in Board Meetings, in Board Bylaw No. 0167, the Chair shall limit discussion from each individual, or group representative, to five (5) minutes.

 

7. President’s Report

 

8. Report of the Superintendent of Schools

 

A. Recognition of Pariti Sutaria, 2016 Mahatma Gandhi Art & Writing Contest Top 26 Recipient, presented by Dr. Danielle Sneathen

 

B. Transportation Annual Report, presented by Susan Spence (attachment)

 

C. Technology Annual Report, presented by George Weeks (attachment)

 

9. Board Committee Reports & Action Items

 

10. Old Business

 

11. New Business

 

12. Opportunity for the Public to Address the Board of Education regarding specific agenda items

 

In accordance with the Public Participation in Board Meetings, in Board Bylaw No. 0167, the Chair shall limit discussion from each individual, or group representative, to five (5) minutes.

 

13. Adjournment

 

DATE:              October 19, 2016

TIME:               7:00 P.M.

LOCATION:      Glassboro High School Auditorium

 

 

 

Public notice of this meeting or work session has been made in accordance with the New Jersey Open Public Meetings Act, Chapter 231, Law of 1975.

 

Advanced public notice of this meeting was given March 3, 2016 including the time, date and place of the meeting.

 

Said public notice has been made as follows:

 

Notice has been posted in the Board of Education Office, Carpenter Street and Bowe Boulevard, Glassboro, N.J.

 

Notice has been communicated to the following newspapers:

 

a.  South Jersey Times

b.  Philadelphia Inquirer

c.  Courier Post

 

Notice has been filed with the Clerk of the Borough of Glassboro

 

Glassboro Municipal Building, 1 South Main Street, Glassboro, N.J.

 

WHEREAS The matters to be discussed in Part I of this session are matters listed for private discussion under Section 7, b, (1)-(9) of the New Jersey Open Public Meetings Act, and 

 

WHEREAS The general nature of the subjects to be discussed are listed in the agenda for Part I of this meeting, attached, and 

 

WHEREAS The discussion on these matters will be disclosed to the public, if possible, when the Board convenes or at the next regular meeting of the Glassboro Board of Education on 

 

Date:                October 19, 2016

Time:                6:00 P.M.

Location:           Glassboro High School – Room B101

 

THEREFORE,

 

BE IT RESOLVED That the Glassboro Board of Education will discuss the matters listed in the agenda for Part I of this session in private. 

 

A. Building Issues

1. Rodgers School

2. Bullock School

3. Bowe School

4. Intermediate School

5. High School

6. Beach Administration Building

7. Technology

 

B. Awards/Donations

 

1. Donation-Glassboro Municipal Alliance

Recommend Board approval for acceptance of the donation from Glassboro Municipal Alliance in the amount of $1,400.00 to be applied to the Thomas E. Bowe School Real Men Read account. (attachment)

 

C. Transportation

 

1. Joint Transportation Agreements

a. Recommend Board approval of the ESY Joint Transportation Agreement with Montville Township Board of Education for one student to Durand Academy, Route ESY 16-11, in the amount of $1,276.45 for the 2016-2017 school year. (attachment)

 

b. Recommend Board approval of the Joint Transportation Agreement with Montville Township board of Education for one student to Durand Academy, Route SP01, in the amount of $6,564.60 for the 2016-2017 school year. (attachment)

 

D. Budget Recommendations/Grants

 

1. Recommend Board approval of the following Reports per attachments:

a. Warrant Account Bill List October 2016 (attachment)

b. Capital Projects Bill List October 2016 (attachment)

c. Handwritten Check List September 1-30, 2016 (attachment)

d. Board Secretary’s Report September 2016 (attachment)

e. Revenue Report September 2016 (attachment)

f. Treasurer’s Report September 2016 (attachment)

g. Food Service Profit & Loss September 2016 (attachment)

 

Board Secretary’s Reports in accordance with 18A:17-36 and 18A:17-9 for the month of September 2016.  The Board Secretary certifies that no line item account has been over expended in violation of N.J.A.C. 6A:23A-16.10(c)3 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.

 

Treasurer’s Reports in accordance with 18A:17-36 and 18A:17-9 for the month of September 2016.  The Treasurer’s Reports and Secretary’s Reports are in agreement for the month of September 2016.

 

Board Secretary in accordance with N.J.A.C. 6A:23A-16.10(c)2 certifies that there are no changes in anticipated revenue amounts or revenue sources.

 

Board of Education Certification – pursuant to N.J.A.C. 6A:23A-16.10(c)4.  We certify that after review of the secretary’s monthly financial report (appropriations section) and upon consultation with the appropriate district officials, that to the best of our knowledge no major accounts or fund has been over expended in violation of N.J.A.C. 6A:23A-16.10(c)3 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.

 

2. Transfer Authorization

a. Recommend Board approval of the authorized transfers for September 2016. (attachment)

 

E. Resolutions/Contracted Services

 

1. Policies/Regulations

a. Recommend Board approval of the second reading and adoption of the following policies/regulations. (attachments)

 

1. Regulation 5410, Promotion & Retention

2. Policy 2422, Health & Physical Education

3. Policy 2431, Athletic Competition

4. Regulation 2431.2, Medical Examination Prior to Participation on a School-Sponsored Interscholastic or Intramural Team or Squad

5. Policy 5310, Health Services

6. Regulation 5310, Health Services

7. Policy 8462, Reporting Potentially Missing or Abused Children

 

b. Recommend Board approval of the first reading of the following policies/regulations. (attachments)

 

1. Regulation 5200, Attendance

 

2. Architects Invoices

Recommend Board approval for payment to Fraytak Veisz Hopkins Duthie for architectural services pursuant to a contract total of $1,293,900.00 and for invoices totaling $12,428.00. (attachment)

 

3. Comprehensive Maintenance Plan

Recommend Board approval of the Comprehensive Maintenance Plan. (attachment)

 

F. Informational – Reports/Articles/Miscellaneous

 

1. Reports

a. Maintenance Report (attachment)

b. Security Drill Report (attachment)

c. Variance Analysis Report (attachment)

d. Nutri-Serve Food Management Report (attachment)

e. Facility Request Report (attachment)

2. Articles

3. Miscellaneous

a. Central Office Vacancies Update (attachment)

b. Negotiations Update (attachment)

 

A. Resignations/Retirements/Leaves of Absence/Rescind Action

1. Resignations

 

a. Recommend Board approval for the resignation of William Stopfer effective October 28, 2016. (attachment)

 

2. Revocation of Tenure

3. Dismissal/Suspension

4. Leaves of Absence

 

a. Allison Medora has requested FMLA beginning October 11, 2016 with an anticipated return date of November 22, 2016.

b. Venetia Miner has requested FMLA beginning October 31, 2016 with an anticipated return date of November 23, 2016.

c. Veronica Gianforcaro has requested NJFLA/FMLA beginning October 1, 2016 with an anticipated return date to be determined.

d. Ellen Geier has requested an extension of her FMLA with an anticipated return date of November 1, 2016.

 

5. Retirement

 

a. Recommend Board approval for the retirement of Cheryl Jordan effective January 1, 2017. (attachment)

 

6. Reduction in Force

7. Increment Withholding

8. Rescind Action

 

a. Recommend Board ratify to rescind approval of Jeff Cusack and Cynthia Bodden to supervise the Cheerleading Squad until a permanent coach is hired at an additional stipend per the GPSA Agreement effective September 29, 2016.

 

B. New Employees/Transfers/Assignments/Contracts

 

1. New Employees

a. Teachers/Nurses/Secretaries/Aides

 

1) One-To-One Aides

Recommend Board approval to hire four new 1:1 Aides to accommodate four new transfer students in the district.  There is currently $40,0000.00 budgeted to provide behavioral support for the district.  Funds allocated for the behavioral consultant will be transferred to remain in budget. (attachment)

 

a) One-To-One Aide-Bowe

Recommend Board approval of April McKinney, pending receipt of a positive criminal history background check, as an Associate Aide at Thomas E. Bowe School in the position of 1:1 Aide for the 2016-2017 school year, 5.75 hours per day, 5 days per week, Step 1, at a rate of $14.38 per hour pending settlement of the July 1, 2016 to June 30, 2019 GEA, GESPA and GPSA Agreements.  Start date to be determined. (attachment)

 

b) One-To-One Aide-Bullock

Recommend Board approval of Lydia Littles, pending receipt of a positive criminal history background check, as an Associate Aide at Dorothy L. Bullock School in the position of 1:1 Aide for the 2016-2017 school year, 5.75 hours per day, 5 days per week, Step 1, at a rate of $14.38 per hour pending settlement of the July 1, 2016 to June 30, 2019 GEA, GESPA and GPSA Agreements.  Start date to be determined. (attachment)

 

c) One-To-One Aide-GIS

Recommend Board approval of Tiareia Nicholson, pending receipt of a positive criminal history background check, as a General/Credentialed Aide at Glassboro Intermediate School in the position of 1:1 Aide for the 2016-2017 school year, 5.75 hours per day, 5 days per week, Step 1, at a rate of $13.57 per hour pending settlement of the July 1, 2016 to June 30, 2019 GEA, GESPA and GPSA Agreements.  Start date to be determined. (attachment)

 

d) One-To-One Aide-Bullock

Recommend Board approval of Kymberly Viden, pending receipt of a positive criminal history background check, as an Associate Aide at Dorothy L. Bullock School in the position of 1:1 Aide for the 2016-2017 school year, 5.75 hours per day, 5 days per week, Step 1, at a rate of $14.38 per hour pending settlement of the July 1, 2016 to June 30, 2019 GEA, GESPA and GPSA Agreements.  Start date to be determined. (attachment)

 

2) Security Aide

Recommend Board approval of Michael Massi, pending receipt of a positive criminal history background check, as Part-Time Security Guard (5 hours per day) at Glassboro High School for the 2016-2017 school year at an hourly rate of $10.72 pending settlement of the July 1, 2016 to June 30, 2019 GEA, GESPA, and GPSA Agreements.  Start date to be determined.  Mr. Massi will be replacing Richard Redrow due to full-time status. (attachment)

 

3) Teacher-GHS

Recommend board approval of Rachael Melecio, pending receipt of a positive criminal history background check, as Teacher MA, Step 2, (Spanish) at Glassboro High School, at an annual salary of $54,853.00 pending settlement of the July 1, 2016 to June 30, 2019 GEA, GESPA and GPSA Agreements.  Start date to be determined.  Ms. Melecio will be replacing Patricia Yanez due to position change. (attachment)

 

b. Administration

c. Bus Drivers/Bus Aides

d. Substitute Bus Drivers and Aides

e. Custodians/Housekeeper

 

1) Housekeeper

Recommend Board approval of Michael Peterson as Housekeeper at the J. Harvey Rodgers School for the 2016-2017 school year, Step 1, at a prorated salary of $23,642.00, pending settlement of the July 1, 2016 to June 30, 2019 GEA, GESPA and GPSA Agreements, effective October 20, 2016.  Mr. Peterson is a Substitute Housekeeper for the district and will be replacing Sandra Carty due to retirement. (attachment)

 

f. Substitute Custodians/Grounds

g. Athletics

h. Source4Teachers Substitutes

Recommend Board approval of the October 2016 Source4Teachers Substitute list. (attachment)

i. Other

 

1) Part-Time Network Support Technician

Recommend Board approval of Joshua Yoon, pending receipt of a positive criminal history background check, as a Part-Time Network Support Technician for the 2016-2017 school year, at a salary of $13.00 per hour up to 20 hours per week.  This position was included in the 2016-2017 budget.  Start date to be determined. (attachment)

 

2. Employee Transfer/Appointments

 

a. Transfer-Custodian

Recommend Board approval for the voluntary transfer of Eileen Keenan from J. Harvey Rodgers School to Thomas E. Bowe School effective October 20, 2016.  Ms. Keenan will be filling the vacancy resulting from the transfer of Barbara Myers. (attachment)    

 

3. Assignments

4. Contracts

5. Miscellaneous

6. Legal

 

C. Job Descriptions

 

1. Human Resources Generalist

Recommend Board approval of the revised Human Resources Generalist job description. (attachment)

 

D. Public Relations

1. Community Affairs Secretary Report – September 2016 (attachment)

 

E. Miscellaneous

 

1. Middle School Basketball Coach

Recommend Board approval of Jennie Hara as Middle School Girls Basketball Head Coach for the 2016-2017 school year effective November 1, 2016, Step 1, at the salary amount of $1,648.17, pending settlement of the July 1, 2016 to June 30, 2019 GEA, GESPA and GPSA Agreements. (attachment)

 

2. Volunteer Assistant Field Hockey Coach

Recommend Board ratify Kimberley Briles as Volunteer Assistant Field Hockey Coach for both the High School & Intermediate School programs for the 2016-2017 school year effective September 30, 2016. (attachment)

 

3. Volunteer Boys Soccer Coach

Recommend Board ratify Jimmy Lord as Volunteer Boys Soccer Coach for the 2016-2017 school year effective September 30, 2016. (attachment)

 

4. Fall Cheerleading Coach

Recommend Board ratify Jordan Faulkner as Fall Cheerleading Coach for the 2016-2017 school year effective October 3, 2016, Step 1, at the prorated salary amount of $2,746.95, pending settlement of the July 1, 2016 to June 30, 2019 GEA, GESPA and GPSA Agreements. (attachment)

 

5. Substitute Nurse Caller

Recommend Board ratify reappointment of Marian Dunn as Substitute Nurse Caller for the 2016-2017 school year at a stipend amount of $350.00. (attachment)

 

6. Superintendent’s 2016-2017 Merit Goals

Recommend Board approval of the 2016-2017 Superintendent Merit Goals pending approval by the Gloucester County Executive Regional Superintendent pursuant to N.J.A.C.6A:23-A-3.1(e)(10)ii. (attachments)

 

7. 2016-2017 First Year Volunteer Club-GHS

Recommend Board approval of the following First Year Volunteer Co-Curricular Club for the 2016-2017 school year effective October 20, 2016. (attachment)

 

GLASSBORO HIGH SCHOOL

 

8. STEAM Team Coaches

Recommend Board ratify payment to the following staff members as afterschool STEAM Team Coaches, 2 to 4 hours per week at the current rate of $36.00 per hour effective September 1, 2016. (attachment)

 

 

9. First Grade Orientation

Recommend Board ratify payment to the following staff members for the First Grade Orientation effective August 31, 2016 for 2 hours at the 2016-2017 per diem rate of pay. (attachment)

 

 

10. AM Bus Duty-Bullock

Recommend Board ratify payment to the following staff members for bus duty supervision of students at Dorothy L. Bullock School from 7:55 am to 8:10 am for the 2016-2017 school year at the Miscellaneous Pay Rate, currently $36.00 per hour, effective October 10, 2016. (attachment)

 

 

A. Grants/Assessments/Curriculum/Workshops/Professional Development

 

1. Grants

 

a. Energy for the Arts Grant Award

Recommend Board approval for the acceptance of the Energy for the Arts Grant award in the amount of $1,000.00 to Glassboro Intermediate Chorus to be used for music supplies and concert attire. (attachment)

 

b. GEF Grant Awards

Recommend Board approval for the acceptance of the following Glassboro Education Foundation Grants for the 2016-2017 school year. (attachment)

 

1) “Connecting Generations”, Dorothy L. Bullock School / Patricia Paulsen / Third Grade, in the amount of $900.00.

 

2) “Book and Cook-Bringing Books to Life”, Dorothy L. Bullock School / Karen Peale / Basic Skills First Grade, in the amount of $1,000.00.

 

c. School Improvement Grant

Recommend Board approval for the submission and acceptance of the New Jersey Department of Education School Improvement Grant for Intermediate School in the amount of $1,250,000.00. (attachments)

 

2. Title I Staff

3. Assessments

4. Curriculum

 

a. Curriculum Development

Recommend Board approval for the following staff member to develop curriculum for the 2016-2017 school year at the current Miscellaneous Pay Rate of $36.00 per hour.

 

 

b. Curriculum Committee Mission Statement

Recommend Board approval of the 2016-2017 Curriculum Committee Mission Statement. (attachment)

 

5. Professional Development/Workshops

Recommend Board approval of the attached professional development/ workshops. (attachment)

 

B. Field Experiences/Enrollment

 

1. Field Experience

 

a. Rowan Junior Field Experience

Recommend Board approval for Rowan student, Rebecca Fasano, to do Junior Field Experience with Jeneen Sperratore-Callahan at Glassboro High School on October 31, November 2, 14, 16, 21, 23, 28, 30 and December 5, 7, 2016. (attachment)

 

2. Enrollment/ADA (attachment)

 

C. Testing

 

D. Special Education/Other Student Issues

 

1. OOD Placement-Student ID #17B

Recommend Board ratify placement of Student ID #17B at Pennsgrove-Carney’s Point School District effective September 8, 2016.  Cost to the district is $13,547.00. (attachment)

 

2. OOD Placement-Student ID #17-15

Recommend Board ratify placement of Student ID #17-15 in a group home in Laurel Springs, NJ effective September 1, 2016.  The student currently attends Highland High School. Cost to the district is $15,950.00. (attachment)

 

3. OOD Placement-Student ID #06-16

Recommend Board approval to transfer Student ID #06-16 from Bankbridge Development Center and place at Durand School with a one-to-one aide effective October 24, 2016.  Cost to the district is $50,781.15 for tuition and $27,195.00 for the one-to-one aide, totaling $77,976.15. (attachment)

 

4. OOD Placement-Student ID #17-17

Recommend Board approval for placement of Student ID #17-17 at Archbishop Damiano School with a one-to-one aide effective October 20, 2016.  Cost to the district is $36,125.24 for tuition and $26,073.17 for the one-to-one aide, totaling $62,198.41. (attachment)

 

E. Athletics

 

1. Middle School Field Hockey Game Location

Recommend Board approval for the Glassboro Middle School Field Hockey game against Pitman Middle School be played at Total Turf Indoor Facility in Pitman, NJ on October 25, 2016.  Funds were raised by the team to rent the facility from 3:00 pm to 5:00 pm. (attachment)

 

F. Miscellaneous

 

1. Bowe Camping Trip

Recommend Board approval of the Spring 2017 – 6^th grade YMCA camping trip to Camp Tockwogh located in Stillpond, Maryland for May 24, 25, and 26, 2017.  Coordinators of the camping trip are Richard Brattelli and Michael Sharkey.  Chaperones will be determined and submitted for board approval in March/April 2017. Total cost of the trip is approximately $16,000.00.  Students will pay $155.00 each; the balance will be paid by the PTO. (attachment)

 

2. Parent Volunteer

Recommend Board approval, pending receipt of a positive criminal history background check, of Deareice Rymer-Griffin to serve as a parent volunteer in the high school guidance department for the 2016-2017 school year. (attachment)

 

3. Technology Curriculum Committee

Recommend board ratify the 2016-2017 Technology Curriculum Committee members as follows:

 

Erica Sloan to replace Cheryl Jordan (Rodgers)

Amy Masso-Ferrer (Bullock – no stipend)

 

4. Memorandum of Understanding-Rowan University

Recommend Board approval of the Spring 2017 On-Site Practicum in Counseling Course-Spring 2016 Memorandum of Agreement between Rowan University and the Glassboro Public School District. (attachment)

 

5. NJQSAC 2016-2017

Recommend Board approval of the New Jersey Quality Single Accountability Continuum (NJQSAC) State of Assurance and District Performance Review (DPR) for the 2016-2017 school year. (attachments)

 

6. Course Reimbursement

Recommend Board approval for tuition reimbursement to the following staff members for courses taken during the Summer 2016 semester.  Required documentation has been submitted. (attachment)

 

 

7. Family Literacy/Math Evenings

Recommend Board approval for payment to the following staff members for participating in the evening programs for the 2016-2017 school year at the current contracted hourly salary of $36.00 per hour funded by NCLB Title I funds. (attachment)

 

Bowe-Math/Literacy Nights program for six (6) staff members for 1 session

 

GIS-Math/Literacy Night program for six (6) staff members for 1 session

 

8. School Nursing Services Plan

Recommend Board approval of the School Nursing Services Plan for QSAC for the 2016-2017 school year. (attachment)

 

9. Bowe Extended School Day Program

Recommend Board ratify Andrianna Stowman as a substitute for the Extended School Day Program at Bowe from October 2016 to May 2017.  Funding is provided through NCLB Title I funds at the current hourly rate of $36.00.  The district Extended School Day Programs provide a structured learning environment for at-risk students.  The program meets twice a week for approximately 45 minutes. (attachment)

 

10. GIS Extended School Day Program

Recommend Board ratify the following staff members to participate in the Extended School Day Program at Glassboro Intermediate School from October 2016 to April 2017.  Funding is provided through NCLB Title I funds at the current hourly rate of $36.00. (attachment

 

 

11. GHS Extended School Day/Tutoring Program

Recommend Board ratify amending participants and payment to the following staff members for participation in the Extended School Day/Tutoring Program at Glassboro High School for the 2016-2017 school year.  Funding is provided through NCLB Title I funds at the current hourly rate of $36.00. (attachment)

 

 

G. Informational

 

1. HIB Report (attachment)

2. Suspensions (attachment)

3. Board Reports

a. Rodgers (attachment)

b. Bullock (attachment)

c. Bowe (attachment)

d. GIS (attachment)

e. GHS/GHS Guidance/Athletics (attachment)

f. Bullock Guidance (attachment)

g. Bowe Guidance (attachment)

h. GIS Guidance (attachment)

i. CST (attachment)

4. Chief Academic Officer Report (attachment)