May 22, 2019 Agenda

1. Statement of Public Notice of Meeting in Accordance with New Jersey Public Meeting Act

 

2. Motion for Executive Session

 

3. Reconvene

 

4. Flag Salute

 

5. Approval of Minutes

 

April 29, 2019 Executive Minutes (attachment)

April 29, 2019 Public Minutes (attachment)

 

6. Opportunity for Public to Address the Board of Education regarding specific agenda items

 

In accordance with the Public Participation in Board Meetings, in Board Bylaw No. 0167, the Chair shall limit discussion from each individual, or group representative, to five (5) minutes.

 

7. President’s Report

 

A. NJSBA Board of Directors Meeting-May 10, 2019

1) Executive Directors Report

2) Take-Away Points

3) Legislative Committee Appointments

4) President & Officers’ Reports

 

B. President’s Report-May 2019 (attachment)

 

8. Report of the Superintendent of Schools

 

a. Recognition of the 2018-2019 SGA Representatives

    Dr. Mark Silverstein

 

b. Recognition of Hanna Juma, Fourth Place Winner in Nation, InvestWrite Essay Competition

    Mary Aruffo

 

c. Recognition of the 2018-2019 Governor’s Educators of the Year

    Dr. Mark Silverstein &  Danielle Sochor

 

9. Board Committee Reports & Action Items

 

10. Old Business

 

11. New Business

 

12. Opportunity for the Public to Address the Board of Education

 

In accordance with the Public Participation in Board Meetings, in Board Bylaw No. 0167, the Chair shall limit discussion from each individual, or group representative, to five (5) minutes.

 

13. Adjournment

 

 

DATE:              May 22, 2019

TIME:               7:00 PM

LOCATION:      Glassboro High School Auditorium

 

 

 

Public notice of this meeting or work session has been made in accordance with the New Jersey Open Public Meetings Act, Chapter 231, Law of 1975.

 

Advanced public notice of this meeting was given December 18, 2018 including the time, date and place of the meeting.

 

Said public notice has been made as follows:

 

Notice has been posted in the Board of Education Office, Carpenter Street and Bowe Boulevard, Glassboro, NJ

 

Notice has been communicated to the following newspapers:

 

a.  South Jersey Times

b.  Philadelphia Inquirer

c.  Courier Post

 

Notice has been filed with the Clerk of the Borough of Glassboro

 

Glassboro Municipal Building, 1 South Main Street, Glassboro, NJ

 

WHEREAS The matters to be discussed in Part I of this session are matters listed for private discussion under Section 7, b, (1)-(9) of the New Jersey Open Public Meetings Act, and 

 

WHEREAS The general nature of the subjects to be discussed are listed in the agenda for Part I of this meeting, attached, and 

 

WHEREAS The discussion on these matters will be disclosed to the public, if possible, when the Board convenes or at the next regular meeting of the Glassboro Board of Education on 

 

Date:                May 22, 2019

Time:                6:00 PM

Location:           Glassboro High School – Room B101

 

THEREFORE,

 

BE IT RESOLVED That the Glassboro Board of Education will discuss the matters listed in the agenda for Part I of this session in private. 

 

A. Grants/Assessments/Curriculum/Workshops/Professional Development

 

 

a. Perkins Grant

Recommend Board approval to accept the preliminary FY 2020 Perkins Secondary Grant allocation of $20,253.00 for the 2019-2020 school year. (attachment)

 

b. Perkins Grant Coordinator

Recommend Board ratify Nancy Brown as Perkins Grant Coordinator for the 2018-2019 school year at a stipend amount of $500.00 and approve Ms. Brown as Perkins Grant Coordinator for the 2019-2020 school year at a stipend amount of $500.00.  Funding is provided through the Perkins Secondary Grant. (attachment)

 

2. Title I Staff

3. Assessments

4. Curriculum

5. Professional Development/Workshops

Recommend Board approval of the attached professional development/ workshops. (attachment)

 

B. Field Experiences/Enrollment

 

1. Field Experience

 

a. Rowan-Internship

Recommend Board approval of Rowan University School Psychology student, Marisa Donovan, for a student internship for the 2019-2020 school year with Kelly Yanek at J. Harvey Rodgers and Dorothy L. Bullock Schools. The student is required to fulfill an average of two-hours per week. (attachment)

 

b. Widener-Field Placement

Recommend Board approval of Widener University graduate student, Jaclyn Myers, for field placement for the 2019-2020 school year with Beth Torbik at Dorothy L. Bullock School from September 3, 2019 to May 30, 2020.  The student is required to fulfill 680 hours. (attachment)

 

c. Rowan-Practicum

1) Recommend Board approval of the following Rowan University students to do Practicum for Schools & Society: Foundations for Secondary Teaching for a total of 25 hours. (attachment)

 

June 5, 6, 7, 10, 11, 2019

 

2) Recommend Board approval of the following Rowan University students to do Practicum in Teaching and Learning A-Art. (attachment)

 

Sep 27, Oct 4, 18, 25 and Nov 1, 15, 25, 2019

 

3) Recommend Board approval of Rowan ESL student, Christina Gennaoui, to do Practicum in Teaching with Megan Millard from September 3, 2019 to December 18, 2019. (attachment)

 

d. Rowan-Clinical Practice

Recommend Board approval of the following Rowan University students for Clinical Practice Placement. (attachment)

 

September 3, 2019 to December 10, 2019

January 21, 2020 to May 6, 2020

 

2. Enrollment/ADA (attachment)

 

C. Testing

 

D. Special Education/Other Student Issues

 

1. Non-Public Speech Services

Recommend board ratify payment to Ambassador Christian Academy for non-public speech services from March 8, 2019 through June 7, 2019 for a total of $1,380.00. (attachment)

 

2. Sixth Grade Bowe Camping Trip-Updated Counselors/Chaperone List

Recommend Board approval of the attached updated list of High School students to serve as counselors and additional chaperones on the 6^th grade camping trip to Worton, Maryland on May 29 and May 30, 2019. (attachment)

 

3. Homeschooling

Recommend Board ratify approval of the attached request for homeschooling for the remainder of the 2018-2019 school year. (attachment)

 

4. OOD Placement-Student ID #19-7

Recommend Board ratify placement of Student ID #19-7 at Bankbridge Elementary School effective April 1, 2019.  Cost to the district is $11,261.50. (attachment)

 

5. OOD Placement-Student ID #19-9

Recommend Board approval for placement of Student ID #19-9 at the Hi-Step Extended School Year Program effective July 1, 2019.  Cost to the district is $3,700.00. (attachment)

 

6. OOD Placement-Student ID #19-10

a. Recommend Board ratify placement of Student ID #19-10 at Bankbridge Regional School for the 2018-2019 school year effective May 14, 2019.  Cost to the district is $5,180.06. (attachment)

 

b. Recommend Board approval for placement of Student ID #19-10 at Bankbridge Regional School for the 2019-2020 school year effective July 1, 2020.  Cost to the district is $4,320.00 for the extended school year and $41,400.00 for the regular school year, totaling $45,720.00. (attachment)

 

7. OOD Placement-Student ID #18-9

a. Recommend Board ratify placement of Student ID #18-9, placed in a residential facility, at Garfield Park Academy in Willingboro, NJ effective May 13, 2019.  Cost to the district is $7,250.52. (attachment)

 

b. Recommend Board approval for placement of Student ID #18-9 at Garfield Park Academy in Willingboro, NJ for the 2019-2020 school year effective July 1, 2020.  Cost to the district is $10,015.36 for the extended school year and $66,351.76 for the regular school year, totaling $76,367.12. (attachment)

 

8. Educational Consultation Services-Student ID #06-16

Recommend Board approval to contract with Gloucester County Special Services School District to provide Educational Consultation Services (Behavior) for Student ID #06-16, one hour per week up to 48 hours at $114.00 per hour, effective July 1,2019 to June 30, 2020.  Cost to the district is $5,016.00. (attachment)

 

9. OOD Placement-Student ID #19-6

Recommend Board approval for placement of Student ID #19-6 at Archway Upper School for the 2019-2020 school year effective July 1, 2019.  Cost to the district is $7,616.00 for the extended school year and $40,320.00 for the regular school year, totaling $47,936.00. (attachment)

 

E. Athletics

 

1. Cooperative Sports Program

Recommend approval of the cooperative athletic Swim Program and Wrestling Program with Clayton High School for students grades 9 through 12 for the 2019-2020 school year effective September 1, 2019. (attachment)

 

F. Miscellaneous

 

1. Extended School Year-Psychologists

Recommend Board approval, pending receipt of positive criminal history background checks, of Chelsea Johnson and Karly Trovarelli as Psychologists for the 2019 Extended School Year from June 1, 2019 to August 30, 2019 at the rate of $325.00 per evaluation.  Ms. Johnson and Ms. Trovarelli will be filling in for a district psychologist who is unable to work during the summer.  This is included in the budget. (attachment)

 

Comparison:

 

2. Revised 2019-2020 Preschool Plan/Budget

Recommend Board approval of the revised 2019-2020 NJDOE Preschool Plan and Budget. (attachment)

 

3. Field Trips

Recommend Board ratify and approve the following field trips for the 2018-2019 school year. (attachment)

 

 

4. 2019 Extended School Year

Recommend Board approval to hire the following individuals for the 2019 Extended School Year Program from July 8, 2019 to August 1, 2019 at the current Miscellaneous Pay Rate. Funding provided through district funds. (attachment)

 

 

*All Teachers will receive up to 4 hours for classroom preparation and lesson planning at the current Misc. Pay Rate of $37.00 per hour during the last week of June.

 

5. 2019 Summer School Enrichment Program

Recommend Board approval to hire the following individuals for the 2019 Summer School Enrichment Program from July 8, 2019 to August 1, 2019 at the current Miscellaneous Pay Rate of $37.00 per hour.  Funding is provided through district funds. (attachment)

 

 

6. 2019-2020 Starlight Nursing Services Agreement

Recommend Board approval for Starlight Nursing Services to provide one-to-one nursing care for students for transportation to and from school, on an as-needed basis, for the 2019-2020 school year effective July 1, 2019.  Cost to the district is approximately $60.00 per hour for four hours per day. (attachment)

 

7. 2019-2020 Aveanna Healthcare Nursing Services Agreement

Recommend Board approval for Aveanna Healthcare Nursing Services to provide one-to-one nursing care for students for transportation to and from school, on an as-needed basis, for the 2019-2020 school year effective July 1, 2019.  Cost to the district is approximately $58.00 per hour for eight hours per day. (attachment)

 

G. Informational

 

1. HIB Report (attachment)

2. Suspensions (attachment)

3. Board Reports

a. Rodgers (attachment)

b. Bullock (attachment)

c. Bowe (attachment)

d. GIS (attachment)

e. GHS/GHS Guidance/Athletics (attachment)

f. Bullock Guidance (attachment)

g. Bowe Guidance (attachment)

h. GIS Guidance (attachment)

i. CST (attachment)

4. Chief Academic Officer Report (attachment)

 

A. Building Issues

1. Rodgers School

a. Playground Update (attachment)

 

2. Bullock School

3. Bowe School

4. Intermediate School

5. High School

6. Beach Administration Building

7. Technology

a. Helix Technology Group Proposal (attachment)

 

B. Awards/Donations

 

C. Transportation

 

1. Bus Evacuation Drills-Spring 2019 (attachment)

 

D. Budget Recommendations/Grants

 

1. Recommend Board approval of the following Reports per attachments:

a. Warrant Account Bill List May 2019 (attachment)

b. Capital Projects Bill List May 2019 (attachment)

c. Handwritten Check List April 1-30, 2019 (attachment)

d. Board Secretary’s Report April 2019 (attachment)

e. Revenue Report April 2019 (attachment)

f. Treasurer’s Report April 2019 (attachment)

g. Food Service Profit & Loss April 2019 (attachment)

 

Board Secretary’s Reports in accordance with 18A:17-36 and 18A:17-9 for the month of April 2019.  The Board Secretary certifies that no line item account has been over expended in violation of N.J.A.C. 6A:23A-16.10(c)3 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.

 

Treasurer’s Reports in accordance with 18A:17-36 and 18A:17-9 for the month of April 2019.  The Treasurer’s Reports and Secretary’s Reports are in agreement for the month of April 2019.

 

Board Secretary in accordance with N.J.A.C. 6A:23A-16.10(c)2 certifies that there are no changes in anticipated revenue amounts or revenue sources.

 

Board of Education Certification – pursuant to N.J.A.C. 6A:23A-16.10(c)4.  We certify that after review of the secretary’s monthly financial report (appropriations section) and upon consultation with the appropriate district officials, that to the best of our knowledge no major accounts or fund has been over expended in violation of N.J.A.C. 6A:23A-16.10(c)3 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.

 

2. Transfer Authorization

a. Recommend Board approval of the authorized transfers for April 2019. (attachment)

 

E. Resolutions/Contracted Services

 

1. Policies/Regulations

a. Recommend Board approval of the second reading and adoption of the following policies/regulations. (attachment)

 

 

b. Recommend Board approval of the first reading of the following policies/regulations. (attachment)

 

 

2. 2019-2020 Choice Student Aid-in-Lieu Program Contract

Recommend Board approval of the 2019-2020 Contract for Participation in the Gloucester County Special Services School District’s (GCSSSD) Choice Student Aid-in-Lieu Program and attached guidelines.  GCSSSD will administer the Choice Student Aid-in-Lieu program for the district at a cost of $3.50 per participating Choice student.

 

GCSSSD will include Glassboro resident choice students in the May and/or July 2019 bid, notify parents by letter of transportation arrangements or Aid-in-Lieu, verify attendance and send vouchers to parents/guardians for signature. (attachment)

 

3. 2019-2020 Nonpublic Aid-in-Lieu Program Contract

Recommend Board approval of the 2019-2020 Contract for Participation in the Gloucester County Special Services School District’s (GCSSSD) Nonpublic Aid-in-Lieu Program and attached guidelines.  GCSSSD will administer the Nonpublic Aid-in-Lieu program for the district at a cost of $3.50 per participating nonpublic student. (attachment)

 

4. 2019-2020 MVC On-Line Customer Abstract Informational Retrieval Contract

Recommend Board approval for participation in the 2019-2020 Gloucester County Special Services School District’s (GCSSSD) MVC On-Line Customer Abstract Informational Retrieval Contract.  Cost for this program is $30.00 per year.

 

All districts must submit updated driver MVC abstracts to the County Office of Education at least twice per year.  GCSSSD manages this process and requests the information from MVC. (attachment)

 

5. 2019-2020 Tax Requisition Schedule

Recommend Board approval of the 2019-2020 Tax Requisition Schedule as presented below. (attachment)

 

 

6. State Contracting Purchasing Resolution

Recommend approval of the following resolution authorizing the Business Administrator to purchase supplies and equipment under state contract when there is a benefit to the district. (attachment)

 

 

WHEREAS: Title 18AQ:18-1.6Education and Chapter 104 Public Law 1969 allow School Districts to purchase or enter into contracts for materials, supplies or equipment entered into on behalf of the State of New Jersey by the Division of Purchase and property.

 

THEREFORE BE IT RESOLVED: The Board of Education hereby authorizes the Secretary and/or Business Administrator to purchase supplies and equipment pursuant to Title 18A:18-1.6 and Chapter 104 Public Law 1969 when such purchases are a benefit to the Board of Education.

 

AND BE IT FURTHER RESOLVED: This resolution takes effect immediately.

 

7. 2019-2020 Tuition Rates

Recommend Board approval of the 2019-2020 tuition rates as presented below. (attachment)

 

 

 

8. Professional Medical Staffing LLC Contract

Recommend Board approval of the contract with Professional Medical Staffing, LLC to provide substitute nursing services to the district on an as-needed basis.  Rate for substitute nurses will be $50.00 an hour for September 1, 2019 through June 30, 2020.  The cost remains the same as the prior school year. (attachment)

 

9. GEA Sidebar Agreement-Summer 2019

Recommend Board approval of the Sidebar Agreement for the summer of 2019 only as applies to the Collective Bargaining Agreement covering the time period July 1, 2019 to June 30, 2020.  This sidebar provides details of Secretarial & Transportation summer work hours for 2019. (attachment)

 

10. GESPA Sidebar Agreement-Summer 2019

Recommend Board approval of the Sidebar Agreement for the summer of 2019 only as applies to the Collective Bargaining Agreement covering the time period July 1, 2019 to June 30, 2020.  This sidebar provides details of Maintenance, Grounds and Custodian summer work hours for 2019. (attachment)

 

11. 2019-2020 Right-To-Know Proposal

Recommend Board approval of the Proposal from Pars Environmental, Inc. to provide professional services regarding the New Jersey Right-To-Know (RTK) and Public Employees Occupational Safety and Health (PEOSH) Hazard Communication Standard (HCS) compliance in the amount of $2,550.00. (attachment)

 

12. Architect’s Invoice

Recommend Board approval for payment to Fraytak Veisz Hopkins Duthie for architectural services pursuant to a contract of $13,900.00 and for an invoice totaling $400.00. (attachment)

 

13.Change Order

Recommend Board approval of the Change Order to Bond Referendum in the amount of $161,594.98 to provide for new security cameras and door readers districtwide as required by the State.  Funding will be provided from Account #30- 000-0-403-0390-0-27-918. (attachment)

 

F. Informational – Reports/Articles/Miscellaneous

 

1. Reports

a. Maintenance Report (attachment)

b. Security Drill Report (attachment)

c. Variance Analysis Report (attachment)

e. Facility Request Report (attachment)

f.  IT Report (attachment)

2. Articles

3. Miscellaneous

 

 

A. Resignations/Retirements/Leaves of Absence/Rescind Action

1. Resignations

 

a. Amended Resignation

Recommend Board approval to amend the resignation date of James Sheridan from April 30, 2019 to June 30, 2019. (attachment)

 

b. Recommend Board approval for the resignation of Michael Fanfarillo effective June 18, 2019. (attachment)

 

2. Revocation of Tenure

3. Dismissal/Suspension

4. Leaves of Absence

 

 

5. Retirement

 

a. Recommend Board approval for the retirement of Sandra Debes effective June 30, 2019. (attachment)

 

6. Reduction in Force

7. Increment Withholding

 

B. New Employees/Transfers/Assignments/Contracts

 

1. New Employees

a. Teachers/Nurses/Secretaries/Aides

 

1) ABA Aide-Rodgers

Recommend Board ratify Emma Zulker as Associate Aide in the position of ABA Aide at J. Harvey Rodgers School for the 2018-2019 school year, 5.75 hours per day, Step 1, at a salary rate of $15.19 per hour, effective May 9, 2019 and reappointment for the 2019-2020 school year at a salary to be determined pending settlement of the GESPA Agreement. Ms. Zulker was currently working as a long-term substitute in the position and will be replacing Jennifer Garcia-Contreras due to resignation. (attachment)

 

b. Administration

 

1) Principal-GIS

Recommend Board approval of LaVonyia Wilson-Mitchell as Principal at Glassboro Intermediate School for the 2019-2020 school year effective July 1, 2019 at an annual salary of $128,737.47.  Ms. Wilson-Mitchell has served as Interim Principal during the current school year.

 

c. Bus Drivers/Bus Aides

d. Substitute Bus Drivers and Aides

e. Custodians/Housekeeper

f. Substitute Custodians/Grounds

g. Athletics

h. ESS (formerly Source4Teachers) Substitutes

Recommend Board approval of the May 2019 ESS Substitute list. (attachment)

 

i. Other

1) Substitute Nurse

Recommend Board approval of Loretta Destefano-Micarelli as Substitute Nurse, on an as-needed basis, for the remainder of the 2018-2019 school year and reappointment for the 2019-2020 school year at the Miscellaneous Pay Rate of $175.00 per day. (attachment)

 

2. Employee Transfer/Appointments

3. Assignments

4. Contracts

a. SBA Employment Contract/Detailed Statement of Contract Costs (attachment)

 

5. Miscellaneous

6. Legal

 

C. Job Descriptions

 

D. Public Relations

 

1. Community Affairs Secretary Report – April 2019 (attachment)

 

E. Miscellaneous

 

1. Superintendent Authorization

Recommend Board approval for authorization to the Superintendent to offer contracts to staff as needed in consultation with the Board President during July, August and September 2019 before the regularly scheduled Board Meetings.

 

2. 2019 Summer Employment

Recommend the following staff members to work during the summer in preparation for the opening of the 2019-2020 school year.  This is included in the budget. (attachment)

 

 

3. Summer Basketball Workouts

Recommend Board approval for Stephen Belh to conduct summer basketball workout practices in the High School gymnasium beginning June 24, 2019 to July 25, 2019, Mondays and Wednesdays from 2:30 pm to 4:00 pm.  This will enable students to work on individual basketball skills and weight training to increase strength.  There is no cost to the district. (attachment)

 

4. Preseason Sports Practices/Workouts

Recommend Board approval for the attached list of fall sports teams to conduct summer workouts, preseason practices, weight training and conditioning practices as follows beginning June 24, 2019 to the start of the fall season in September 2019.  There is no cost to the district. (attachment)

 

5. Substitute Housekeeper-Summer 2019

Recommend Board approval of Thomas Riley as Substitute Housekeeper for the months of July and August 2019, on an as-needed basis, at the Miscellaneous Pay Rate, currently $10.00 per hour. (attachment)

 

6. 2019 Co-Curricular Clubs

a. Recommend Board approval of Timothy Hagerty as Advisor of the Fitness Club-Summer for the 2019-2020 school year at a stipend amount of $549.00. (attachment)

 

b. Second Year Co-Curricular Clubs

Recommend Board ratify of the following 2017-2018 first year volunteer clubs as stipend Co-Curricular Clubs for the 2018-2019 school year.  District administration has met with the GEA Representative with required paperwork to establish the appropriate tier. (attachment)

 

 

7. 2019-2020 Substitute Nurse Reappointments

Recommend Board approval for the reappointment of the following individuals as Substitute Nurses for the 2019-2020 school year, on an as-needed basis, at the Miscellaneous Pay Rate of $175.00 per day. (attachment)