May 24, 2017 Agenda

1. Statement of Public Notice of Meeting in Accordance with New Jersey Public Meeting Act

 

2. Motion for Executive Session

 

3. Reconvene

 

4. Flag Salute

 

5. Approval of Minutes

 

April 12, 2017 Special Meeting (attachment)

April 26, 2017 Executive Minutes (attachment)

April 26, 2017 Public Budget Hearing (attachment)

April 26, 2017 Public Minutes (attachment)

 

6. Opportunity for Public to Address the Board of Education regarding specific agenda items

 

In accordance with the Public Participation in Board Meetings, in Board Bylaw No. 0167, the Chair shall limit discussion from each individual, or group representative, to five (5) minutes.

 

7. President’s Report

 

8. Report of the Superintendent of Schools

 

A. Recognition of the 2016-2017 SGA Reps, presented by Dr. Silverstein

JaZahn Hicks

Kenneth Bakely

 

B. Recognition of Christina Duffey & Read to Succeed 2 Contest Winners, presented by Dr. Danielle Sneathen

 

9. Board Committee Reports & Action Items

 

10. Old Business

 

11. New Business

 

12. Opportunity for the Public to Address the Board of Education

 

In accordance with the Public Participation in Board Meetings, in Board Bylaw No. 0167, the Chair shall limit discussion from each individual, or group representative, to five (5) minutes.

 

13. Adjournment

 

DATE:              May 24, 2017

TIME:               7:00 P.M.

LOCATION:      Glassboro High School Auditorium

 

 

 

Public notice of this meeting or work session has been made in accordance with the New Jersey Open Public Meetings Act, Chapter 231, Law of 1975.

 

Advanced public notice of this meeting was given January 9, 2017 including the time, date and place of the meeting.

 

Said public notice has been made as follows:

 

Notice has been posted in the Board of Education Office, Carpenter Street and Bowe Boulevard, Glassboro, N.J.

 

Notice has been communicated to the following newspapers:

 

a.  South Jersey Times

b.  Philadelphia Inquirer

c.  Courier Post

 

Notice has been filed with the Clerk of the Borough of Glassboro

 

Glassboro Municipal Building, 1 South Main Street, Glassboro, N.J.

 

WHEREAS The matters to be discussed in Part I of this session are matters listed for private discussion under Section 7, b, (1)-(9) of the New Jersey Open Public Meetings Act, and 

 

WHEREAS The general nature of the subjects to be discussed are listed in the agenda for Part I of this meeting, attached, and 

 

WHEREAS The discussion on these matters will be disclosed to the public, if possible, when the Board convenes or at the next regular meeting of the Glassboro Board of Education on 

 

Date:                May 24, 2017

Time:                6:00 P.M.

Location:           Glassboro High School – Room B101

 

THEREFORE,

 

BE IT RESOLVED That the Glassboro Board of Education will discuss the matters listed in the agenda for Part I of this session in private. 

 

A. Grants/Assessments/Curriculum/Workshops/Professional Development

 

1. Grants

2. Title I Staff

3. Assessments

4. Curriculum

 

a. Curriculum Development-ELA

Recommend Board approval for Melanie Sweeney to develop curriculum for 10 hours at the current Miscellaneous Pay Rate of $37.00 per hour.  Ms. Sweeney will be completing Grades 2 and 3 of the ELA curriculum.  This is included in the 2016-2017 budget. (attachment)

 

5. Professional Development/Workshops

Recommend Board approval of the attached professional development/ workshops. (none at this time)

 

B. Field Experiences/Enrollment

 

1. Field Experience

 

a. Rowan-School Psychology Internship

Recommend Board approval of Rowan student, Karly Ann Trovarelli, for a School Psychology Internship with Christine Williams at J. Harvey Rodgers School for the 2017-2018 school year.  The student is required to spend 1,200 clock hours in a school setting. (attachment)

 

b. Stockton-Observation

Recommend Board approval of Stockton student, Olivia Romalino, to complete 25 hours of observation with Karen Richards in the Fall 2017 at a time to be decided between them. (attachment)

 

c. Rowan University Noyce Scholar Program (attachment)

 

d. Rowan-Junior Field Experience

Recommend Board approval of the following Rowan students to do Junior Field Experience from June 6, 2017 through June 15, 2017 as follows. (attachment)

 

 

2. Enrollment/ADA (attachment)

 

C. Testing

 

1. 2017-2018 PSAT

Recommend Board approval for the administration of the PSAT to the entire Sophomore and Junior classes sponsored by the school district.  The PSAT would be administered on a Wednesday during school hours.  Payment for the test is $15.00 per student.  Cost to the district is $4,050.00. (attachment)

 

D. Special Education/Other Student Issues

 

1. OOD Placement – Student ID #14-19

Recommend Board ratify placement of Student ID #14-19 at Pineland Learning Center effective April 12, 2017.  Cost to the district is $10,937.94. (attachment)

 

2. CLCCP at Rowan University

Recommend Board approval for Student ID #16-45830 to utilize the Board Approved College Level Course Credit Program at Rowan University in the Fall of 2017.  The student will be taking Biology II at the university.  The student/parent will be responsible for 1/3 of the cost; Glassboro Board of Education 1/3; and Rowan University 1/3.  The cost to the district is approximately $482.67 per course. (attachment)

 

3. OOD Placement – Student ID #17-26

Recommend Board ratify placement of Student ID #17-26 at Archway Lower School in Atco, NJ effective May 8, 2017.  Cost to the district is $5,179.20. (attachment)

 

E. Athletics

 

1. Football Mini Camp

Recommend board approval for a Football Mini Camp on June 12, 13, and 14, 2017 to prepare for the fall season.  Camp time is 3:00 pm to 5:00 pm.  Bus transportation is requested for 5:20 pm on these dates.  Cost to the district is for transportation only. (attachment)

 

F. Miscellaneous

 

1. Delayed Opening-GIS

Recommend Board approval for a two-hour delayed opening at GIS on Friday, May 26, 2017 for the following reasons. (attachment)

 

Data review of Student Growth Objectives

Completion of (RAC) School Improvement Plan SIP.  Staff must participate.

SIG Planning

Promotion Ceremony Coordination

 

2. Policies/Regulations

 

Recommend Board approval of the second reading and adoption of the following policies/regulations. (attachment)

 

a. Policy 5460, High School Graduation. (attachment)

 

3. 2017 Extended School Year

a. Recommend Board approval to hire the following individuals for the 2017 Extended School Year Program from July 5, 2017 to July 27, 2017 at the current Miscellaneous Pay Rate effective July 1, 2016.  Funding is provided through district funds. (attachment)

 

 

*All Teachers will receive up to 4 hours for classroom preparation and lesson planning at the current Miscellaneous Pay Rate of $37.00 per hour during the last week of June.

 

b. Recommend Board approval of Francine Sandone, pending receipt of a positive criminal history background check, as a 2017 Extended School Year School Social Psychologist for the Child Study Team from June 1, 2017 to August 30, 2017.  Rate of pay is $325.00 per evaluation.  Ms. Sandone served as an Intern for the district this past year and is filling in for a district Psychologist unable to work over the summer.  Funding is provided through district funds. (attachment)

 

 

4. Bowe Camping Trip Chaperone

Recommend Board ratify Nicole Bruno to serve as Substitute Nurse on the 6^th Grade Bowe Camping Trip to Stillpond, Maryland on May 24, 25, and 26, 2017.  The additional nurse will attend due to the number of students, counselors and staff attending.  The rate of pay is $175.00 per shift (2 shifts per day) totaling $1,050.00. (attachment)

 

G. Informational

 

1. HIB Report (attachment)

2. Suspensions (attachment)

3. Board Reports

a. Rodgers (attachment)

b. Bullock (attachment)

c. Bowe (attachment)

d. GIS (attachment)

e. GHS/GHS Guidance/Athletics (attachment)

f. Bullock Guidance (attachment)

g. Bowe Guidance (attachment)

h. GIS Guidance (attachment)

i. CST (attachment)

4. Chief Academic Officer Report (attachment)

 

A. Building Issues

1. Rodgers School

2. Bullock School

3. Bowe School

4. Intermediate School

5. High School

6. Beach Administration Building

7. Technology

a. PBG, Inc. Contract

Recommend Board approval to purchase Nutanix servers and storage from PBG, Inc. for a total price of $160,669.50 to be financed through Key Government Finance for an annual cost not to exceed $35,000.00 for 5 years.  Anticipated annual payment is currently $34,300.00 at 2.99%.  This is included in the 2017-2018 budget. (attachments-2)

 

B. Awards/Donations

 

C. Transportation

 

1. Joint Transportation Agreement-Gateway Regional HS

Recommend Board approval of the Joint Transportation Agreement with Gateway Regional High School (as Host) and Glassboro Public Schools (as Joiner) for field trips in the amount of $50,000.00 from January 30, 2017 to June 30, 2017. (attachment)

 

2. Joint Transportation Agreement-Camden County ESC

Recommend Board approval of the Joint Transportation Agreement with Camden County ESC (a Host) and Glassboro Public Schools (as Joiner) for transportation of a student from Sicklerville to Glassboro Public Schools in the amount of $7,540.00 from May 11, 2017 to June 16, 2017. (attachment)

 

D. Budget Recommendations/Grants

 

1. Recommend Board approval of the following Reports per attachments:

a. Warrant Account Bill List May 2017 (attachment)

b. Capital Projects Bill List May 2017 (attachment)

c. Handwritten Check List April 1-30, 2017 (attachment)

d. Board Secretary’s Report April 2017 (attachment)

e. Revenue Report April 2017 (attachment)

f. Treasurer’s Report April 2017 (attachment)

g. Food Service Profit & Loss April 2017 (attachment)

 

Board Secretary’s Reports in accordance with 18A:17-36 and 18A:17-9 for the month of April 2017.  The Board Secretary certifies that no line item account has been over expended in violation of N.J.A.C. 6A:23A-16.10(c)3 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.

 

Treasurer’s Reports in accordance with 18A:17-36 and 18A:17-9 for the month of April 2017.  The Treasurer’s Reports and Secretary’s Reports are in agreement for the month of April 2017.

 

Board Secretary in accordance with N.J.A.C. 6A:23A-16.10(c)2 certifies that there are no changes in anticipated revenue amounts or revenue sources.

 

Board of Education Certification – pursuant to N.J.A.C. 6A:23A-16.10(c)4.  We certify that after review of the secretary’s monthly financial report (appropriations section) and upon consultation with the appropriate district officials, that to the best of our knowledge no major accounts or fund has been over expended in violation of N.J.A.C. 6A:23A-16.10(c)3 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.

 

2. Transfer Authorization

a. Recommend Board approval of the authorized transfers for April 2017. (attachment)

 

E. Resolutions/Contracted Services

 

1. Recommend Board approval for the first reading of the following policies/regulations:

           

 

2. Maximum Travel Amount

Recommend Board approval, in accordance with NJAC 6A:23A-7, for the establishment of a maximum travel amount for the 2017-2018 school year in the amount of $16,000.00.  The annual maximum amount per employee for regular business travel will be $1,500.00.  For the 2016-2017 school year, the district had a maximum travel amount of $16,000.00.  As of May 24, 2017, $7,815 has been expended.

 

For Federal grants, the maximum travel amount for the 2017-2018 school year is $75,000.00.  For the 2016-2017 school year, the district had a maximum travel amount of $75,000.00.  As of May 24, 2017, $15,227.00 has been expended. (attachment)

 

3. 2017-2018 Medical/Dental Benefits Renewal

Recommend Board approval of the 2017-2018 medical and dental insurance premiums as detailed below. (attachment)

 

 

 

4. 2017 Right To Know Proposal

Recommend Board approval of the attached proposal from PARS Environmental, Inc. to provide professional services regarding the New Jersey Right-To-Know (RTK) and Public Employees Occupational Safety and Health (PEOSH) Hazard Communication Standard (HCS) compliance in the amount of $2,550.00. (attachment)

 

5. Purchasing Under State Contracts Law Resolution

Recommend Board approval of the attached Resolution for Purchasing Under State Contracts Law for the 2017-2018 school year. (attachment)

 

6. Official Bargaining Units

Recommend Board approval to recognize the following as the official bargaining units for the Glassboro Public Schools staff members. (attachment)

 

a. Glassboro Education Association

b. Glassboro Educational Support Professionals Association

c. Glassboro Principals and Supervisors Association

 

7. 2017-2018 Paid School Lunch Prices

Recommend Board approval of the Paid School Lunch prices for the 2017-2018 school year as presented below. (attachment)

 

 

8. 2017-2018 Tuition Rates

Recommend Board approval of the tuition rates for the 2017-2018 school year as presented below. (attachment)

 

 

9. 2017-2018 MVC On-Line Abstract Request Program

Recommend Board approval of the 2017-2018 participation in the Gloucester County Special Services School District’s (GCSSSD) MVC On-Line Abstract Request Program.  Cost for this program is $21.00 per year. (attachment)

 

10. 2017-2018 Choice Student Aid-in-Lieu Program Contract

Recommend Board approval of the 2017-2018 Contract for Participation in the Gloucester County Special Services School District’s (GCSSSD) Choice Student Aid-in-Lieu Program and attached guidelines.  GCSSSD will administer the Choice Student Aid-in-Lieu Program for the district at a cost of $2.50 per participating Choice student. (attachment)

 

11. 2017-2018 Nonpublic Aid-in-Lieu Program Contract

Recommend Board approval of the 2017-2018 Contract for Participation in the Gloucester County Special Services School District’s (GCSSSD) Nonpublic Aid-in-Lieu Program and attached guidelines.  GCSSSD will administer the Nonpublic Aid-in Lieu Program for the district at a cost of $2.50 per participating nonpublic student. (attachment)

 

12. NJKSIG Safety Grant

Recommend Board approval for the submission and acceptance of the 2017 Safety Grant Application through New Jersey School Insurance Group’s EIRC South Subfund in the amount of $5,687.86.  Grant funds will be used to purchase additional two-way radios for district staff and for concrete repair work. (attachment)

 

13. Environmental Services Proposal-French & Parrello

Recommend Board approval of the proposed contract with French & Parrello Associates to provide environmental services at the Glassboro Intermediate School.  Proposed contract amount is $4,500.00. (attachment)

 

14. Asbestos Support Services Proposal-Environmental Design, Inc.

Recommend Board approval of the proposed contract with Environmental Design, Inc. for asbestos support services relating to the spring/summer 2017 referendum work in the amount of $40,300.00. (attachment)

 

F. Informational – Reports/Articles/Miscellaneous

 

1. Reports

a. Maintenance Report (attachment)

b. Security Drill Report (attachment)

c. Variance Analysis Report (attachment)

e. Facility Request Report (attachment)

2. Articles

3. Miscellaneous

 

 

A. Resignations/Retirements/Leaves of Absence/Rescind Action

1. Resignations

 

a. Recommend Board approval for the resignation of Nanci Moore effective June 30, 2017. (attachment)

 

b. Recommend Board approval for the resignation of Mysti Diaz, Home Instructor for Math, effective June 30, 2017. (attachment)

 

c. Recommend Board approval for the resignation of Christine Ciocco effective June 30, 2017. (attachment)

 

2. Revocation of Tenure

3. Dismissal/Suspension

4. Leaves of Absence

a. Lisa Rencher is requesting FMLA beginning May 15, 2017 with an anticipated return date of June 16, 2017.

b. Virginia Keefer is requesting FMLA beginning May 3, 2017 with an anticipated return date of May 19, 2017.

c. Denise Frattali is requesting NJFLA/FMLA beginning April 25, 2017 with an anticipated return date to be determined.

d. Richard Brattelli is requesting an extension of NJFLA and FMLA beginning April 10, 2017 with an anticipated return date to be determined.

e. Amanda Brice is requesting FMLA/NJFLA beginning September 5, 2017 with an anticipated return date of November 6, 2017.

f. Cheryl Tartaglione is requesting Intermittent FMLA/NJFLA beginning May 2, 2017.

 

5. Retirement

 

a. Recommend Board approval for the retirement of Eunice Howard effective June 30, 2017. (attachment)

 

6. Reduction in Force

 

a. Recommend Board approval to rescind the reappointment of Employee #4332 for the 2017-2018 school year due to reduction in force.

 

7. Increment Withholding

 

B. New Employees/Transfers/Assignments/Contracts

 

1. New Employees

a. Teachers/Therapists/Nurses/Secretaries/Aides

 

1) SIG Grant Guidance Counselor

Recommend Board approval of Brittinee Garcia as SIG Guidance Counselor, MA Step 1, for the 2017-2018 school year at an annual salary of $54,395.00 effective September 1, 2017. (attachment)

 

2) Speech Therapist

Recommend Board approval of Laura Foreman, pending receipt of a positive criminal history background check, as Speech Therapist, MA Step 4, for the 2017-2018 school year at an annual salary of $56,369.00 effective September 1, 2017.  Ms. Foreman will be replacing Ann Michael due to retirement. (attachment)

 

3) English Teacher-GHS

Recommend Board approval of Thomas Struck, pending receipt of a positive criminal history background check, as Teacher, MA Step 6, at Glassboro High School for the 2017-2018 school year at an annual salary of $58,488.00 effective September 1, 2017.  Mr. Struck will be replacing Susan Evans due to retirement. (attachment)

 

4) 10-Month Secretary-GIS

Recommend Board approval of Kimberly Mellwig, pending receipt of a positive criminal history background check, as Secretary 10-Mo B, Step 4, at Glassboro Intermediate School for the 2017-2018 school year at an annual salary of $28,531.00 effective September 1, 2017.  Ms. Mellwig will be replacing Virginia Velykis due to retirement. (attachment)

 

b. Administration/Supervisors

 

1) Supervisor of Transportation

Recommend Board approval of Rebecca Giordano, pending receipt of a positive criminal history background check, as Supervisor of Transportation for the 2017-2018 school year at an annual salary of $71,000.00.  Ms. Giordano will be banking 15 sick days from her previous district.  She is replacing Susan Spence due to resignation.  Start date to be determined. (attachment)

 

c. Bus Drivers/Bus Aides

d. Substitute Bus Drivers and Aides

e. Custodians/Housekeeper

f. Substitute Custodians/Grounds

g. Athletics

h. Source4Teachers Substitutes

Recommend Board approval of the May 2017 Source4Teachers Substitute list. (attachment)

 

i. Other

 

2. Employee Transfer/Appointments

 

a. SIG Grant Project Coordinator

Recommend Board approval of Denise Barr as SIG Grant Project Coordinator, MA Step 18, effective September 1, 2017.  Ms. Barr’s annual salary of $88,373.00 for the 2017-2018 school year will remain the same.  She will not conduct instructional observations. (attachment)

 

b. SIG Grant Teaching Coach

Recommend Board approval of Carol Ceglia as SIG Grant Teaching Coach, MA Step 12, effective September 1, 2017.  Ms. Ceglia’s annual salary of $66,893.00 for the 2017-2018 school year will remain the same.  She will not conduct instructional observations. (attachment)

 

c. Custodian

Recommend Board ratify Michael Peterson from the position of Housekeeper to Custodian, Step 1, at a prorated salary of $30,138.00 for the 2016-2017 school year effective January 31, 2017 based on issuance of his black seal license. (attachment)

 

3. Assignments

4. Contracts

5. Miscellaneous

6. Legal

 

C. Job Descriptions

 

1. Recommend Board approval of the job description for Supervisor of Instructional Supports (Basic Skills Instruction, BSI). (attachments-2)

 

D. Public Relations

1. Community Affairs Secretary Report – April 2017 (attachment)

 

E. Miscellaneous

 

1. Superintendent Authorization

Recommend Board approval for authorization to the Superintendent to offer contracts to staff as needed in consultation with the Board President during July, August and September 2017 before the regularly scheduled Board Meetings.

 

2. Seeds to Success Youth Farm Stand

a. Recommend Board approval of Barbara Jones, as Facilitator for the Seeds to Success Youth Farm Stand program, for a maximum of 100 hours at the Miscellaneous Pay Rate, currently $37.00 per hour, beginning July 11, 2017 through August 10, 2017.  Ms. Jones’ responsibilities will consist of working at the farm stand for 5 weeks, 6 hours per day, 3 days per week and completing paperwork; i.e., student paperwork, community collaborating, ordering produce from local farms, etc.  This is included in the district budget. (attachment)

 

b. Recommend Board approval of Robert Hemmes as Assistant Facilitator for the Seeds to Success Youth Farm Stand program for a maximum of 65 hours at the Miscellaneous Pay Rate, currently $37.00 per hour, beginning July 11, 2017 through August 10, 2017.  Mr. Hemmes will assist with the supervising and working of the farm stand and allow Ms. Jones to receive a daily lunch break and make bank deposits.  This is included in the district budget.

 

c. Recommend Board approval of eight students to receive one hour of training and work 5 weeks, 4 hours per day, 3 days per week at the rate of $8.44 per hour at the farm stand.  The names of the eight students are yet to be determined.  This is included in the district budget.

 

3. SAT Prep Courses-Instructors

Recommend Board approval to offer an SAT Prep course twice a year, once in the fall and once in the spring.  Sonya Heard will serve as SAT Prep Math Teacher and Patricia Massell will serve as SAT Prep English Teacher for 3 hours a week each, 2 evenings a week at the Miscellaneous Pay Rate, currently $37.00 per hour.  The fall session will be November 6, 7, 13, 15, 20 and 21, 2017.  The spring session will be February 20, 21, 26, and 28, 2018 and March 5 and 7, 2018. (attachment)

 

4. Summer Fitness Club Advisor

Recommend board approval of Mark Maccarone as 2017-2018 Co-Curricular Summer Fitness Club Advisor effective June 19, 2017.  Stipend contingent upon 2017-2018 GEA Agreement. (attachment)

 

5. Department Chairpersons-GHS

Recommend Board approval to post internally for two (2) Department Chairpersons for the 2017-2018 school year, English/Social Studies and Math/Science. Stipend amounts are $1,515.00 per department chairperson in addition to a $46.00 per teaching member additional sum per respective department chairperson. (attachment)

 

6. Fall Head Cheerleading Coach

Recommend Board approval of Jordan Faulkner as Fall Head Cheerleading Coach for the 2017-2018 school year, Step 1, at a salary of $2,843.90 effective June 1, 2017. (attachment)

 

7. SIG Data Specialist & Home/School Liaison

a. Recommend board approval for the following staff members to receive a stipend to implement the School Improvement Grant (SIG) for the 2017-2018 school year commencing September 5, 2017 to June 15, 2018.  Funding is provided through the Student Improvement Grant (SIG). (attachment)

 

 

b. Recommend Board approval for the following staff members to participate in the School Improvement Grant (SIG) summer implementation academy commencing June 21, 2017 to August 31, 2017.  Funding is provided through the SIG.  During the month of June all documented activities will be completed after work hours until the last day of school and will not interfere with the instructional day.