January 27, 2016 Agenda

1. Statement of Public Notice of Meeting in Accordance with New Jersey Public Meeting Act

 

2. Motion for Executive Session

 

3. Reconvene

 

4. Flag Salute

 

5. Approval of Minutes

 

December 16, 2015 Executive Minutes (attachment)

December 16, 2015 Public Minutes (attachment)

January 5, 2016 Annual Reorganization Minutes (attachment)

 

6. Opportunity for Public to Address the Board of Education regarding specific agenda items

 

In accordance with the Public Participation in Board Meetings, in Board Bylaw No. 0167, the Chair shall limit discussion from each individual, or group representative, to five (5) minutes.

 

7. Board Committee Action

 

8. Report of the Superintendent of Schools

 

A. Technology Annual Report, presented by George Weeks (attachment)

B. Recognition of Registered Behavior Technician Training Attendees, presented by Danielle Sochor

 

9. Board Committee Reports

 

10. Old Business

 

11. New Business

 

12. Opportunity for the Public to Address the Board of Education regarding specific agenda items

 

In accordance with the Public Participation in Board Meetings, in Board Bylaw No. 0167, the Chair shall limit discussion from each individual, or group representative, to five (5) minutes.

 

13. Adjournment

 

DATE:              January 27, 2016

TIME:               7:00 P.M.

LOCATION:      Glassboro High School Auditorium

 

 

 

Public notice of this meeting or work session has been made in accordance with the New Jersey Open Public Meetings Act, Chapter 231, Law of 1975.

 

Advanced public notice of this meeting was given January 22, 2016 including the time, date and place of the meeting.

 

Said public notice has been made as follows:

 

Notice has been posted in the Board of Education Office, Carpenter Street and Bowe Boulevard, Glassboro, N.J.

 

Notice has been communicated to the following newspapers:

 

a.  South Jersey Times

b.  Philadelphia Inquirer

c.  Courier Post

 

Notice has been filed with the Clerk of the Borough of Glassboro

 

Glassboro Municipal Building, 1 South Main Street, Glassboro, N.J.

 

WHEREAS The matters to be discussed in Part I of this session are matters listed for private discussion under Section 7, b, (1)-(9) of the New Jersey Open Public Meetings Act, and 

 

WHEREAS The general nature of the subjects to be discussed are listed in the agenda for Part I of this meeting, attached, and 

 

WHEREAS The discussion on these matters will be disclosed to the public, if possible, when the Board convenes or at the next regular meeting of the Glassboro Board of Education on 

 

Date:                January 27, 2016

Time:                5:00 P.M.

Location:           Beach Administration Bldg.

 

THEREFORE,

 

BE IT RESOLVED That the Glassboro Board of Education will discuss the matters listed in the agenda for Part I of this session in private. 

 

A. Building Issues

1. Rodgers School

2. Bullock School

3. Bowe School

4. Intermediate School

5. High School

a. Heat Issue (attachment)

6. Beach Administration Building

7. Technology

 

B. Awards/Donations

 

1. DonorsChoose.org Grant

Recommend Board approval for GHS Choral Music Teacher, Leonor Thomas, to post a grant request on the website, DonorsChoose.org in the amount of $1,944.68 to earn funding to purchase a digital piano.  The piano would be purchased via the website through approved vendors if the funds are raised by April 16, 2016.  There is no cost to the district. (attachment)

 

C. Transportation

 

1. Park Crest Residents Letter (attachment)

 

2. Joint Transportation Agreement

Recommend Board approval of the Joint Transportation Agreement with Delsea Regional High School District (as the Host District) and Glassboro Public Schools (as the Joiner District) for transportation for one student to GCIT Career Center, Route SP09, in the amount of $3,632.00 for the 2015-2016 school year. (attachment)

 

D. Budget Recommendations/Grants

 

1. Recommend Board approval of the following Reports per attachments:

a. Warrant Account Bill List January 2016 (attachment)

b. Capital Projects Bill List January 2016 (attachment)

c. Handwritten Check List December 1-31, 2015 (attachment)

d. Board Secretary’s Report December 2015 (attachment)

e. Revenue Report December 2015 (attachment)

f. Treasurer’s Report December 2015 (attachment)

g. Food Service Profit & Loss December 2015 (attachment)

 

Board Secretary’s Reports in accordance with 18A:17-36 and 18A:17-9 for the month of December 2015.  The Board Secretary certifies that no line item account has been over expended in violation of N.J.A.C. 6A:23A-16.10(c)3 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.

 

Treasurer’s Reports in accordance with 18A:17-36 and 18A:17-9 for the month of December 2015.  The Treasurer’s Reports and Secretary’s Reports are in agreement for the month of December 2015.

 

Board Secretary in accordance with N.J.A.C. 6A:23A-16.10(c)2 certifies that there are no changes in anticipated revenue amounts or revenue sources.

 

Board of Education Certification – pursuant to N.J.A.C. 6A:23A-16.10(c)4.  We certify that after review of the secretary’s monthly financial report (appropriations section) and upon consultation with the appropriate district officials, that to the best of our knowledge no major accounts or fund has been over expended in violation of N.J.A.C. 6A:23A-16.10(c)3 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.

 

2. Transfer Authorization

a. Recommend Board approval of the authorized transfers for December 2015 (attachment)

 

E. Resolutions/Contracted Services

 

1. Architect’s Invoices

Recommend Board approval for payment to Fraytak Veisz Hopkins Duthie for architectural services pursuant to a contract total of $1,293,900.00 and for invoices totaling $104,527.00. (attachment)

 

2. Policies/Regulations

Recommend Board approval of the first reading of the policies and regulations listed below. (attachment)

 

a. Policy 5200, Attendance

b. Regulation 5200, Attendance

c. Regulation 8600, Pupil Transportation

 

3. Flu Vaccines for Staff

Recommend Board approval to offer staff members a convenient way to obtain an annual flu vaccine from ShopRite Pharmacy per attached documentation. (attachment)

 

F. Informational – Reports/Articles/Miscellaneous

 

1. Reports

a. Maintenance Report (attachment)

b. Security Drill Report (attachment)

c. Variance Analysis Report (attachment)

d. Nutri-Serve Food Management Report (attachment)

e. Facility Request Report (attachment)

2. Articles

3. Miscellaneous

a. Referendum Construction Project Update/Timelines (attachment)

b. Summary of 2016-2017 Budget Assumptions (attachment)

 

A. Resignations/Retirements/Leaves of Absence/Rescind Action

1. Resignations

a. Recommend Board approval for the resignation of Lynlee Phillips effective March 18, 2016 or earlier if a replacement candidate is chosen and board approved. (attachment)

 

2. Revocation of Tenure

3. Dismissal/Suspension

4. Leaves of Absence

a. Deborah Kersey has requested a leave of absence beginning January 5, 2016 with an anticipated return date to be determined.

b. Madjiguene Fall has requested an intermittent leave of absence beginning January 11, 2016.

c. Venetia Miner will be utilizing FMLA beginning January 4, 2016 with an anticipated return date of February 2, 2016.

d. Thomas Bailey will be utilizing FMLA beginning January 11, 2016 with an anticipated return date of February 8, 2016.

e. Virginia Keefer will be utilizing FMLA beginning March 8, 2016 with an anticipated return date of April 12, 2016.

f. Robert Hemmes will be utilizing FMLA beginning January 1, 2016 with an anticipated return date of March 9, 2016.

 

5. Retirement

6. Reduction in Force

7. Increment Withholding

 

B. New Employees/Transfers/Assignments/Contracts

 

1. New Employees

a. Teachers/Nurses/Secretaries/Aides

b. Administration

c. Bus Drivers/Bus Aides

d. Substitute Bus Drivers and Aides

e. Custodians/Housekeeper

f. Substitute Custodians/Grounds

g. Athletics

h. Source4Teachers Substitutes

1) Recommend Board approval of the January 2016 Source4Teachers Substitute list. (attachment)

 

2) Recommend Board ratify an increase in pay rate for Source4Teachers Long-Term Substitute, Tonya Foster, pending meeting with the Superintendent, to $175.00 per day effective January 21, 2016.  This occurs in situations where Source4Teachers unsuccessfully recruits for difficult positions at the lower pay rate due to rarity of certification.  Ms. Foster is filling in for Ms. Massari. (attachment)

 

i. Other

 

2. Employee Transfer/Appointments

 

a. Assistant Baseball Coach

Recommend Board rescind approval of Keith Wittstock as Assistant Baseball Coach for the 2016 season due to resignation and approve Mark Bridges as Assistant Baseball Coach for the 2016 season, Step 4, at a salary of $4,120.43. (attachment)

 

3. Assignments

4. Contracts

 

a. School Business Administrator/Board Secretary

Recommend Board approval of the 2015-2016 School Business Administrator/Board Secretary Contract for Scott Henry effective December 16, 2015 pursuant to N.J.A.C.6A:23-3.1 as approved by the Interim Executive County Superintendent. (attachment)

 

5. Miscellaneous

6. Legal

 

C. Grants

 

D. Policies/Job Descriptions

 

1. Job Description

Recommend Board approval of the Job Description for District Accountant. (attachment)

 

E. Public Relations

 

1. Community Affairs Secretary Report – December 2015 (attachment)

 

F. Miscellaneous

 

1. 2015-2016 Science Fair Committee Members

a. Recommend Board rescind approval of Lisa Rencher and Richard Morrison as Science Fair Committee members and ratify Lacy Lupi and Susan Powers as replacements for the 2015-2016 school year to be paid $36.00 per hour for up to 15 hours each. (attachment)

b. Recommend Board ratify Kara Belmonte as a Science Fair Committee member substitute for the 2015-2016 school year, on an as-needed basis, at a rate of $36.00 per hour. (attachment)

 

2. Event Staff

Recommend Board ratify Mark Maccarone to work as security or scoreboard operator at high school home basketball games for the 2015-2016 school year effective January 4, 2016. (attachment)

 

Staff are paid as follows:

 

Security for high school events - $50.00 per event

Basketball clock operators/timers - $36.00 per varsity / JV games

 

3. GHS Student Auditorium Stage Crew

Recommend Board ratify the attached list of students as Auditorium Stage Crew Members for the 2015-2016 school year effective November 1, 2015 at a salary rate of NJ Minimum Wage, currently $8.38 per hour. (attachment)

 

4. Class Reimbursement

Recommend Board approval for class reimbursement for Eileen Keenan for her Black Seal Low Pressure Boiler Operator License in the amount of $550.00.  All required documentation has been submitted. (attachment)

 

5. Statement of Assurance-Paraprofessional Staff

Recommend Board approval of the Statement of Assurance Regarding the Use of Paraprofessional Staff for the 2015-2016 School Year. (attachment)

 

6. Change of Degree and/or Salary Status

Recommend Board approval for a change of degree and/or salary status for the following staff members.  After reviewing records, it is recommended that the change of degree and/or salary status be effective February 1, 2016. (attachment)

 

 

A. Grants/Assessments/Curriculum/Workshops/Professional Development

 

1. Grants

2. Title I Staff

3. Assessments

4. Curriculum

 

a. 2016-2017 GHS Calculus Course

Recommend Board approval to change the status of the Glassboro High School Calculus course status from College Prep to Honors for all students taking the course beginning in the 2016-2017 school year.  This change will have an impact on the GPA of the district’s already top-performing students. (attachment)

 

5. Professional Development/Workshops

a. Recommend Board approval of the attached professional development/ workshops. (attachment)

 

b. Third Grade Team Professional Development-Mathematics

Recommend Board approval to provide professional development for the following district Third Grade team in the area of mathematics, one (1) hour per week after school, up to 10 hours at the rate of $36.00 per hour, to provide additional training in the new math program.  Funding will be provided through NCLB Title II Professional Development Funds. (attachment).

 

Stephanie Bernstiel

Marcy Concannon

Katie Evans

Brian Johnson

Aileen Matias-Castro

Patricia Paulsen

Michelle Meehan

Melanie Storey

Scott Rogers

 

B. Field Experiences/Enrollment

 

1. Field Experience

 

a. Rowan Student Teacher Materials/Survey

Recommend Board approval of the attached materials and student surveys for Rowan University Field Experience student, Jordan Faulkner. Ms. Faulkner is working on her Master’s Degree and her project involved writing with the sophomore Honors students. (attachment)

 

b. Pennsylvania State University College of Nursing Clinical Experience

Recommend Board approval of Pennsylvania State University College of Nursing student, Garrett Straube, for clinical experience with Catherine Straube, RN at Glassboro Intermediate School during the Spring 2016 semester.  The student and Mrs. Straube will mutually determine the specific dates and times. (attachment)

 

c. Rowan Sophomore Field Placement

Recommend Board approval of the following Rowan students for Sophomore Field Placement at Glassboro Intermediate School on March 3 and March 10. (attachment)

 

 

2. Enrollment/ADA (attachment)

 

C. Testing

 

D. Special Education/Other Student Issues

 

1. Hewitt Psychiatric, PC Contract

Recommend Board approval to contract with Hewitt Psychiatric, PC to conduct further Child Study Team Evaluations, if necessary, for the 2015-2016 school year.  Rates are as follows. (attachment)

 

Psychiatric Evaluation - $500.00

Neurodevelopmental Psychiatric Evaluation - $600.00

 

2. In-Home Behavioral Support

Recommend Board approval for the following staff members to provide in-home behavioral support for a district Preschool Disabled Program student.  This is a cost savings since an outside provider would cost the district $110.00 per hour. (attachment)

 

 

3. GCSSSD Home Behavioral Consultation-Student ID #16-16

Recommend Board approval for Student ID #16-16 to receive four (4) hours per month, up to 24 hours at the rate $111.00 per hour, of home behavioral consultation through Gloucester County Special Services School District, effective January 28, 2016.  Cost to the district is $2,664.00. (attachment)

 

E. Athletics

 

F. Miscellaneous

 

1. Common Planning

Recommend Board approval for the following ten (10) Intermediate School teachers to participate in Common Planning throughout the remainder of the 2015-2016 school year, not to exceed 8 hours, at the rate of $36.00 per hour.  Funding will be provided through NCLB Title I RAC Funds. (attachment)

 

Common Planning activities will include the following:

Reviewing the Common Core State Standards

Standard Based Benchmarks/PARCC Data Analysis

Curriculum Planning

STEAM/NGSS

 

ELA:                                         Math:

Patricia Schmus                        Suzanne Carson

Jennifer Budmen                       Timothy Hagerty

Charla Blum-Zeck                    Jennie Hara

Ilisa Noble                                 Mark Bridges

Diane Villec                               Jacquelyn Spears

 

2. IDEA Grant Carryover Funds

Recommend Board approval of the IDEA Grant Carryover Funds in the following amounts. (attachment)

 

IDEA Basic-Glassboro $24,990.00

Nonpublic                     $  7,193.00

 

3. NCLB Grant Carryover Funds

Recommend Board approval of the NCLB Grant Carryover Funds in the following amounts. (attachment)

 

NCLB Title I Public              $  50,697.00

NCLB Title I Non-Public      $    3,141.00

NCLB Title II Public             $135,644.00

NCLB  Title IIA Non-Public  $  10,847.00

 

4. Ski Club Trip

Recommend Board approval of the Ski Club trip and the following chaperones to Black Bear Lodge at Stratton Mountain in Vermont from January 29, 2016 to January 31, 2016. (attachment)

 

Dennis Scheuer

Ron Marchese

 

Mr. Scheuer and Mr. Marchese will chaperone 6 male students.  Insurance cards and parent consent/waiver forms have been submitted.

 

5. 2015-2016 School Calendar Modification-GHS

Recommend Board ratify modification of the 2015-2016 School Calendar for Glassboro High School as follows.  Students will have an extra day to study for finals and teachers will regain the lost instructional time while maintaining a portion of their Turnaround Day. (attachment)

 

Move exam days from January 25, 2016 and January 26, 2016 to January 26, 2016 and January 27, 2016.

 

Early dismissal on January 28, 2016.

 

6. Rowan University 2016 Summer STEAM Academy

Recommend Board approval to sponsor three (3) District students to participate in the Rowan University 2016 Summer STEAM Academy.  Total cost per student is $3,950.00. (attachment)

 

G. Informational

 

1. HIB Report (attachment)

2. Suspensions (attachment)

3. Board Reports

a. Rodgers (attachment)

b. Bullock (attachment)

c. Bowe (attachment)

d. GIS (attachment)

e. GHS/GHS Guidance/Athletics (attachment)

f. Bullock Guidance (attachment)

g. Bowe Guidance (attachment)

h. GIS Guidance (attachment)

i. CST (attachment)

4. Chief Academic Officer Report (attachment)

5. NJDOE School Self-Assessment for Determining Grades under the Anti-Bullying Bill of Rights (attachment)

6. Governor’s Teacher of the Year and Educational Services Professional Recipients for 2015-2016 (attachment)

7. Academy Follow-Up / Meeting with Dr. Keating (attachment)