October 14, 2020 Agenda

1. Statement of Public Notice of Meeting in Accordance with New Jersey Public Meeting Act

 

2. Motion for Executive Session

 

3. Reconvene

 

4. Flag Salute

 

5. Approval of Minutes

 

A. September 23, 2020 Executive Minutes (attachment)

B. September 23, 2020 Public Minutes (attachment)

 

6. Opportunity for Public to Address the Board of Education regarding specific agenda items

 

In accordance with the Public Participation in Board Meetings, in Board Bylaw No. 0167, the Chair shall limit discussion from each individual, or group representative, to five (5) minutes.

 

 

8. Report of the Superintendent of Schools

 

A. Introduction & Swearing In of Student Government Association Representatives

Abigail Crispin, SGA Executive President

Katelyn Kurke, SGA Executive Vice-President

 

B. Recognition of 2019-2020 Governor’s Educators of the Year and Educational Services Professionals of the Year Recipients

 

C. Return of Self-Contained Classes, Nanci Moore (attachment)

 

D. Transportation Annual Report Presentation, Leslie Rodriguez (attachment)

 

 

9. Board Committee Reports & Action Items

 

10. Old Business

 

11. New Business

 

12. Opportunity for the Public to Address the Board of Education

 

In accordance with the Public Participation in Board Meetings, in Board Bylaw No. 0167, the Chair shall limit discussion from each individual, or group representative, to five (5) minutes.

 

13. Adjournment

 

 

DATE:              October 14, 2020

TIME:               7:00 PM

LOCATION:      Hybrid Meeting

 

 

 

Public notice of this meeting or work session has been made in accordance with the New Jersey Open Public Meetings Act, Chapter 231, Law of 1975.

 

Advanced public notice of this meeting was given January 8, 2020 including the time, date and place of the meeting.

 

Said public notice has been made as follows:

 

Notice has been posted in the Board of Education Office, Carpenter Street and Bowe Boulevard, Glassboro, NJ

 

Notice has been communicated to the following newspapers:

 

a.  South Jersey Times

b.  Courier Post

 

Notice has been filed with the Clerk of the Borough of Glassboro

 

Glassboro Municipal Building, 1 South Main Street, Glassboro, NJ

 

 

WHEREAS The matters to be discussed in Part I of this session are matters listed for private discussion under Section 7, b, (1)-(9) of the New Jersey Open Public Meetings Act, and 

 

WHEREAS The general nature of the subjects to be discussed are listed in the agenda for Part I of this meeting, attached, and 

 

WHEREAS The discussion on these matters will be disclosed to the public, if possible, when the Board convenes or at the next regular meeting of the Glassboro Board of Education on 

 

Date:                October 14, 2020

Time:                6:00 PM

Location:           Hybrid Meeting

 

THEREFORE,

 

BE IT RESOLVED That the Glassboro Board of Education will discuss the matters listed in the agenda for Part I of this session in private. 

 

 

A. Grants/Assessments/Curriculum/Workshops/Professional Development

 

1. Grants

 

a. NJIETA Grant

Recommend Board approve acceptance of the New Jersey Inclusive Education Technical Assistance (NJIETA) Program Grant.  This grant is designed to assist schools in the effort to develop more inclusive practices which aligns with Thomas E. Bowe School’s professional development school (PDP) inclusive education goal.  There is no cost to the district. (attachment)

 

2. Title I Staff

 

a. 2020-2021 Title I Staff

Recommend Board approval of the following staff member salaries funded by Title I ESEA-ESSA for the 2020-2021 school year. (attachment)

 

 

3. Assessments

4. Curriculum

5. Professional Development/Workshops

Recommend Board approval of the attached professional development/ workshops. (none at this time)

 

B. Field Experiences/Enrollment

 

 

a. Rowan University-Clinical Practice

Recommend Board ratify Cassidy Rodenberg for Clinical Practice from September 28, 2020 to December 9, 2020 and January 19, 2021 to May 7, 2021 with Amy Ceroli at J. Harvey Rodgers School. (attachment)

 

2. Enrollment/ADA (none at this time)

 

C. Testing

1. 2020-2021 Notification of Standardized Assessments (attachment)

 

D. Special Education/Other Student Issues

 

1. OOD Placement – Student ID #14-12

Recommend Board approval for placement of Student ID #14-12 at YALE School Ellisburg Campus for the 2020-2021 school year effective September 8, 2020.  Cost to the district is $56,935.80. (attachment)

 

2. OOD Placement-Student ID #16-9

Recommend Board approval for placement of Student ID #16-9 at Archway School for the 2020-2021 school year effective September 23, 2020.  Cost to the district is $38,888.59. (attachment)

 

E. Athletics

 

F. Miscellaneous

 

1. Creation of V&PA Department Chairperson-GHS

Recommend Board approval for the creation of a V&PA (Visual & Performing Arts) Chairperson at GHS for the 2020-2021 school year.  This position would allow streamlined communication and teacher leadership within the department.  Cost to the district is $2,113.00. (attachment)

 

2. BPAC Parent Involvement

Recommend Board approval for payment to staff members to participate in the ESL evening programs for the 2020-2021 school year.  Funding is provided by ESEA-ESSA, Title III Funds at the current contracted hourly rate of $37.00.

 

District: Family Night Program for five (5) staff members for up to 9 hours each for the 2020-2021 school year.

 

 

3. Family Literacy/Math Evenings

Recommend Board approval for payment to staff members for participating in the Family Literacy/Math Evening programs for the 2020-2021 school year.  Funding is provided by ESEA-ESSA Funds at the current contracted hourly rate of $37.00.  Total cost to the district is $6,916.00.  Dates will be provided at a later time. (attachment)

 

a. Rodgers-Math/Literacy Night Program for six (6) staff members for 1 session

 

b. Bullock-Math/Literacy Night Program for eight (8) staff members for 1 session

 

c. Bowe Math/Literacy Night Program for six (6) staff members for 1 session

 

d. GIS Math/Literacy Night Program for six (6) staff members for 1 session

 

4. Caldwell University Research Study

Recommend Board approval to grant permission for Caldwell University doctoral student, Lesley Chung, to collect data from district personnel for the purpose of completing her doctoral research project on the relationship between educators’ levels of stress and perceived emergency preparedness.  The student has received IRB approval from her university. (attachment)

 

5. GHS Research Study

Recommend Board approval for Rebecca Metelow, GHS Mathematics & Special Education Teacher, to complete a research study entitled, “The effects of online learning on students with disabilities in high school resource classrooms: Do the students believe they have the needed self-monitoring skills to be successful?”, involving students in her classroom, pending IRB approval.  The district is further aware that Ms. Metelow must attain consent from her students’ parents/ guardians and that participants will be assigned pseudonyms. (attachment)

 

G. Informational

 

1. HIB Report-September 2020 (attachment)

2. Suspensions (attachment)

3. Board Reports

a. Rodgers (attachment)

b. Bullock (attachment)

c. Bowe (attachment)

d. GIS (attachment)

e. GHS/GHS Guidance/Athletics (attachment)

f. Bullock Guidance (attachment)

g. Bowe Guidance (attachment)

h. GIS Guidance (attachment)

i. CST (attachment)

4. Chief Academic Officer Report (attachment)

5. September Student/Staff Survey Results (attachment)

 

 

A. Building Issues

1. Rodgers School

2. Bullock School

3. Bowe School

4. Intermediate School

5. High School

6. Beach Administration Building

7. Technology

 

B. Awards/Donations

 

C. Transportation

 

D. Budget Recommendations/Grants

 

1. Recommend Board approval of the following Reports per attachments:

a. Warrant Account Bill List October 2020 (attachment)

b. Capital Projects Bill List October 2020 (none at this time)

c. Handwritten Check List August 1-31, 2020 (none at this time)

d. Handwritten Check List September 1-30, 2020 (none at this time)

e. Board Secretary’s Report July 2020 (none at this time)

f. Board Secretary’s Report August 2020 (none at this time)

g. Revenue Report July 2020 (none at this time)

h. Revenue Report August 2020 (none at this time)

i. Treasurer’s Report July 2020 (none at this time)

j. Treasurer’s Report August 2020 (none at this time)

k. Food Service Profit & Loss August 2020 (attachment)

l. Food Service Dashboard August 2020 (attachment)

 

2. Transfer Authorization

a. Recommend Board approval of the authorized transfers for July 2020 and August 2020. (none at this time)

 

E. Resolutions/Contracted Services

 

1. Policies/Regulations

Recommend Board approval of the second reading and adoption of the following Policies/Regulations. (attachment)

 

 

2. 2020-2021 Uniform State Memorandum of Agreement

Recommend Board approval of the Uniform State Memorandum of Agreement Between Education and Law Enforcement Officials for the 2020-2021 school year. (attachment)

 

3. Corrective Action Plan - 2018-2019 Procurement Audit

Recommend Board approval of the 2018-2019 Corrective Action Plan for the federal mandated procurement review conducted by the NJ Department of Agriculture.  Findings have been reviewed with Chartwells and corrective measures for compliance are in place for the 2020-2021 school year. (attachment)

 

4. Comprehensive Maintenance Plan

Recommend Board approval of the Glassboro Public Schools 2019-2020 Actual, 2020-2021 Budgeted  and 2021-2022 Planned Comprehensive Maintenance Plan. (attachment)

 

5. Utilization Study

Recommend Board approval to contract with the District Architect of Record, Fraytak Veisz Hopkins & Duthie, P.C. in the amount of $18,500.00 to conduct a districtwide utilization study involving enrollments, capacity, and program. (attachment)

 

6. M&Y International Financial Services Contract Termination

Recommend Board approval for termination of the contract with M&Y International Financial Services effective immediately.

 

7. School Management By Design Services LLC Contract

Recommend Board approval to contract with School Management By Design Services LLC to fill the vacant Assistant Business Administrator position until a permanent placement can be hired.  The position will be at a per diem rate of $400.00 per day at the discretion of the Business Administrator

 

F. Informational – Reports/Articles/Miscellaneous

 

1. Reports

a. Maintenance Report (attachment)

b. Security Drill Report (attachment)

c. Variance Analysis Report (none at this time)

e. Facility Request Report (attachment)

f.  IT Report (attachment)

2. Articles

3. Miscellaneous

a. Negotiations Update

b. Strategic Plan Update (attachment)

 

A. Resignations/Retirements/Leaves of Absence/Rescind Action

1. Resignations

 

a. Recommend Board approval for the resignation of Michael Reynolds effective October 31, 2020. (attachment)

 

b. Recommend Board approval for the resignation of Jennifer Johnson effective December 4, 2020. (attachment)

 

2. Revocation of Tenure

3. Dismissal/Suspension

4. Leaves of Absence

 

 

5. Retirement

 

a. Recommend Board approval for the retirement of Jeff Cusack effective January 31, 2021.

 

6. Reduction in Force

7. Increment Withholding

 

B. New Employees/Transfers/Assignments/Contracts

 

1. New Employees

Based on the recommendation of the Superintendent, the following personnel recommendations are submitted as follows.

 

a. Teachers/Nurses/Secretaries/Aides

 

1) Grade 3 Teacher-Bullock

Recommend Board approval of Tonya Foster, pending receipt of a positive criminal history background check, as Grade 3 Teacher at Dorothy L. Bullock School for the 2020-2021 school year, BA Step 1, at a prorated annual salary of $50,040.00 pending settlement of the 2020-2021 GEA Agreement.  Start date to be determined.  Ms. Foster is replacing Stephanie Bernstiel due to retirement. (attachment)

 

b. Administration

 

1) School Business Administrator

Recommend Board approval of Lisa Ridgway, pending receipt of a positive criminal history background check and approval from the Gloucester County Office of Education, as School Business Administrator for the 2020-2021 school year at a prorated annual salary of $140,000.00.  Ms. Ridgway will be banking 20 sick days from her prior district.  Start date to be determined.  Ms. Ridgway is replacing Jennifer Johnson due to resignation. (attachment)

 

c. Bus Drivers/Bus Aides

d. Substitute Bus Drivers and Aides

e. Custodians/Housekeeper

f. Substitute Custodians/Grounds

g. Athletics

 

1) Assistant Football Coach

Recommend Board ratify Ray Tralie as Assistant Football Coach for the 2020-2021 school year effective September 15, 2020, Step 2, at a stipend amount of $4,416.00 pending settlement of the 2020-2021 GEA Agreement.  This approval is in accordance with the 2020-2021 Athletic Stipend Sidebar Agreement. (attachment)

 

h. ESS (formerly Source4Teachers) Substitutes

Recommend Board approval of the October 2020 ESS Substitute list. (attachment)

 

i. Other

 

1) PC Support Tech

Recommend Board approval of Abigail Palen, pending receipt of a positive criminal history background check, as PC Support Tech for the 2020-2021 school year at a prorated annual salary of $40,000.00.  Start date to be determined.  Ms. Palen is replacing Enrique Pagan due to resignation. (attachment)

 

2. Employee Transfer/Appointments

 

a. Security Aide-GHS

Recommend Board ratify a change of shift and an increase of hours for Barry Rappaport from 16 hours per week as AEHS Security Aide to 25 hours per week as day shift Security Aide remaining at his current hourly rate of pay.  Mr. Rappaport is replacing Michael Massi due to resignation. (attachment)

 

3. Assignments

4. Contracts

 

a. Amended 2020-2021 Employment Contracts

Recommend Board approval to amend the following employment contract amounts for the 2020-2021 school year effective August 31, 2020.

 

 

b. MS Head Field Hockey Coach

Recommend Board ratify rescinding the Co-Curricular Contract for Jessica Parto as Middle School Head Field Hockey Coach for the 2020-2021 school year due to program cancellation. (attachment)

 

5. Miscellaneous

 

a. Interim Supervisor of Curriculum & Instruction (ELA & SS)

Recommend Board approval of Kenneth Silver as Interim Supervisor of Curriculum & Instruction for English Language Arts & Social Studies at a per diem rate of $375.00, effective November 9, 2020, pending receipt of a positive criminal history background check.  Mr. Silver will be serving in this position due to the position change of Dr. Robert Preston as Chief Academic Officer.  Mr. Silver previously served as Interim Principal and Interim Assistant Principal during the 2019-2020 school year. (attachment)

 

6. Legal

 

C. Job Descriptions

 

D. Public Relations

 

1. Community Affairs Secretary Report – September 2020 (attachment)

 

E. Miscellaneous

 

1. Substitute Nurse Rate Increase

Recommend Board approval for a Miscellaneous Pay Rate increase for Substitute Nurses from $225.00 per day to $250.00 per day for the 2020-2021 school year. (attachment)

 

2. Course Reimbursement-Summer 2020

Recommend Board approval for tuition reimbursement to the following staff members for courses taken during the Summer 2020 semester.  All required paperwork has been submitted. (attachment)

 

 

 

3. 2020-2021 Co-Curricular Advisor-GIS

Recommend Board ratify Diane Villec as Yearbook Advisor at GIS for the 2020-2021 school year at the stipend amount of $549.00, pending settlement of the 2020-2021 GEA Agreement.  This club is able to meet virtually while still meeting the stated goal and mission of the club.  Additionally, the club will meet twice monthly via WebEx and will provide an agenda prior to the meeting.  Meeting links will be shared with all members of the administrative team. (attachment)

 

4. 2020-2021 Co-Curricular Advisors-GHS

Recommend Board ratify the following Co-Curricular Advisors for the 2020-2021 school year.  The following clubs are able to meet virtually while still meeting the stated goal and mission of the club.  Each club will meet twice monthly via WebEx between 3:15 pm and 4:15 pm and provide agendas two days in advance of the meeting with links to be shared with all members of the administrative team. (attachment)

 

 

* Pending Settlement of the 2020-2021 GEA Agreement

** No payment if senior trip is cancelled.

 

5. 2020-2021 Event Staff

Recommend Board approval of the following individuals to work home athletic events as chain crew, ticket sellers, ticket takers, security, site managers, clock/timers, field markers (track), videotaping, scoreboard operator and announcing, effective September 15, 2020. (attachment)

 

 

Staff are paid as follows:

 

 

6. 2020-2021 Co-Curricular Advisor-Bowe

Recommend Board ratify Michael Sharkey as Yearbook Advisor at Bowe for the 2020-2021 school year at the stipend amount of $1,646.00, pending settlement of the 2020-2021 GEA Agreement.  Until deemed safe and appropriate for this activity to resume meeting in person, all meetings will be conducted virtually. (attachment)

 

7. Human Resources-New Hire Process (attachment)

 

8. Superintendent Authorization

Recommend Board approval to extend authorization to the Superintendent to offer contracts to staff as needed in consultation with the Board President through November 2020 before the regularly scheduled Board Meetings.

 

9. GPSA Sidebar Agreement

Recommend Board approval of the Sidebar Agreement between the Glassboro Board of Education, Jeff Cusack, and the Glassboro Principals & Supervisors Association regarding One-Time Merit Payment. (attachment)