December 14, 2016 Agenda

1. Statement of Public Notice of Meeting in Accordance with New Jersey Public Meeting Act

 

2. Motion for Executive Session

 

3. Reconvene

 

4. Flag Salute

 

5. Approval of Minutes

 

November 16, 2016 Executive Minutes (attachment)

November 16, 2016 Public Minutes (attachment)

 

6. Opportunity for Public to Address the Board of Education regarding specific agenda items

 

In accordance with the Public Participation in Board Meetings, in Board Bylaw No. 0167, the Chair shall limit discussion from each individual, or group representative, to five (5) minutes.

 

7. President’s Report

 

A. NJSBA Board of Directors

1) Executive Director’s Report-November 2016

2) Take-Away Points-November 2016

B. BOE Retreat (attachment)

 

8. Report of the Superintendent of Schools

 

A. Board Member Recognition - Ben Stephens

B. Recognition of Selected All South Jersey Orchestra Audition Students, presented by Mary Greening

C. State of Glassboro School District/Rowan University Partnership, presented by Dr. Silverstein

     (attachment)

 

9. Board Committee Reports & Action Items

 

10. Old Business

 

11. New Business

 

12. Opportunity for the Public to Address the Board of Education regarding specific agenda items

 

In accordance with the Public Participation in Board Meetings, in Board Bylaw No. 0167, the Chair shall limit discussion from each individual, or group representative, to five (5) minutes.

 

13. Adjournment

 

DATE:              December 14, 2016

TIME:               7:00 P.M.

LOCATION:      Glassboro High School Auditorium

 

 

 

Public notice of this meeting or work session has been made in accordance with the New Jersey Open Public Meetings Act, Chapter 231, Law of 1975.

 

Advanced public notice of this meeting was given March 3, 2016 including the time, date and place of the meeting.

 

Said public notice has been made as follows:

 

Notice has been posted in the Board of Education Office, Carpenter Street and Bowe Boulevard, Glassboro, N.J.

 

Notice has been communicated to the following newspapers:

 

a.  South Jersey Times

b.  Philadelphia Inquirer

c.  Courier Post

 

Notice has been filed with the Clerk of the Borough of Glassboro

 

Glassboro Municipal Building, 1 South Main Street, Glassboro, N.J.

 

WHEREAS The matters to be discussed in Part I of this session are matters listed for private discussion under Section 7, b, (1)-(9) of the New Jersey Open Public Meetings Act, and 

 

WHEREAS The general nature of the subjects to be discussed are listed in the agenda for Part I of this meeting, attached, and 

 

WHEREAS The discussion on these matters will be disclosed to the public, if possible, when the Board convenes or at the next regular meeting of the Glassboro Board of Education on 

 

Date:                December 14, 2016

Time:                6:00 P.M.

Location:           Glassboro High School – Room B101

 

THEREFORE,

 

BE IT RESOLVED That the Glassboro Board of Education will discuss the matters listed in the agenda for Part I of this session in private. 

 

A. Building Issues

1. Rodgers School

a. Traffic Study (attachment)

 

2. Bullock School

3. Bowe School

4. Intermediate School

5. High School

6. Beach Administration Building

7. Technology

a. IT Efficiency Study (attachment)

 

B. Awards/Donations

 

1. Donation-Glassboro FOP

Recommend Board approval for acceptance of a $300.00 donation to the Renaissance Club from the Glassboro FOP to help fund the upcoming student events. (attachment)

 

C. Transportation

 

1. Joint Transportation Agreement

Recommend Board approval of the Joint Transportation Agreement with Delsea Regional High School District (as the Host District) and Glassboro Public Schools (as the Joiner District) for transportation for one student to Delsea High School, Route DHS06, in the amount of $497.00 for the 2016-2017 school year. (attachment)

 

2. Temporary Transportation Supervisor (attachment)

 

D. Budget Recommendations/Grants

 

1. Recommend Board approval of the following Reports per attachments:

a. Warrant Account Bill List December 2016 (attachment)

b. Capital Projects Bill List December 2016 (attachment)

c. Handwritten Check List November 1-30, 2016 (attachment)

d. Board Secretary’s Report November 2016 (attachment)

e. Revenue Report November 2016 (attachment)

f. Treasurer’s Report November 2016 (attachment)

g. Food Service Profit & Loss November 2016 (attachment)

 

Board Secretary’s Reports in accordance with 18A:17-36 and 18A:17-9 for the month of November 2016.  The Board Secretary certifies that no line item account has been over expended in violation of N.J.A.C. 6A:23A-16.10(c)3 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.

 

Treasurer’s Reports in accordance with 18A:17-36 and 18A:17-9 for the month of November 2016.  The Treasurer’s Reports and Secretary’s Reports are in agreement for the month of November 2016.

 

Board Secretary in accordance with N.J.A.C. 6A:23A-16.10(c)2 certifies that there are no changes in anticipated revenue amounts or revenue sources.

 

Board of Education Certification – pursuant to N.J.A.C. 6A:23A-16.10(c)4.  We certify that after review of the secretary’s monthly financial report (appropriations section) and upon consultation with the appropriate district officials, that to the best of our knowledge no major accounts or fund has been over expended in violation of N.J.A.C. 6A:23A-16.10(c)3 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.

 

2. Transfer Authorization

a. Recommend Board approval of the authorized transfers for November 2016. (attachment)

 

E. Resolutions/Contracted Services

 

1. School Bus Advertising Contract-EIRC

Recommend Board ratify the annual contract between Glassboro Public Schools and EIRC for School Bus Advertising.  The term of the contract is July 1, 2016 through June 30, 2017.  Actual advertising revenue for 2015-2016 was $2,340.00.  Projected advertising revenue for 2016-2017 is $11,437.92.  Increase in revenue is due to increased number of advertisements on the busses.  Advertisers for 2016-2017 include Sahara Sam’s and Inspira Health Care. (attachment)

 

2. Architect’s Invoices

Recommend Board approval for payment to Fraytak Veisz Hopkins Duthie for architectural services pursuant to a contract total of $1,293,900.00 and for invoices totaling $12,428.00. (attachment)

 

3. GHS Conference Banners

Recommend Board approval for the GHS Varsity Club to auction off Olympic Conference & Tri-County Conference banners.  These banners have been taken down and replaced with fire resistant banners.  They will be marketed at home basketball games and on the district website.  Proceeds will be used for Varsity Club Scholarships. (attachment)

 

4. Policies/Regulations (attachment)

 

a.  Recommend Board approval of the first reading of the following policies/ regulations:

 

1) Policy 5460, High School Graduation

2) Policy 9180, School Volunteers

3) Regulation 9180, School Volunteers

 

b. Recommend Board approval of the first & second reading and adoption of the following policies/regulations:

 

1) Policy 3321, Acceptable Use of Computer Network(s)/Computers and Resources by Teaching Staff Members

 

5. Substitute Nursing Contract

Recommend Board approval of the contract between the Glassboro Board of Education and Interim HealthCare of NJ for substitute nursing services.  The contract rate is $49.00 per hour on an as-needed basis.  This contract is necessary to help fill nurse vacancies that cannot be filled through the regular substitute list. (attachment)

 

F. Informational – Reports/Articles/Miscellaneous

 

1. Reports

a. Maintenance Report (attachment)

b. Security Drill Report (attachment)

c. Variance Analysis Report (attachment)

d. Facility Request Report (attachment)

2. Articles

3. Miscellaneous

a. GPD Active Shooter Training (attachment)

b. 2017-2018 Board of Education Meeting Dates Draft (attachment)

c. Broker Update

d. Referendum Construction Update (attachment)

e. Negotiations Update (attachment)

 

 

A. Resignations/Retirements/Leaves of Absence/Rescind Action

1. Resignations

 

a. Recommend Board ratify resignation of Richard Redrow effective November 22, 2016. (attachment)

 

b. Recommend Board approval for the resignation of Matthew Enuco effective January 26, 2017. (attachment)

 

c. Recommend Board approval for the resignation of Susan Spence effective January 29, 2017. (attachment)

 

2. Revocation of Tenure

3. Dismissal/Suspension

 

a. Recommend Board ratify the suspension with pay for Employee #5273 effective December 6, 2016. (attachment)

 

4. Leaves of Absence

 

a. Marcy Concannon has requested Intermittent NJFLA/FMLA beginning November 18, 2016.

b. Mary Payne has requested FMLA beginning November 17, 2016 with an anticipated return date of February 1, 2017.

c. Patricia Segal has requested FMLA beginning December 7, 2016 with an anticipated return date to be determined.

d. Brian Douthitt has requested FMLA beginning December 19, 2016 with an anticipated return date of January 27, 2017.

e. LaVonyia Wilson-Mitchell has requested FMLA beginning January 17, 2017 with an anticipated return date of February 7, 2017 and Intermittent FMLA beginning February 8, 2017.

f. Amy Ceroli has requested FMLA beginning December 7, 2016 with an anticipated return date of February 3, 2017.

 

5. Retirement

 

a. Recommend Board approval for the retirement of Wendy Atkinson effective December 31, 2016. (attachment)

 

b. Recommend Board approval for the retirement of Kim Syvertsen effective July 1, 2017. (attachment)

 

6. Reduction in Force

7. Increment Withholding

 

B. New Employees/Transfers/Assignments/Contracts

 

1. New Employees

a. Teachers/Nurses/Secretaries/Aides

 

1) Payroll Clerk

Recommend Board approval of Terri Schultz, pending receipt of a positive criminal history background check, as Payroll Clerk in the Central Office for the 2016-2017 school year effective January 3, 2017 at a prorated salary of $44,000.00.  Ms. Schultz is replacing Ms. Mucerino due to transfer. (attachment)

 

b. Administration

c. Bus Drivers/Bus Aides

d. Substitute Bus Drivers and Aides

 

1) Substitute Bus Driver

Recommend Board approval of Esther Mitchell, pending meeting with Superintendent, as Substitute Bus Driver on an as-needed basis for the 2016-2017 school year effective December 22, 2016 at the Miscellaneous Pay Rate of $17.50 per hour. (attachment)

 

e. Custodians/Housekeeper

f. Substitute Custodians/Grounds

g. Athletics

h. Source4Teachers Substitutes

Recommend Board approval of the December 2016 Source4Teachers Substitute list. (attachment)

 

i. Other

 

2. Employee Transfer/Appointments

3. Assignments

 

a. Substitute Assistant Principal

Recommend Board approval of Susan Kornicki as Substitute Assistant Principal for the 2016-2017 school year on an as-needed basis at the Head Teacher per diem rate of $7.82.

 

b. Head Teacher-Bowe

Recommend Board approval of Kelly-Ann Marchese as Head Teacher at Bowe for the 2016-2017 school year effective January 1, 2017 at a prorated stipend amount of $1,408.00. (attachment)

 

4. Contracts

5. Miscellaneous

 

a. GHS Security Aide

Recommend Board approval of Michael Massi from Part-Time Security Aide to Full-Time Security Aide at GHS for the 2016-2017 school year, 5 days per week, 8 hours per day, effective December 15, 2016.  Mr. Massi’s hourly salary rate of $11.01 will remain the same.  Mr. Massi will be replacing Mr. Redrow due to resignation. (attachment)

 

6. Legal

a. Legal Fee Payment

Recommend Board approval for payment of legal fees to Robert N. Agre in the amount of $2,530.00 per N.J.S.A. 18A:16-6.1. (attachment)

 

C. Job Descriptions

 

1. Administrative Assistant for Business Functions

Recommend Board approval for the Administrative Assistant for Business Functions job description. (attachment)

 

2. Substitute Assistant Principal

Recommend Board approval for the Substitute Assistant Principal job description. (attachment)

 

D. Public Relations

 

1. Community Affairs Secretary Report – November 2016 (attachment)

 

E. Miscellaneous

1. GHS Auditorium Stage Crew Students

Recommend Board ratify the attached list of students as Auditorium Stage Crew Members for the 2016-2017 school year effective December 1, 2016 at a salary rate of NJ Minimum Wage, currently $8.38 per hour.  Effective January 1, 2017, the minimum wage increases to $8.44 per hour. (attachment)

 

2. GHS Administrative Detention/Saturday School/3-7 Program Facilitators

Recommend Board approval of Michele Memis as High School Administrative Detention, Saturday School, and 3-7 Program Facilitator for the 2016-2017 school year effective January 3, 2017.  Current rate of pay is $37.00 per hour. Staff cycles through on a weekly basis. (attachment)

 

Administrative Detention is 1 hour per day, 2 days per week

Saturday School is 4 hours per Saturday

3-7 is 4 hours per day, 16 hours per week

 

3. Event Staff

Recommend Board ratify the following individuals to work home athletic events for the 2016-2017 school year.

 

a. Richard Redrow as game worker (security) during the fall football season on September 9, 2016, October 8, 2016 and October 14, 2016. (attachment)

 

b. Cameron Youngblood as game worker (security, chain crew, and clock operator) for the 2016-2017 school year. (attachment)

 

c. Patricia Yanez as game worker (security, chain crew, and clock operator) for the 2016-2017 school year. (attachment)

 

Staff are paid as follows:

 

 

4. Girls Basketball Head Coach

Recommend Board ratify Kevin Timbers as Girls Basketball Head coach for the 2016-2017 school year effective November 28, 2016, Step 4, at a salary of $7,826.00. (attachment)

 

Recommend Board ratify payment to Katharine Baer for accompanying students to auditions on November 19, 2016 and approve payment for accompanying students to All South Jersey Choir rehearsal in January 2017 at the rate of $32.00 per hour, not to exceed 9 hours. (attachment)

 

6. Girls Basketball Assistant Coach

Recommend Board ratify Jeffrey Lake as Girls Basketball Assistant Coach for the 2016-2017 school year effective December 7, 2016, Step 4, at a salary of $5,031.00. (attachment)

 

7. Boys Tennis Head Coach

Recommend Board approval of Christine Ciocco as Boys Tennis Head Coach for the 2016-2017 school year effective March 1, 2017, Step 1, at a salary of $2,515.50. (attachment)

 

8. Winter Track Volunteer Assistant Coach

Recommend Board ratify Mia Bailey as Volunteer Assistant Coach for Winter Track for the 2016-2017 school year effective December 14, 2016. (attachment)

 

A. Grants/Assessments/Curriculum/Workshops/Professional Development

 

1. Grants

2. Title I Staff

3. Assessments

4. Curriculum

5. Professional Development/Workshops

Recommend Board approval of the attached professional development/ workshops. (attachment)

 

B. Field Experiences/Enrollment

 

 

a. Rowan-Counseling Practicum

Recommend Board approval of the following Rowan students for Practicum Experience for Counseling from January 17, 2017 to May 8, 2017. (attachment)

 

David Greger – Thomas E. Bowe School with Tammy Belcher

Gianni Brooks – Glassboro Intermediate School with David Davenport

 

b. Rowan-Junior Field Experience

Recommend Board approval of Rowan student, Mandy Jiang, for Health & Physical Education Junior Field Experience with Stephen Belh at Glassboro Intermediate School on March 20, 22, 27, 29, 2017 and April 3, 5, 10, 12,17,19, 24, and 26, 2017. (attachment)

 

c. Rowan-Clinical Practice Placement

Recommend Board approval of the following Rowan students for Clinical Practice Placement from January 18, 2017 to May 8, 2017. (attachment)

 

Alicia Yeiter with Amy Witkoski at J. Harvey Rodgers School

Jazmine Martin with Carrie Owens at J. Harvey Rodgers School

Taylor Simmerman with Steven Hempel at Thomas E. Bowe School

 

d. Rowan-Field Experience

Recommend board approval of the following Rowan students for Field Experience at Dorothy L. Bullock School on February 14, 21, 28, March 7, 21, 28, and April 4, 2017.

 

 

 

2. Enrollment/ADA (attachment)

 

C. Testing

 

D. Special Education/Other Student Issues

 

1. OOD Placement – Student ID #14-19

Recommend Board ratify placement of Student ID #14-19 at YALE School Ellisburg effective November 22, 2016.  Cost to the district is $38,733.54, a difference of $2,913.54 since the student was previously placed out of district at GCSSSD. (attachment)

 

2. OOD Placement – Student ID #17-20

Recommend Board ratify placement of Student ID #17-20 at YALE School Ellisburg effective October 31, 2016.  Cost to the district is to be determined. (attachment)

 

3. OOD Placement – Student ID #17-E

Recommend Board ratify placement of Student ID #17-E at the Williamstown School District effective October 14, 2016.  Cost to the district is to be determined. (attachment)

 

4. OOD Placement – Student ID #17-F

Recommend Board ratify placement of Student ID #17-F at the Woodbury City School District effective September 6, 2016.  Cost to the district is $14,000.00. (attachment)

 

5. OOD Placement – Student ID #14-10

Recommend Board ratify placement of Student ID #14-10 at Bankbridge School effective November 14, 2016.  Cost to the district is $27,811.00. (attachment)

 

E. Athletics

 

1. 2017 Football Game Schedule

Recommend board approval to amend the 2017 football game schedule (Glassboro vs. Cinnaminson) from Friday, September 29, 2017 to Thursday, September 28, 2017 at 6:00 pm due to observance of a religious holiday. (attachment)

 

2. Rowan Pool Rental Status (attachment)

 

F. Miscellaneous

 

1. Family Literacy/Math Evenings-Rodgers

Recommend Board approval for payment to staff members to participate in the evening programs for the 2016-2017 school year.  Staff members are paid by NCLB Title I Funds at the current contracted rate of $37.00 per hour. (attachment)

 

Rodgers-Literacy/Math Program for six (6) staff members for 1 session

 

2. GCSSSD Agreement

Recommend Board ratify the Agreement between Gloucester County Special Services School District and Glassboro School District to provide Professional Services for the 2016-2017 school year effective September 6, 2016. (attachment)

 

3. Bilingual Evaluations

a. Recommend Board approval to contract with Freda Glick to provide bilingual Spanish Speech Language evaluations at the rate of $475.00 for the 2016-2017 school year. (attachment)

 

b. Recommend Board approval to contract with Sophie Lusinski to provide the below bilingual evaluations for the 2016-2017 school year. (attachment)

 

Bilingual Psychological Evaluation & Report - $375.00

Bilingual Psycho-Educational Evaluation & Report - $550.00

 

4. GIS Path To Leadership Conference

Recommend Board approval for 17 students and 2 staff members from Glassboro Intermediate School to participate in the NJ State Elks Association Path To Leadership Conference in Long Branch, NJ during February 2017.  Students will participate in the conference with their peers from districts throughout the state.  Topics include bullying, cyber-bullying, social media issues and related topics.  Cost to the district will be transportation only. (attachment)

 

5. GHS Extended School Day/Tutoring Program

Recommend Board ratify payment to Jordan Faulkner for participation in the Extended School Day/Tutoring Program at Glassboro High School for the 2016-2017 school year.  Funding is provided through NCLB Title I funds at the current hourly rate of $37.00. (attachment)

 

G. Informational

 

1. HIB Report (attachment)

2. Suspensions (attachment)

3. Board Reports

a. Rodgers (attachment)

b. Bullock (attachment)

c. Bowe (attachment)

d. GIS (attachment)

e. GHS/GHS Guidance/Athletics (attachment)

f. Bullock Guidance (attachment)

g. Bowe Guidance (attachment)

h. GIS Guidance (attachment)

i. CST (attachment)

4. Chief Academic Officer Report (attachment)

5. 2016 ESEA Accountability Profiles (attachment)