June 16, 2016 Agenda

1. Statement of Public Notice of Meeting in Accordance with New Jersey Public Meeting Act

 

2. Motion for Executive Session

 

3. Reconvene

 

4. Flag Salute

 

5. Approval of Minutes

 

May 25, 2016 Executive Minutes (attachment)

May 25, 2016 Public Minutes (attachment)

 

6. Opportunity for Public to Address the Board of Education regarding specific agenda items

 

In accordance with the Public Participation in Board Meetings, in Board Bylaw No. 0167, the Chair shall limit discussion from each individual, or group representative, to five (5) minutes.

 

7. Board Committee Action

 

8. Report of the Superintendent of Schools

 

A. Recognition of 2015-2016 Retirees, presented by Dr. Mark Silverstein

B. Recognition of Karen Richards, ASHA Award Recipient, presented by Danielle Sochor

C. Violence & Vandalism Report, presented by Dr. Mark Silverstein (attachment)

D. Special Education Annual Report, presented by Danielle Sochor (attachment)

 

9. Board Committee Reports

 

10. Old Business

 

11. New Business

 

12. Opportunity for the Public to Address the Board of Education regarding specific agenda items

 

In accordance with the Public Participation in Board Meetings, in Board Bylaw No. 0167, the Chair shall limit discussion from each individual, or group representative, to five (5) minutes.

 

13. Adjournment

 

DATE:              June 16, 2016

TIME:               7:00 P.M.

LOCATION:      Beach Administration Bldg.

 

 

 

Public notice of this meeting or work session has been made in accordance with the New Jersey Open Public Meetings Act, Chapter 231, Law of 1975.

 

Advanced public notice of this meeting was given June 13, 2016 including the time, date and place of the meeting.

 

Said public notice has been made as follows:

 

Notice has been posted in the Board of Education Office, Carpenter Street and Bowe Boulevard, Glassboro, N.J.

 

Notice has been communicated to the following newspapers:

 

a.  South Jersey Times

b.  Philadelphia Inquirer

c.  Courier Post

 

Notice has been filed with the Clerk of the Borough of Glassboro

 

Glassboro Municipal Building, 1 South Main Street, Glassboro, N.J.

 

WHEREAS The matters to be discussed in Part I of this session are matters listed for private discussion under Section 7, b, (1)-(9) of the New Jersey Open Public Meetings Act, and 

 

WHEREAS The general nature of the subjects to be discussed are listed in the agenda for Part I of this meeting, attached, and 

 

WHEREAS The discussion on these matters will be disclosed to the public, if possible, when the Board convenes or at the next regular meeting of the Glassboro Board of Education on 

 

Date:                June 16, 2016

Time:                6:00 P.M.

Location:           Beach Administration Bldg.

 

THEREFORE,

 

BE IT RESOLVED That the Glassboro Board of Education will discuss the matters listed in the agenda for Part I of this session in private. 

 

A. Building Issues

1. Rodgers School

2. Bullock School

3. Bowe School

4. Intermediate School

5. High School

a. Tennis Courts (attachment)

6. Beach Administration Building

7. Technology

 

B. Awards/Donations

 

1. Donation-Thomas E. Bowe School PTO

Recommend Board approval for the acceptance of a $3,000.00 donation from the Thomas E. Bowe School PTO to Glassboro Public Schools to be applied as follows. (attachment)

 

a. $1,500.00 to the 4^th Grade Field Trip Account

b. $1,500.00 to the 5^th Grade Field Trip Account

 

C. Transportation

 

1. School Bus Financing

Recommend Board approval for financing one (1) 25-Passenger School Bus as pursuant to bids received through the Educational Services Commission of New Jersey with Municipal Leasing Consultants for $47,420.00 at a rate of 4.187%, index rate of 1.17%.  The purchase of the bus was approved at the February 24, 2016 Board of Education meeting. (attachment)

 

D. Budget Recommendations/Grants

 

1. Recommend Board approval of the following Reports per attachments:

a. Warrant Account Bill List June 2016 (attachment)

b. Capital Projects Bill List June 2016 (attachment)

c. Handwritten Check List May 1-31, 2016 (attachment)

d. Board Secretary’s Report May 2016 (attachment)

e. Revenue Report May 2016 (attachment)

f. Treasurer’s Report May 2016 (attachment)

g. Food Service Profit & Loss May 2016 (attachment)

 

Board Secretary’s Reports in accordance with 18A:17-36 and 18A:17-9 for the month of May 2016.  The Board Secretary certifies that no line item account has been over expended in violation of N.J.A.C. 6A:23A-16.10(c)3 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.

 

Treasurer’s Reports in accordance with 18A:17-36 and 18A:17-9 for the month of May 2016.  The Treasurer’s Reports and Secretary’s Reports are in agreement for the month of May 2016.

 

Board Secretary in accordance with N.J.A.C. 6A:23A-16.10(c)2 certifies that there are no changes in anticipated revenue amounts or revenue sources.

 

Board of Education Certification – pursuant to N.J.A.C. 6A:23A-16.10(c)4.  We certify that after review of the secretary’s monthly financial report (appropriations section) and upon consultation with the appropriate district officials, that to the best of our knowledge no major accounts or fund has been over expended in violation of N.J.A.C. 6A:23A-16.10(c)3 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.

 

2. Transfer Authorization

a. Recommend Board approval of the authorized transfers for May 2016. (attachment)

 

3. 2016 Safety Grant

Recommend Board approval for submission and acceptance of the 2016 Safety Grant Program Application through NJ Schools Insurance Group’s ERIC South Subfund in the amount of $4,199.75. (attachment)

 

E. Resolutions/Contracted Services

 

1. Schedule of Payments

Recommend Board approval of the Schedule of Payments to the district from the Borough of Glassboro for the 2016-2017 school year. (attachment)

 

2. AmeriHealth High Deductible Insurance

Recommend Board approval of the AmeriHealth High Deductible Insurance for the 2016-2017 school year as per the attached. (attachment)

 

3. Architect’s Invoices

Recommend Board approval for payment to Fraytak Veisz Hopkins Duthie for architectural services pursuant to a contract total of $1,293,900.00 and for invoices totaling $12,940.00. (attachment)

 

4. District Auction

Recommend Board approval for the District Auction to be held on Wednesday, July 13, 2016, on the far field behind the Thomas E. Bowe School.  Items may be viewed beginning 9:00 am with the auction beginning at 10:00 am. (attachment)

 

5. Tower Lease Agreement-Rowan University

Recommend Board approval of the Tower Lease Agreement with Rowan University to use a portion of the tower for the purposes of placing, operating and maintaining Glassboro Public Schools telecommunications equipment effective June 15, 2016 to June 30, 2017. (attachment)

 

6. Strauss Esmay PUBLICACCESSOnline Service

Recommend Board approval to contract with Strauss Esmay for PUBLICACCESSOnline service on the district website.  The cost is $395 for public access to the district policies and $100 for public access to the regulations. (attachment)

 

F. Informational – Reports/Articles/Miscellaneous

 

1. Reports

a. Maintenance Report (attachment)

b. Security Drill Report (attachment)

c. Variance Analysis Report (attachment)

d. Nutri-Serve Food Management Report (attachment)

e. Facility Request Report (attachment)

2. Articles

3. Miscellaneous

a. Construction Manager’s Report (attachment)

b. Negotiations Update (attachment)

 

A. Resignations/Retirements/Leaves of Absence/Rescind Action

1. Resignations

 

a. Recommend Board approval for the resignation of Kelsey Opalack effective June 30, 2016. (attachment)

 

b. Recommend Board approval for the resignation of Teresa Gilmore effective June 7, 2016. (attachment)

 

c. Recommend Board approval for the resignation of Linda Clark as Boys Tennis Head Coach for the 2016-2017 school year effective June 1, 2016. (attachment)

 

d. Recommend Board approval for the resignation of Shanna Hetzell effective June 30, 2016, pending replacement for position.  If position not filled, effective date will be August 13, 2016. (attachment)

 

e. Recommend Board approval for the resignation of Matthew Shannon effective June 17, 2016. (attachment)

 

2. Revocation of Tenure

3. Dismissal/Suspension

4. Leaves of Absence

 

a. Regina Campbell requested to extend her leave of absence from May 19, 2016 with a new anticipated return date of June 7, 2016.

 

b. Ahmed Shire requested a leave of absence from July 1, 2016 with an anticipated return date of October 21, 2016.

 

c. Eileen Keenan has requested FMLA from June 20, 2016 with an anticipated return date of September 20, 2016.

 

d. Mary Payne has requested to extend her leave of absence from March 17, 2016 with a new anticipated return date of September 1, 2016.

 

5. Retirement

 

a. Recommend Board approval for the retirement of Theresa Grisi effective September 1, 2016. (attachment)

 

6. Reduction in Force

7. Increment Withholding

 

B. New Employees/Transfers/Assignments/Contracts

 

1. New Employees

a. Teachers/Nurses/Secretaries/Aides

 

1) School Psychologist

Recommend Board approval of Christine Williams, pending receipt of a positive criminal history background check, as School Psychologist, MA+30, Step 10, effective September 1, 2016 at an annual salary of $66,304.00 pending settlement of the July 1, 2016 to June 30, 2019 GEA, GESPA and GPSA Agreements.  Ms. Williams will be replacing Helen Craig due to retirement. (attachment)

 

2) Television Technology Teacher

Recommend Board approval of Derrick Savage, pending receipt of a positive criminal history background check, as Television Technology Teacher at the high school, MA+60, Step 8, effective September 1, 2016 at an annual salary of $65,887.00 pending settlement of the July 1, 2016 to June 30, 2019 GEA, GESPA and GPSA Agreements.  Mr. Savage will be replacing Ryan Henderson due to resignation. (attachment)

 

3) Teacher-Bowe-Grade 4

Recommend Board approval of Kimberley Ross, pending receipt of a positive criminal history background check, at Teacher, Grade 4, at the Thomas E. Bowe School, BA+30, Step 11, effective September 1, 2016 at an annual salary of $62,228.00 pending settlement of the July 1, 2016 to June 30 2019 GEA, GESPA and GPSA Agreements.  Ms. Ross is replacing Lourdes Zych due to retirement. (attachment)

 

b. Administration

 

1) Assistant Principal-Bowe

Recommend Board approval of Ryan Caltabiano, pending receipt of certification and a positive criminal history background check, as Assistant Principal at the Thomas E. Bowe School for the 2016-2017 school year at an annual salary of $80,000.00.  Anticipated start date is September 1, 2016.  Mr. Caltabiano is replacing Ronald Ferraro due to retirement. (attachment)

 

c. Bus Drivers/Bus Aides

d. Substitute Bus Drivers and Aides

e. Custodians/Housekeeper

f. Substitute Custodians/Grounds

g. Athletics

h. Source4Teachers Substitutes

Recommend Board approval of the June 2016 Source4Teachers Substitute list. (attachment)

 

i. Other

 

2. Employee Transfer/Appointments

 

a. Head Mechanic-Transportation

Recommend Board approval of Charles Clay as Head Mechanic in Transportation effective July 1, 2016 at an hourly rate of $39.23 pending settlement of the July 1, 2016 to June 30, 2019 GEA, GESPA and GPSA Agreements.  Mr. Clay has served as Assistant Mechanic in the district and will be replacing James Jester due to retirement. (attachment)

 

b. ELA Supervisor

Recommend Board approval of Robert Preston as ELA Supervisor for the 2016-2017 school year effective September 1, 2016 at an annual salary of $80,000.00. (attachment)

 

3. Assignments

4. Contracts

 

a. School Business Administrator/Board Secretary

Recommend Board approval, pending approval from the Gloucester County Office of Education, of the 2016-2017 School Business Administrator/Board Secretary Employment Contract, effective July 1, 2016. (attachment)

 

b. Interim Assistant School Business Administrator

Recommend Board approval of Kathy Mastran as Interim Assistant School Business Administrator, 2 days per week, effective June 27, 2016 until such time to be determined, at a rate of $450.00 per day. (attachment)

 

c. 2016 GESPA Sidebar Agreement

Recommend Board approval to adopt the GESPA (Glassboro Educational Support Professionals Association) Sidebar Agreement for the summer of 2016 school year. (attachment)

 

5. Miscellaneous

6. Legal

 

C. Job Descriptions

 

D. Public Relations

1. Community Affairs Secretary Report – May 2016 (attachment)

 

E. Miscellaneous

 

1. Boys Tennis Head Coach

Recommend Board ratify Linda Clark as Boys Tennis Head Coach for the 2015-2016 school year, Step 4, at a salary of $3,845.73 effective March 4, 2016. (attachment)

 

2. 2016 J. Harvey Rodgers School Summer Employment

a. Recommend Board approval for Nancy Fiebig, School Nurse, to work up to 30 hours during the summer at the Miscellaneous Pay Rate, currently $36.00 per hour.  Ms. Fiebig will check medical records and notify parents of any additional documents needed to complete student registration for the 2016-2017 school year.  This is included in the budget. (attachment)

 

b. Recommend Board approval of Charlene White to work up to 24 hours during the summer at the Miscellaneous Pay Rate, currently $36.00 per hour, to test new incoming Kindergarten students for class placement for the 2016-2017 school year.  This will ensure that students are screened prior to being placed in their class since moving to the electronic paperless registration process.  This will also better balance the classes as new students are registered.  This was not included in the budget. (attachment)

 

3. Course Reimbursement

Recommend Board approval for tuition reimbursement to the following staff members for courses taken during the Spring 2016 semester.  Required documentation has been submitted. (attachment)

 

*(Pending receipt of necessary paperwork)

 

4. Substitute Housekeepers

Recommend Board approval for the reappointment of the following individuals as Substitute Housekeepers for the months of July and August 2016, on an as-needed basis, at the Miscellaneous Pay Rate, currently $9.75 per hour. (attachment)

 

Thomas Riley

Valerie Willis

 

5. Substitute Maintenance Mechanic

Recommend Board approval for the reappointment of Leonard Campbell as Substitute Maintenance Mechanic for the 2016-2017 school year, on an as-needed basis, at the Miscellaneous Pay Rate, currently $15.00 per hour. (attachment)

 

6. Substitute Bus Driver Reappointments

Recommend Board approval for reappointment of the following individuals as Substitute Bus Drivers for the 2016-2017 school year, on an as-needed basis, at the Miscellaneous Pay Rate, currently $17.50 per hour. (attachment)

 

Elsie Harden-Boyd

Antionette Frasca

Stephen Frasca

Thomas Velykis

Syreeta Withers

Barbara Baston

Joseph Marra

Clinton Suggs

 

7. Substitute Bus Aide Reappointments

Recommend Board approval for reappointment of the following individuals as Substitute Bus Aides for the 2016-2017 school year, on an as-needed basis, at the Miscellaneous Pay Rate, currently $13.50 per hour. (attachment)

 

Luz Colon

Anna Marie Santore

Elaine Johnson

 

8. 2016 Extended School Year-Transportation

Recommend Board approval of the attached list of individuals to work during the summer during the 2016 Extended School Year.  Bus Drivers will be paid at their current hourly rate; Bus Aides will be paid at the Miscellaneous Pay Rate, currently $13.50 per hour. (attachment)

 

A. Grants/Assessments/Curriculum/Workshops/Professional Development

 

1. Grants

 

a. Perkins Grant

Recommend Board approval for authorization of an amendment to the submission of the Perkins Secondary Consolidated Grant for the 2016-2017 school year and accept the grant award of these funds upon the subsequent approval for the FY 2017 Perkins Application in the amount of $16,761.00. (attachment)

 

b. No Child Left Behind (ESEA-NCLB, FY 2017)

Recommend Board approval to authorize the submission of the ESEA-NCLB application for Fiscal Year 2017 and accept the grant award of these funds upon the subsequent approval of the FY 2017 ESEA-NCLB application in the following amounts. (attachment)

 

 

2. Title I Staff

3. Assessments

4. Curriculum

 

a. Curriculum Development

Recommend Board approval of the attached list of staff members to develop curriculum from July 1, 2016 until May 1, 2017 at the Miscellaneous Pay Rate, currently $36.00 per hour. (attachment)

 

5. Professional Development/Workshops

a. Recommend Board approval of the attached professional development/ workshops. (attachment)

 

b. Summer Professional Development Training

Recommend Board approval of the attached list of individuals to attend Summer Professional Development Training sessions for PARCC ELA and Math.  Teachers will be paid the current contracted rate of $36.00 per hour.  Funding is provide through NCLB Title II carryover funds. (attachment)

 

B. Field Experiences/Enrollment

 

1. Field Experience

 

a. Rowan-Junior Field Placement-Early Childhood Education

Recommend Board approval of the following Rowan University students for Junior field Placement-Early Childhood Education at J. Harvey Rodgers School on September 28, October 5, 12, 19, 26 and November 2, 16, 23, 2016. (attachment)

 

 

b. Rowan-Junior Field Placement

Recommend Board approval of the following Rowan University student for Junior Field Placement at Glassboro High School on October 31, November 2, 14, 16, 21, 23, 28, 30 and December 5, 7, 2016. (attachment)

 

 

c. Rowan-Clinical Practice Placement-Bowe

Recommend Board approval of the following Rowan University students for Clinical Practice Placement at Thomas E. Bowe School. (attachment)

 

 

d. Rutgers-Student Volunteer

Recommend Board approval of Rutgers University student, Kaya Durke, to serve as a volunteer at the Dorothy L. Bullock Extended School Year Program from July 5-28, 2016 from 8:30 am to 12:30 pm.  Kaya attended Glassboro Schools and will be a second year Urban Studies major at Rutgers University in Camden.  She needs to do 100 plus service hours as part of her studies. (attachment)

 

e. Rowan-Clinical Practice Placement-Bullock

Recommend Board approval of the following Rowan University students for Clinical Practice Placement at Dorothy L. Bullock School. (attachment)

 

 

f. Rowan-Practicum-Teaching & Learning A-Art

Recommend Board approval of the following Rowan University students to conduct Practicum in Teaching and Learning A-Art on September 23, 30, October 7, 14, 21, 28 and November 4, 2016. (attachment)

 

 

g. Rowan-Practicum-Curriculum/Assessment in Elem Classroom-Bullock

Recommend Board approval of the following Rowan University students for Practicum: Curriculum & Assessment in the Elementary Classroom on September 28, October 5, 12, 19, 26 and November 2, 16, 23, 2016 at the Dorothy L. Bullock School. (attachment)

 

 

2. Enrollment/ADA (attachment)

 

C. Testing

 

D. Special Education/Other Student Issues

 

1. OOD Placement – Student ID #07-04

Recommend Board approval of a One-To-One Aide for Out-of-District Student ID #07-04 for the 2016-2017 Extended School Year effective July 1, 2016.  Cost to the district is $3,300.00. (attachment)

 

2. OOD Extended School Year Placement

Recommend Board approval to place the below listed students at the 2016 Circle of Friends Summer Program at Bankbridge Regional School. (attachment)

 

 

3. Agreement for Nursing Services – Student ID #15-10

Recommend Board approval for Starlight Homecare Agency to provide one-to-one nursing care for Student ID #15-10 for transportation to and from school for the 2016-2017 school year.  The cost is approximately $51.00 per hour for four hours per day.  Cost to the district is $42,840.00. (attachment)

 

4. Occupational Therapy Services

Recommend Board approval to contract with Gloucester County Special Services School District to provide occupational therapy services to Nonpublic students placed in nonpublic schools that require this service as per their IEPs, up to 50 hours at the rate of $83.00 per hour, effective September 1, 2016.  Cost to the district is $4,150.00.  Funding will be through the IDEA Grant. (attachment)

 

5. Physical Therapy Services

Recommend Board approval to contract with Rehab Connection to provide physical therapy services to district students placed in public schools that require this service as per their IEPs, 8 hours per week at the rate of $76.00 per hour, effective July 1, 2016. (attachment)

 

6.  One-To-One Transportation Aide – Student ID #17-10

Recommend Board approval for a One-To-One Transportation Aide for Student ID #17-10 for the 2016-2017 school year.  Cost to the district to be determined. (attachment)

 

7.  OOD Placement – Student ID #17-1

Recommend Board approval for the placement of Student ID #17-1 at Bankbridge Regional School for the 2016-2017 school year and the Extended School year from July 5, 2016 to August 19, 2016.  This student will also require an aide.  Cost to the district is $7,360.00 for the Extended School Year and $71,640.00 for the 2016-2017 School Year, totaling $79,000.00. (attachment)

 

8. Neurological Evaluations-Cooper Pediatrics

Recommend Board approval to contract with Cooper Pediatrics to conduct Neurological evaluations if needed for the remainder of the 2015-2016 school year and for the 2016-2017 school year at the rate of $350.00 per evaluation.  Cooper Pediatrics specializes in the diagnosis and treatment of a broad spectrum of neurological conditions, including diseases of the brain, spinal cord, peripheral nerves and muscles. (attachment)

 

E. Athletics

 

1. Summer Basketball Practice/Conditioning Workouts

Recommend Board approval for Girls Basketball Coaches Kevin Timbers and Jeffrey Lake to conduct girls basketball summer practices and conditioning workouts one (1) day a week during the month of July at Dorothy L. Bullock School.  Workouts will take place on Tuesday, Wednesday or Thursday of each week.  The time frame is from 3:00 pm to 5:30 pm. (attachment)

 

F. Miscellaneous

 

1. Amended 2016-2017 School Calendar

Recommend Board approval of the amended 2016-2017 School Calendar.  This calendar includes the Glassboro High School Turnaround Day on Monday, January 30, 2017.  High School students will attend school on Friday, January 13, 2017 while the remainder of the district participates in a teacher in-service day. (attachment)

 

2. Volunteers-Extended School Year

Recommend Board approval of Glassboro High School student, Pariti Sutaria, and Glassboro Intermediate student, Mayooran Mohanakanthan, to serve as volunteers at the 2016 Extended School Year Program at Dorothy L. Bullock School from July 5, 2016 to July 28, 2016 from 8:30 am to 12:30 pm.  Both students were volunteers for the Extended School Year Program. (attachment)

 

3. Bilingual/ESL Waiver

Recommend Board approval of the Bilingual/ESL waiver for the 2016-2017 school year. (attachment)

 

4. GHS - New Staff Request

Recommend Board approval of the following new staff at Glassboro High School for the 2016-2017 school year. (attachment)

 

a. Caitlin Clements, current Part-Time Art Teacher, be moved from 50% to 66 2/3%.  Ms. Clements currently teaches 3 blocks; this change would allow her to teach 4 blocks.

 

b. Hiring of a Part-Time Social Studies Teacher (50%).  The new Social Studies Teacher would teach 3 sections and would not require a benefit package.

 

5. VB Mapp Assessment Training

Recommend Board approval for Andrea Foglietta to attend VB Mapp Assessment Training on June 21, 2016 and June 22, 2016 from 9:00 am to 3:00 pm.  Staff members will be paid for 12 hours at the rate of $36.00 per hour.  Training will be held at Dorothy L. Bullock School.  Funding will be provided through NCLB Title II Professional Development Funds. (attachment)

 

6. RCGC Business Academy Contract

Recommend Board approval of the contract between Glassboro High School and Rowan College at Gloucester County to allow six (6) students to participate in the newly formed Business Academy for the 2016-2017 school year.  Upon completion of the program, these students will receive a quick book certification.  The courses listed below will be offered to the Business Academy students.  Total cost to the district is $5,827.62. (attachment)

 

BUS102 – Accounting I – Fall 2016 / 4 credits

BUS207 – Accounting Information Systems – Spring 2017 / 3 credits

 

7. 2016 Extended School Year Staff

Recommend Board approval of the following individuals for the 2016 Extended School Year Program from July 5, 2016 to July 28, 2016 at the current Miscellaneous Pay Rates.

 

 

8. HIB School Self-Assessment

Recommend Board approval of the Harassment, Intimidation and Bullying School Self-Assessment for determining grades under the Anti-Bullying Bill of Rights.  The time period is from January 1, 2016 to June 30, 2016. (attachment)

 

G. Informational

 

1. HIB Report (attachment)

2. Suspensions (attachment)

3. Board Reports

a. Rodgers (attachment)

b. Bullock (attachment)

c. Bowe (attachment)

d. GIS (attachment)

e. GHS/GHS Guidance/Athletics (attachment)

f. Bullock Guidance (attachment)

g. Bowe Guidance (attachment)

h. GIS Guidance (attachment)

i. CST (attachment)

4. Chief Academic Officer Report (attachment)